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14/12/2010 00:00:00

The European Commission is seeking views on how best to ease the circulation of public and civil documents, such as property deeds, birth and marriage certificates, and making them more easily recognised across the EU.

Currently, Europeans who live outside their home country are often confronted with bureaucratic hurdles: waiting for an official stamp on a court ruling or a property deed, paying for a translation for a birth, marriage or death certificate, or struggling with public authorities to get a surname recognised.

"Europe’s Single Market is not just about breaking down barriers for goods and services – it’s about making the lives of our citizens easier, notably when they are moving around the EU," said Vice-President Viviane Reding, the EU’s Justice Commissioner.

"However, the citizen dimension of the Single Market is not fully developed, and people are calling for change.  Three quarters of Europeans tell us that the EU needs to improve the circulation of public documents between EU countries. Obsolete formalities frustrate citizens and cost them time and money," Mrs Reding added.

The smooth circulation of public documents (such as diplomas, proof of nationality, property deeds) and the recognition of civil status documents recording “life events” (such as birth, adoption, marriage or death) or a person’s change of surname are essential for citizens who move to another EU country.

Member states' registries and administrative systems vary considerably, causing cumbersome and costly formalities (translation, additional proof of authenticity of documents). These problems make it difficult for citizens to fully enjoy their rights within the EU.

In the policy paper adopted today, the Commission asks how the free circulation of public documents could be improved as well as proposing possible options to ease the cross-border recognition of civil status documents.  

One option outlined could be the automatic recognition of civil status documents. Such recognition would not involve the harmonisation of existing rules and would leave member states’ legal systems unchanged.

Depending on the outcome of the public consultation, the Commission plans two separate legislative proposals in 2013: first, on the free circulation of public documents; and second, on the recognition of civil status situations.

Interested parties have until end of April 2011 to comment on the Commission's green paper.

    Background

    A Eurobarometer survey in October 2010 reported 73% of Europeans believed measures should be taken to improve the circulation of public documents between EU countries.

    Today's green paper is part of the Commission's plans to remove bureaucratic obstacles which hinder citizens' lives and impose extra costs and legal uncertainty on businesses.
    (IP/10/1390 and MEMO/10/525).

    On 27 October, the Commission outlined 25 actions to be taken over the coming years to make it easier for the12 million EU citizens to exercise their EU rights to get married, buy a house or register a car in another EU country.  The EU Citizenship Report 2010 is explained in 10 factsheets.

    Related Links

    • The Commission’s Green Paper on free movement of documents is available at the Justice Directorate-General Newsroom

       

      Homepage of Viviane Reding, Vice-President and EU Commissioner for Justice, Fundamental Rights and Citizenship

       

      10 factsheets on the Commission’s initiatives to remove obstacles encountered by EU citizens in their daily lives

       

      MEMO/10/677

    Last update: 15/12/2010  |Top