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TOPIC : Pre-commercial procurements of innovative solutions to enhance security

Topic identifier: SU-GM03-2018-2019-2020
Publication date: 27 October 2017
Focus area: Boosting the effectiveness of the Security Union (SU)

Types of action: PCP Pre-Commercial Procurement
DeadlineModel:
Opening date:
single-stage
15 March 2018
Deadline: 23 August 2018 17:00:00

Types of action: PCP Pre-Commercial Procurement
DeadlineModel:
Opening date:
single-stage
14 March 2019
Deadline: 22 August 2019 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Societal Challenges
Work Programme Year: H2020-2018-2020
Topic Description
Specific Challenge:

Innovative solutions are needed when resources from different countries are required to work more closely together. Such solutions should support the development of the EU’s Security Union.

Scope:

Practitioners from several countries are invited to proceed with the procurement of innovative solutions to enhance their operational capability. Practitioner organisations may be private or public entities.

Phase 0: To draft common requirements for innovative prototypes, agreed among the practitioner organisations involved in the action, and to prepare the technical tender documents ready for use in the subsequent phase of the action;

Phase 1: To prepare a full tenders package for calls for tenders to build security-relevant prototypes based on the technical input resulting from Phase 0; to prepare for the validation of the future prototypes;

Phase 2: To implement the calls for tenders to generate 2 prototypes from 2 different sources;

Phase 3: To benchmark and validate the 2 prototypes against the method developed during Phase 1;

Phase 4: To draft a curriculum for pan European training in using the prototypes.

The centre of gravity for technology development with actions funded under this topic is expected to be up to TRL 8 – see General Annex G of the Horizon 2020 Work Programme.

Solutions are to be developed in compliance with European societal values, fundamental rights and applicable legislation, including in the area of free movement of persons, privacy and protection of personal data. Societal aspects (e.g. perception of security, possible side effects of technological solutions, societal resilience) have to be addressed in a comprehensive and thorough manner. All participating procurement authorities should also commit to comply with EU data protection legislation in the development of innovative, advanced systems to support security and in particular the principles of data protection by design and by default.

The Commission considers that proposals requesting a contribution from the EU of between EUR 2 to 12 million would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

Short term:

  • Pre-commercial prototypes matching requirements common to many Member States, and available from 2 different sources for further industrialisation.
  • High leveraging effect of the EU contribution to the action.
Delegation Exception Footnote:

It is expected that this topic will continue in 2020.

Topic conditions and documents

1. Eligible countries: described in Annex A of the Work Programme.
A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects. See the information in the Online Manual.

 

2. Eligibility and admissibility conditions: described in Annex B and Annex C of the Work Programme.

Participation is required of at least 3 relevant practitioner organisations, as well as of 3 potential "buyers" of systems (e.g. departments or agencies dealing with acquisition planning, or procurement), from 3 different EU or Associated countries.

Proposal page limits and layout: please refer to Part B of the proposal template in the submission system below.

 

3. Evaluation:

  • Evaluation criteria, scoring and thresholds are described in Annex H of the Work Programme.
  • Submission and evaluation processes are described in the Online Manual.

 

4. Indicative time for evaluation and grant agreements:

Information on the outcome of evaluation (single-stage call): maximum 5 months from the deadline for submission.
Signature of grant agreements: maximum 8 months from the deadline for submission.

 

5. Proposal templates, evaluation forms and model grant agreements (MGA):

Pre-Commercial Procurement (PCP) Cofund:

Specific provisions and funding rate
Specific requirements for innovation procurement (PCP, PPI)
Standard proposal template
Standard evaluation form
MGA PCP/PPI - Multi-Beneficiary
Annotated Grant Agreement

 

6. Additional provisions:

Horizon 2020 budget flexibility
Classified information
Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply.

For grants awarded under this topic the beneficiaries must grant access rights for EU institutions, bodies, offices or agencies and Member States under the special conditions for the Specific Objective ‘Secure societies - Protecting freedom and security of Europe and its citizens’. The respective option of Article 31.5 of the Model Grant Agreement will be applied.

Members of consortium are required to conclude a consortium agreement, in principle prior to the signature of the grant agreement.

Under this topic, the funding rate is 70% of the eligible costs.

Given the broad openness of the topic, the amount invested by the buyers contributes to demonstrate their commitment and the interest in the outcome of the action.

 

7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

Open access to research data
The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in Annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs. See the Online Manual.

Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.

 

8. Additional documents:

1. Introduction WP 2018-20

14. Secure societies – protecting freedom and security of Europe and its citizens WP 2018-20

18. Dissemination, Exploitation and Evaluation WP 2018-20

General annexes to the Work Programme 2018-2020

Legal basis: Horizon 2020 Regulation of Establishment
Legal basis: Horizon 2020 Rules for Participation
Legal basis: Horizon 2020 Specific Programme

 


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Type of Action Pre-Commercial Procurement [PCP]
Topic Pre-commercial procurements of innovative solutions to enhance security - SU-GM03-2018-2019-2020
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