Research & Innovation - Participant Portal


TOPIC : Next generation of information systems to support EU external policies

Topic identifier: SEC-13-BES-2017
Publication date: 14 October 2015

Types of action: PCP Pre-Commercial Procurement
Opening date:
01 March 2017
Deadline: 24 August 2017 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Societal Challenges
Work Programme Year: H2020-2016-2017
Topic Updates
  • 03 April 2017 15:53

    The relevant findings as referred to in the topic description of the work programme - elaborated in the CSA CIVILEX (700197) financed under topic BES-11-2015 -  can be requested following the instructions of the document below: CSA CIVILEX Main Findings

  • 22 February 2017 10:53

    The relevant findings as referred to in the topic description of the work programme - elaborated in the CSA CIVILEX (700197) financed under topic BES-11-2015 - can be found under the following link: CSA CIVILEX Main Findings

Topic Description
Specific Challenge:

The broad range and the complexity of Common Security and Defence Policy civilians' missions make the management of information and of resources critical to decision-making, planning, optimizing for pre-deployment, and deploying capabilities within such missions, and essential to increase the efficiency, visibility and impact of the missions.

The processes, procedures, information systems, and equipment currently committed to such missions by the Member States need to be brought together and coordinated to constitute a common interoperable platform to enhance the EU capacity to play its role.


This topic is to support the development of a cost-effective common Situational Awareness, Information Exchange and Operation Control Platform.

Cost-effectiveness, and shorter time to implement may result from adapting and exploiting existing approaches and experience in the defence sector, and leveraging from results from relevant projects formerly funded by the EU.

Taking into consideration the findings of the CSA under topic "BES-11-2015: Information management topic 2: Information management, systems and infrastructure for civilian EU External Actions" of the 2014-2015 Secure Societies Work Programme[1]

, activities must be structured along the following phases:

Phase 1: Plan the research and the design of the platform, based on common performance levels, requirements and associated specifications for the development of a cost-effective common situational awareness, information exchange and operation control platform for EU civilian external actions developed in BES-11-2015, to be published prior to the opening of the Call in the section "Topic Conditions & Documents" for this topic on the Participant Portal".[1]

Plans must consider integrating existing technologies, data models and methodologies (including pooling and sharing of capabilities) according to design constraints expressed by the buyers, to ensure cost effectiveness and interoperability.

The results of phase 1 should lead to calls for tenders (for the procurement of R&D services) which focus on technologies clearly identified to be part of a unique architecture.

Phase 2: The research and specification work should lead to at least 2 versions of flexible platforms to support, each, several scenarios for EU actions under different framework conditions.

Phase 3: By the end of 2020, the project should have documented, tested, and validated the use of each platform in at least two operational scenarios within actual multinational operations. The participation of relevant and competent authorities in the consortium of buyers is a prerequisite.

Whereas activities will have an exclusive focus on civil applications, coordination with the activities of the European Defence Agency (EDA) may be considered with possible synergies being established with projects funded by the EDA programmes. The complementarity of such synergies should be described comprehensively. On-going cooperation should be taken into account.

For grants awarded under this topic SEC-13–BES–2017, beneficiaries will be subject to the following additional obligations aiming to ensure exploitation of its results:

To ensure that the outcome of the PCP action becomes also available to EU Member State national authorities as well as EU agencies not participating in the PCP for further procurement purposes, the proposal must necessarily state:

(1). Agreement from participating procurement authorities to negotiate, in good faith and on a case-by-case basis, with non-participating procurement authorities that wish to procure a capability or a product fully or partly derived from the PCP action, the use of the information required to run such a procurement process, and solely for that purpose.

(2). Commitment from participating procurement authorities to consult with any legal entity generating information to be released for the purpose set out in paragraph (1), unless contrary to applicable legislation.

(3). Commitment from participating procurement authorities to negotiate the use granted under paragraph (1) on Fair Reasonable and Non-Discriminatory (FRAND) terms.

The respective option on additional exploitation obligations of Article 28.1 of the Model Grant Agreement will be applied.

The outcome of the proposal is expected to lead to development up to Technology Readiness Level (TRL) 8; please see part G of the General Annexes.

Indicative budget: The Commission considers that proposals requesting a contribution from the EU of € 10million would allow for this topic to be addressed appropriately. Nonetheless this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

Short term:

  • At least two prototype platforms deployed and tested in several, different real-life environments.

Medium term:

  • Better integration of existing systems and methodologies in situational awareness, information exchange and operation control platform prototypes.
  • Solid basis for a full-scale, cost-effective common situational awareness, information exchange and operation control platform for EU civilian external actions.

Long term:

  • Improved management of EU resources' allocated to EU civilian external actions.
Cross-cutting Priorities:

Innovation Procurement



Topic conditions and documents

Please read carefully all provisions below before the preparation of your application.

The relevant findings as referred to in the topic description of the work programme - elaborated in the CSA CIVILEX (700197) financed under topic BES-11-2015 -  can be requested following the instructions of the document below:
CSA CIVILEX Main Findings


  1. List of countries and applicable rules for funding: described in part A of the General Annexes of the General Work Programme.
    Note also that a number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects (follow the links to China, Japan, Republic of Korea, Mexico, Russia, Taiwan).

  2. Eligibility and admissibility conditions: described in part B and C of the General Annexes of the General Work Programme, with the following exceptions: A minimum of three potential users/buyers of such information systems from three different EU Member States must be beneficiaries of the grant agreement and should be directly involved in the carrying out of the tasks foreseen in the grant.

    Proposal page limits and layout: Please refer to Part B of the standard proposal template.

  3. Evaluation

    3.1  Evaluation criteria and procedure, scoring and threshold: described in part H of the General Annexes of the General Work Programme.

    3.2 Submission and evaluation process: Guide to the submission and evaluation process

  4. Indicative timetable for evaluation and grant agreement:

    Information on the outcome of single-stage evaluation: maximum 5 months from the deadline for submission.
    Signature of grant agreements: maximum 8 months from the deadline for submission.

  5. Provisions, proposal templates and evaluation forms for the type(s) of action(s) under this topic:

    The funding rate for Pre-Commercial Procurement (PCP) actions is limited to 90% of the total eligible costs (PCP is procurement of R&D services) to leverage co-financing from the procurers.

    Pre-Commercial Procurement (PCP) Cofund:

    Specific provisions and funding rates
    Standard proposal template
    Standard evaluation form
    Annotated Grant Agreement
    Specific requirements for innovation procurement supported by Horizon 2020 grants (PCP, PPI)

  6. Additional provisions:

    Horizon 2020 budget flexibility

    Classified information

    Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply.

    Financial support to Third Parties – where a topic description foresees financial support to Third Parties, these provisions apply.

  7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

    Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

    Open access to research data
    The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

    Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

    Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

    - Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs.

    - Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

    The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.

  8. Additional documents

    H2020 Work Programme 2016-17: Introduction
    H2020 Work Programme 2016-17: Innovation in SMEs
    H2020 Work Programme 2016-17: Secure societies – protecting freedom and security of Europe and its citizens
    H2020 Work Programme 2016-17: Fast Track to Innovation Pilot
    H2020 Work Programme 2016-17: Dissemination, Exploitation and Evaluation
    H2020 Work Programme 2016-17: General Annexes
    Legal basis: Horizon 2020 - Regulation of Establishment
    Legal basis: Horizon 2020 Rules for Participation
    Legal basis: Horizon 2020 Specific Programme

    CSA CIVILEX Main Findings 


Additional documents

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