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SAD Guidelines - C40

Box 40 : Summary declaration/Previous document

This box is for alphanumeric (an..26) codes.

Each code has three components, which are separated by dashes (-). The first component (a1) consists of three different letters and is used to distinguish between the three categories mentioned below. The second component (an..3), which consists of a combination of digits and/or letters, serves to identify the type of document. The third component (an..20) represents the particulars needed to recognise the document, either its identification number or another recognisable reference.

1. The first component (a1):

the summary declaration, represented by "X",

the initial declaration, represented by "Y"

the previous document, represented by "Z",

2. The second component (an..3):

Choose the abbreviation for the document from the "list of abbreviations for documents".

This list includes the code "CLE", which stands for "date and reference of the entry of the goods in the records". (Article 76(1)(c) of the Code). The date is coded as follows: yyyymmdd.

3. The third component (an..20):

The identification number or another recognisable reference of the document is inserted here.

Examples:

-                         The previous document is a T1 transit document to which the office of destination has assigned the number "238544". The code will therefore be "Z-821-238544". ("Z" for previous document, "821" for the transit procedure and "238544" for the document's registration number (or the MRN for the NCTS operations))

-                         A cargo manifest bearing the number "2222" is used as a summary declaration. The code will be "X-785-2222". ("X" for the summary declaration, "785" for the cargo manifest and "2222" for the manifest's identification number).

-                         Goods were entered in the records on 14 February 2002. The code will therefore be "Y-CLE-20020214-5" ("Y" to show there was an initial declaration, "CLE" for "entry in the records", "20020214" for the date of entry, "2002" being the year, "02" the month, "14" the day and "5" for the reference of the entry in the records).

List of abbreviations for documents

Container list

235

Loading list (delivery note)

270

Packing list

271

Proforma invoice

325

Commercial invoice

380

House waybill

703

Master bill of lading

704

Bill of lading

705

CIM consignment note (rail)

720

Road list SMGS

722

Road consignment note

730

Air waybill

740

Master air waybill

741

Despatch note (post parcels)

750

Multimodal/combined transport document

760

Cargo manifest

785

Bordereau

787

Community transit Declaration - Mixed consignments (T)

820

External Community transit Declaration (T1)

821

Internal Community transit Declaration (T2)

822

Control copy T5

823

TIR carnet

952

ATA carnet

955

Reference/date of entry of the goods in the records

CLE

Information sheet INF3

IF3

Information sheet INF8

IF8

Cargo manifest - simplified procedure

MNS

Internal Community transit Declaration - Article 340 c, 1)

T2F

T2M

T2M

Other

ZZZ

If the above document is drawn up using the SAD, the abbreviation will comprise the codes specified for the first subdivision of box 1. (IM, EX, CO and EU)