Research & Innovation - Participant Portal


TOPIC : Encouraging the re-use of research data generated by publically funded research projects

Topic identifier: SwafS-04-2018
Publication date: 27 October 2017

Types of action: RIA Research and Innovation action
Opening date:
05 December 2017
Deadline: 10 April 2018 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Science with and for Society
Work Programme Year: H2020-2018-2020
Work Programme Part: Science with and for Society
Topic Updates
  • 06 March 2018 11:23

    Regarding the 2018 topics of the H2020-SwafS-2018-2020 call, in the proposal template for part B section 1-3, which is accessible from the submission service, there is a page break after the cover page. In order to gain space, in view of the page limit, applicants are advised to remove this page break from their proposals.


  • 21 December 2017 11:08
    A policy briefing for the 2018 topics of the H2020-SwafS-2018-2020 call (Science with and for Society) has been recorded and is accessible together with the slides under 'Topic conditions and documents', section '8. Additional documents'.
Topic Description
Specific Challenge:

All research builds on former work and depends on scientists' possibilities to access and share scientific information. In the context of Open Science and Responsible Research and Innovation the European Commission therefore strongly supports the optimal open access to and re-use of research data (considering e.g. robust opt-outs). As a concrete action the EC has extended the Open Research Data Pilot to cover all areas of Horizon 2020 (as of the 2017 Work Programme). This will result in more data becoming available for re-use. However, it is necessary to adopt further actions to reach the Commission's overall objective of findable, accessible, interoperable and re-usable (FAIR) data by 2020.


The action will identify one or several areas of research where FAIR data is not yet common practice and what the different barriers are (e.g. technical, legal, behavioural) as well as how to overcome them, covering both publicly funded entities and business actors. It will provide support to make data FAIR, in particular to address the quality of data (e.g. certification), its interoperability and its reproducibility.

The action will identify one or several areas of research funded in Horizon 2020 where sufficient and high-quality research data is available. The action will generate pathfinder case studies for innovative sharing and re-use of research data by publicly funded entities as well as business actors, which demonstrate how data sharing and data re-use can generate a ground breaking innovative product, service, or treatment. Furthermore, the action will financially support the generation of a prototype of such a product, device, service, or treatment. If relevant, the action will support trans/cross-disciplinary research data re-use in this endeavour. For the pathfinder case studies preference should be given to research data generated with EU funding, in particular in Horizon 2020 and, as far as available, previous framework programmes[1].

To address this specific challenge, proposals may benefit from a broad coverage. It is therefore suggested that consortia could include at least entities from 10 different Member States or Associated Countries, although smaller consortia will also be eligible and may be selected.

The Commission considers that proposals requesting a contribution from the EU of the order of EUR 3.00 million would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

The action will increase the visibility of the Commission's open FAIR data policy (extended Open Research Data Policy) and the research data which has become available as a result through a) dedicated communication activities, and b) networking of relevant actors with a cross-and inter-disciplinary perspective, including industry.

The re-use of research data generated with public funding is expected to have a beneficial impact for science, the economy and society. The wider accessibility of results is expected to increase the reproducibility of research. Additionally, re-use of research data can cross-fertilise interdisciplinary research, which is essential for addressing the grand challenges of our time. It can also boost citizen science. Furthermore, enabling the re-use of research data is expected to create added value for innovative companies (including SMEs and start-ups) which form the bed rock of the digital single market.

The Key Performance Indicators are the following:

  1. Increase in FAIR data in those domains identified by the beneficiaries for action

  2. Contribution of the pathfinder case studies to innovative data sharing and re-use

Cross-cutting Priorities:

Open Science

[1]The Horizon 2020 open research data mandate (extended Open Research data Pilot) covers primarily research data underlying a publication. However, projects can go beyond this and also make datasets which are not linked publications openly available.

Topic conditions and documents

1. Eligible countries: described in Annex A of the Work Programme.
A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects. See the information in the Online Manual.


2. Eligibility and admissibility conditions: described in Annex B and Annex C of the Work Programme.


Proposal page limits and layout: please refer to Part B of the proposal template in the submission system below.


3. Evaluation:

  • Evaluation criteria, scoring and thresholds are described in Annex H of the Work Programme.  
  • Submission and evaluation processes are described in the Online Manual.

4. Indicative time for evaluation and grant agreements:

Information on the outcome of evaluation (single-stage call): maximum 5 months from the deadline for submission.
Signature of grant agreements: maximum 8 months from the deadline for submission.

5. Proposal templates, evaluation forms and model grant agreements (MGA):

Research and Innovation Action:

Specific provisions and funding rates
Standard proposal template
Standard evaluation form
General MGA - Multi-Beneficiary
Annotated Grant Agreement

6. Additional provisions:

Horizon 2020 budget flexibility

Members of consortium are required to conclude a consortium agreement, in principle prior to the signature of the grant agreement.

7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

Open access to research data
The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in Annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs. See the Online Manual.

Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.


8. Additional documents:

Frequently Asked Questions (FAQs) H2020-SwafS-2018-2020

Applicants are advised to view both policy briefing recordings as well as the accompanying slides (starts with topic briefing) and to carefully read the introduction to '16. Science with and for Society WP 2018-20'. Please note that this material will also be part of the evaluator briefing.

SwafS-04-2018 policy briefing recording

Policy overview for SwafS 2018 topics recording 

SwafS-04-2018 policy briefing_Policy overview for SwafS 2018 topics slides


1. Introduction WP 2018-20
16. Science with and for society WP 2018-20
18. Dissemination, Exploitation and Evaluation WP 2018-20


 General annexes to the Work Programme 2018-2020

Legal basis: Horizon 2020 Regulation of Establishment
Legal basis: Horizon 2020 Rules for Participation
Legal basis: Horizon 2020 Specific Programme

Additional documents

  • Flash info en

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