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Participant Portal V3.2 (02/2012)

Main new functions of the Participant Portal

Revised role management

The new release of the Participant Portal has brought a revised identity and access management allowing for more flexibility in assigning roles for negotiation and reporting in projects. All persons having had such access rights before will keep the access, but in a slightly adapted scheme of roles.

What does it mean in practical terms?
  • Previously only one person could be assigned to the role of Coordinator Contact (who could submit to the Commission) and only one as Participant Contact for each partner (who could submit to the coordinator). From now on there can be several persons assigned to the Coordinator Contact or Participant Contact role.
  • The previous (single) coordinator contact becomes the Primary Coordinator Contact and remains the only project-related role that requires intervention by the Commission/Agency for changes.
  • The distinction between scientific and administrative/legal/financial scopes for Task managers (with drafting rights) and team members (with read-only rights) disappears.
  • Named representatives (scientific/financial, etc.) after the transfer of the previous roles become automatically either participant contacts or task managers.
What do you have to do?

Please check your new roles, if necessary discuss with your colleagues in your organisation and with the members of the consortium if changes to the assignment of roles for your project seem necessary. The right to revoke access rights to persons or to nominate new persons in roles is restricted to Coordinator Contacts and Participant Contacts.

More details: "Role management changes in brief"

New functions related to the organisation registration
Functions available under the 'My Organisations' tab:
  • The Legal Entity Appointed Representatives (LEARs) or Account administrators nominated by them can see the list of all FP7 proposals of the organisation.
  • Those who registered an organisation to receive a PIC number automatically receive a self-registrant role and can view and modify the data encoded during the registration (after login under the "My Organisation" tab), if the validation of the data has not started yet. After validation only the LEAR (Legal Entity Appointed Representative) and the Account Administrator(s) can modify the validated data, the self-registrant will have a read-only access.
New search functions

Under the tabs of FP7 Calls and FP7 Documents advanced search functions are offered. The search can be run either on the FP7 Call pages or in the FP7 documents.

FP7 documents

All the FP7 documents – legal documents, work programmes, guidance notes, etc. - are available under the FP7 Document tab with a search function that searches either in the text of the documents or in the titles only ('meta' search).

Participant Portal V3.1.1 (07/2011)

Main Enhancements

The Participant Portal has become the European Commission's single authoritative website for the publication of FP7 calls. The FP7 call-related information is no longer published on CORDIS. Users of the 'Find a call' section on CORDIS are redirected to the relevant pages of the 'FP7 calls' section of the Participant Portal (http://ec.europa.eu/fp7calls).
  • The list of COFUND programmes was added to the 'FP7 calls' section.
  • Certain FP7 calls for tender are now listed in the 'FP7 calls' section; further information on FP7 calls for tender are available on the Research on Europa website. The full list is published in the TED database.
Additional services such as RSS feeds, deep linking and e-mail notifications are also provided and users are requested to sign up for these services on the Participant Portal.
  • e-Mail notification for FP7 calls: The Participant Portal e-mail notification feature allows the Participant Portal's users to receive e-mail notifications of any new information published under the 'FP7 calls' section that corresponds to their points of interest.
The function is available in the 'Stay Tuned' block under the 'FP7 calls' section or under a specific call's information at the bottom of the page.

Users of the CORDIS e-mail notifications have to register on the Participant Portal to receive e-mail notifications on FP7 calls in the future.

The service is available for logged in users only: after logging in to the ECAS account then subscribing to the information under a specific call or by setting the general subscription criteria under the 'My Notifications'-'Subscription Criteria' tab. Registered users can add/modify or delete the e-mail notification criteria any time.
  • RSS Feed: for more information on the RSS feed in the Participant Portal, please visit the 'Support' -'RSS' section.
  • Deep linking: further details on the deep linking functionalities please read the Manual of the Portal or the FAQ page.
Bug Fixes:
  • Improvement of the format of the latest info messages in fp7 calls.
  • The LEAR can now see project details of the projects linked to their organisation.
  • Correction of an error in the FROM field of the e-mail send via the Contact Us form.

Participant Portal V3.1.0 (06/2011)

Main Enhancements
  • Implementation of the RSS Feed for eFP7 calls which allows users to subscribe to RSS feeds that provide an overview of the most recently published calls and the latest news on the calls.
  • Implementation of the Deep Linking functionality which allows external and readable references to a specific FP7 call list, a FP7 call details page and FP7 document. (See also the FAQ for more explanation about the deep linking.)
Bug Fixes:
  • Fixing of the absence of links to the negotiation system.

Participant Portal V3.0.1 (05/2011)

Bug Fixes:
  • Performances;
  • Preventing incorrect changes in 'participant contacts' roles;
  • Technical information removed from e-Mail Notifications;
  • Access by the LEAR to the research project identification fiches;
  • Access by the LEAR to the "roles overview" (users affiliated to his organization)
  • Behaviour of the 'back to list' button;

Participant Portal V3.0 (04/2011)

Main Enhancements
  • Reviewed home page content and layout
  • Reviewed layout of the My Organisation functionalities
  • Reviewed layout of all the portal tables

Participant Portal V2.3.1 (01/2011)

Main Enhancements
  • Activation of the MyNotification Tab
  • Correction of the automatic refresh for the FP7 calls pages
  • Close time for all calls is forced to 5 pm
Main Bug Fixes
  • Correction of error in project details page
  • Correction of the look an feel of the project list table
  • Subject and sender e-mail of the contact form

Participant Portal V2.3.0 (12/2010)

Main Enhancements
  • Implementation of an additional notification channel. (MyNotification Tab with the notification Inbox).
    • Besides receiving notifications via e-Mail it will now be possible to receive and read your notification via a special Inbox screen that is reachable via a new My Notification tab.
  • A forum Functionality with moderators and discussion topics.
Main Bug Fixes
  • Upgrade of the role – permission table
  • Review of lot of tooltips and portlet explanation messages
  • Correction in the e-mail format tests

Participant Portal V2.2.1 (11/2010)

Main Enhancements
  • A new tab called LFV simulation giving acces to a user-friendly electronic tool for applicants to simulate their financial viability check.
Main Bug Fixes
  • Review of the login portlet
  • Review of some error messages

Participant Portal V2.2.0 (10/2010)

Main Enhancements
  • Reviewed look and feel for tables:
    • Better sort facility
    • Advanced filter facility
  • Projects are not sorted anymore in separated "Negotiation", "Active" and "Closed" tabs. The advanced filter facility can be used instead.
  • FP7 calls enhancements:
    • History of the latest information of a call (in list of latest calls and in the call detail).
    • Always display the open calls when coming back to the program after portal navigation
    • Opening of the call details in the correct program after a search or selecting a call from the latest info
  • Introduction of a new Notification mechanism. (Initially used for role-related notifications.)
  • The term "Delegation" has been replaced by "Nomination"
  • The management of the consortium participant contacts is not mixed anymore with the nomination of other roles to avoid user confusion.
  • New roles: Team Member, Task Manager, and EC Project Officer
  • Review of the Login portlet
  • Reorganisation of the FAQ portlet and renamed to "Need Help" ;
    Update of the online user manual
Main Bug Fixes
  • Make it impossible to initialize roles for organizations without a PIC
  • Better handling of errors
  • The term "Authorised" has been replaced by "Appointed"
  • The Organisations for which there is a request under approval are also returned in the search for an organisation.

Participant Portal V2.1.1 (08/2010)

  • Update concerning the publishing of FP7 calls: display of the cut-off dates

Participant Portal V2.1 (07/2010)

  • Technical Release.

Participant Portal V2.0.3 (05/2010)

Main Enhancements
  • Support of the financial request related to the Legal and Financial Viability checks in the organisation information displayed in the My Organisation tab;
  • Reorganisation of the FAQ;
  • Support of a new role: "Reviewer";
  • Several updates concerning the publishing of FP7 calls:
    • Rename FP7 Calls tab at lower level to latest Info;
    • Display of the programme name and call theme(s) on call details page;
    • Add message to inform the user that the back-end is down;
    • Add a return button at the top of the pages;
    • Allow modifications of closed calls;
    • Remove the label "Funding scheme" in front of the sub-funding scheme drop-down box.
Main Bug Fixes
  • Re-alignment of the left portlet borders;
  • LEAR name and address was sometimes not displayed in the Role window.

Participant Portal V2.0.2 (04/2010)

Main Enhancements
  • Split of Administrative Legal and Financial Representative into Administrative Legal Representative and Financial Representative;
  • Possibility to grant more than one Administrative Legal Representative, Financial Representative, Scientific Representative, Authorised Signatory;
  • Integration of projects from 2 additional Directorates General
Main Bug Fixes
  • Support of the change of e-mail address of an user;
  • Resolution of the problems with the confirmation mail when user send a contact form;
  • Problem with header when resizing the Browser window

Participant Portal V2.0.1 (03/2010)

Main Enhancements
  • Introduction of user management for the nomination of Participant; Contacts, Administrative-Legal-Financial and Scientific Representatives;
  • "MyOrganisation" tab now allows all users acting on behalf of an organisation on a project to see their organisation data there;
  • Review of the text of the home page and the user manual;
  • Enhancement of the contact form;
  • Improvement of the ergonomics of the user interface.
Main Bug Fixes
  • Remove duplicates in the list of roles presented to the user;
  • Improved synchronisation between Portal and back-office, preventing cases where authorisation to negotiation was refused.

Participant Portal V2.0.0.1 (02/2010)

Main Enhancements in the FP7 Calls section
  • Display "Latest information on calls"
  • Group Calls by Themes on Ppext
  • On People calls page add a link to COFUND page
  • Integrate Forthcoming Calls page on Ppext - Update the Forthcoming calls list each time a call is published
  • Optimize themes information column sizes
  • Don't show "Latest dates of call publications" area when it is empty
  • Remove the text "This page displays ..." from the FP7 tab page
  • Insert rectangles with appropriate colour before the specific programme in 1st column
  • Migration of Call info from CORDIS
Main Bug Fixes
  • Better positioning of the list of the calls on the page
  • Some "Latest dates of calls" appear twice in the list
  • Placement of first theme title is now outside open/closed/forthcoming tabs area
  • Have the cut-off and deadline dates displayed on one line
  • Always use the same "Document not available" message
  • Error in search call results is solved

Participant Portal V2.0 (11/2009)

  • The support of the role management giving the possibility for:
    • An organisation to delegate account administrators
    • A project to delegate (not activated for the moment):
      • One Administrative, Legal and Financial Representative (ALFR)
      • One Proposed Authorised Signatory (PAS)
      • One Scientific & Technical Representative (STR)
  • A reviewed layout of the home page so that after login the user will have a better overview of his portal processes
  • A reviewed layout of the My Project tab with a reorganisation of the projects in projects under negotiation, active projects and closed projects
  • A reviewed layout of the My Roles tab
  • A new support tab containing the several useful support information

Participant Portal v1.2.2 (10/2009)

Enhancements in the FP7 Documentation section
  • Modifications of user the interface for FP7 Full Text Document Search
  • Hide most of the explanatory text on FP7 documentation tree page
  • Alignment with the Participant Portal menu standards
  • Request to put a dedicated message on PP / FP7 Documents
Bug Fixes
  • The vertical jump of the displayed form when navigating from tab to tab
  • Simplification of the logging mechanism so that the log-file are more readable for the support teams
  • Correction of a null pointer exception in the search for an organisation
  • Correction of a null pointer exception when project has no phase defined
  • Filter the draft and the depreciated organisation in the results list of the search of an organisation
  • Change of the returned message when more than 100 document are found after a search for documents
  • The documents in the document tree are now fully underlined

Participant Portal v1.2.1 (07/2009)

  • Publishing Portal User Guide and Portal Self Registration demo
  • Project list: sortable on project-ID & add a refresh button
  • Minor fixes (CAPTCHA refresh upon failure, fixed duplicate display cases in organisation search results)

Participant Portal v1.2 (06/2009)

  • Support for participant contacts on a project (new roles)
  • Reviewed layout of the Organisations and MyProjects tabs
  • New contact Form
  • New tab called My Roles displaying your roles known by the Participant Portal

Participant Portal v1.1 (03/2009)

  • Organisation Registration
  • List of Projects
  • FP7 Public Documents