Actions to take
In order for air carriers to be able to comply with the EU requirements that apply as of 1 July 2014, they are recommended to take the following actions.
1. Contact the appropriate authority of the Member State that is responsible for your designation
EU air carriers should contact the appropriate authority of the Member State that issued their Air Operator's Certificate (AOC). Non-EU carriers can locate the responsible appropriate authority by making use of the Annex to Regulation (EC) No 394/2011 , in which air carriers are assigned to one specific Member State. Non-EU carriers which are not included in this list are advised to contact the appropriate authority of the Member State where they have their major base of operations.
2. Familiarize yourself with the EU requirements
The appropriate authority of the Member State that is responsible for your designation is required to provide you with all necessary EU aviation security requirements, including non-public information. The appropriate authority will also inform you whether you need to apply additional security measures for certain non-EU locations you fly from or whether the ACC3 requirements are waived for certain non-EU locations you fly from.
The basic security requirements for cargo and mail from non-EU countries may be found in the Annex to Regulation (EC) No 1082/2012 . Attachment 6C-3 contains the checklist which EU aviation security validators will use during the on-site verification.
3. Where necessary, update your business operations at non-EU locations to comply with the requirements
Depending on your business and your current security measures, you may need to update your security programme in respect of the cargo and mail operations from each individual non-EU airport, implement the necessary security requirements, establish a secure supply chain or provide for the necessary screening equipment.
4. Investigate which of the provided designation options suits your business operations best
The EU regulations provide two different ACC3 designation options for air carriers and two designation options for their business partners. The system provides flexibility to the entities involved to choose the option which suits their business operations best.
In option 1, an on-site verification at a non-EU airport is necessary before designation is granted for that specific airport. In option 2, air carriers which operate several relevant cargo or mail operations and which apply an internal security quality assurance programme that is equivalent to EU aviation security validation may request on-site validations at a representative number of airports. Further conditions apply and need to be discussed with the appropriate authority of the Member State responsible for your ACC3 designations.
Entities from which you receive cargo or mail may either be validated as part of your on-site verification or may submit their relevant cargo handling entities to validation by an EU aviation security validator themselves. In the second case, you must ask for the validation report as proof of the successful validation. In both cases, the entity must be entered in your database with all relevant information in order to establish a secure supply chain link.
5. Contact an EU aviation security validator to carry out the necessary validations
EU aviation security validations may only be carried out by EU aviation security validators approved by EU Member States. These may be private entities or individuals and are listed in an EU database . More validators will be approved in the coming months. The appropriate authorities of EU Member States may undertake EU aviation security validations through their own staff or empowered agencies.
While every air carrier (and cargo handling entity) remains responsible for achieving EU aviation security validation in time before the deadline of 1 July 2014, it is advised to contact the appropriate authority responsible for your designation for further details concerning the validations, in particular if due to a large number of airports you are interested in benefiting from the second ACC3 designation option as described under point 4.
All necessary validations, including on-site visits, need to be completed before 1 July 2014 in order for air carriers to obtain or maintain the ACC3 status and thus carry cargo or mail into the EU.