Research & Innovation - Participant Portal


TOPIC : Harnessing and understanding the impacts of changes in urban mobility on policy making by city-led innovation for sustainable urban mobility

Topic identifier: LC-MG-1-3-2018
Publication date: 27 October 2017
Focus area: Building a low-carbon, climate resilient future (LC)

Types of action: RIA Research and Innovation action
Opening date:
31 October 2017
2nd stage Deadline:
31 January 2018 17:00:00
19 September 2018 17:00:00

Types of action: CSA Coordination and support action
Opening date:
31 October 2017
Deadline: 04 April 2018 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Societal Challenges
Work Programme Year: H2020-2018-2020
Topic Description
Specific Challenge:

Urban mobility is in transition. This is a result of, for example, changing user needs; emerging transport technologies; new transport services using new business models; and new institutional and financing structures. Greater data availability provides new opportunities for evidence-based policy and policymakers aim at an ever-increasing integration of urban mobility policy with other sectorial policies. The impacts of this change will go far beyond the transport sector and influence other sectors that are transport-reliant.

The policy impacts, individually and in combination, of new solutions, which are at different levels of maturity, are not clear yet. There are many open questions about how policymakers should react and how Sustainable Urban Mobility Plans (SUMPs), and other sectorial policies that affect urban mobility, should respond and adapt to these potential disruptive changes. Therefore, research is necessary to improve the understanding of the impacts of new urban mobility solutions on policy making.

This topic covers passenger transport and freight transport. It covers urban and peri-urban areas. Special attention should be paid to the needs of vulnerable groups and users with different cultural backgrounds taking into account gender issues; and to the specific context of areas that are undergoing rapid economic change.


This topic will be implemented through two sub-topics with different types of actions: Proposals should address one of the two.

A) Research and innovation actions: This sub-topic asks to examine the impacts of new mobility solutions, addressing the changing mobility patterns and set up of mobility services, including possible negative effects, and covers all relevant transport modes (including active modes) and vehicle types. City-led proposals should address one or more of the following aspects:

  • investments in and management of the transport network, with attention for facilities for recharging; transport system resilience; and transport demand management tools (such as pricing; low emission zones; parking management; one way traffic);
  • the specific challenges in areas undergoing rapid economic change, for example in institutional setup; policy coherence; policymakers mind-set; outdated or incomplete legislation/methodologies; and data/statistics;
  • new operating and business models in collective public and private transport;
  • pathways to tackling congestion and reducing levels of car use through decoupling economic growth and high mobility from traffic growth;
  • implications for and interaction with urban planning and design including inputs for developing SUMPs.

Proposals should incorporate new data-driven planning approaches.

The actions will also deliver at least three validated test cases (small pilot projects with quantified objectives in which public stakeholders and economic actors participate) that take into account different political and socio-economic contexts. The active participation of a small number of representatives from authorities of small and medium-sized cities in proposals should be ensured.

B) Coordination and support actions: This sub-topic addresses the facilitation of knowledge exploitation and support to the cooperation between projects and stakeholders involved in the projects under the first sub-topic, and from across CIVITAS 2020. This Coordination and Support Action should also consolidate the common ‘CIVITAS Process and Impact Evaluation Framework’ and ensure the continuity of a ‘CIVITAS Secretariat’ as well as financing of CIVINets.

Proposals should present innovative approaches for all of the following needs:

- local capacity building and training in deploying innovative mobility solutions;

- networking cities and engaging with stakeholders working at the local level, overcoming language and contextual barriers;

- reinforcing the involvement of the CIVITAS cities from different CIVITAS-Phases in the CIVITAS network;

- partnering with industry and civil society in navigating through transition and change;

- implementing a communication and dissemination strategy with high impact actions.

In order to maximise impacts, and in the context of CIVITAS 2020, all projects funded under this topic and other relevant topics (for example dealing with SUMPs) shall work together and exchange information and practical experiences

In line with the Union’s strategy for international cooperation in research and innovation[1] international cooperation is encouraged, especially with the USA, China and India

The Commission considers that proposals requesting a contribution from the EU of between EUR 2 to 4 million each for Research and Innovation actions, and of up to EUR 3 million for the Coordination and Support Action, could address this specific challenge appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

Proposals addressing sub-topic A) above, will produce new, practice-based knowledge on how to navigate urban mobility policy through transition taking into account legacy systems and the need to integrate new solutions that are at different levels of maturity. They will provide added-value inputs and contribute to evidence-based policy making at local, regional, national and EU levels. Proposals should demonstrate how their work will support effectively mobility policies in the cities' efforts to follow a viable transformation path towards sustainable mobility.

The results of the actions will feed into future EU initiatives, for example on Sustainable Urban Mobility Planning (SUMPs); cooperative-ITS; travel and traffic information; low-emission logistics; and future infrastructure networks, including links to the TEN-T and can help improve Air Quality Plans.

Proposals addressing sub-topic B) will help to promote the take up of innovation that leads to more effective and efficient transition of urban mobility systems by strengthening the mechanisms for urban mobility policy making and planning. A ‘CIVITAS Secretariat’ will be continued. Capacity building; engaging; partnering; and communication and dissemination actions will aim at a maximum impacts and reach of target audiences.

This results in a developing knowledge-base, technical capacity, harmonised evaluation activities, and support for up-scaling and knowledge transfer which is available to cities and other interested parties. Clear commitments and contribution from the action's participants to Europe-wide take up are expected. The Coordination and Support Action must ensure both continuation of CIVITAS support activities and also support for future CIVITAS-type actions.

Cross-cutting Priorities:

Socio-economic science and humanities


Topic conditions and documents

1. Eligible countries: described in Annex A of the Work Programme.
A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects. See the information in the Online Manual.


2. Eligibility and admissibility conditions: described in Annex B and Annex C of the Work Programme. 


Proposal page limits and layout: please refer to Part B of the proposal template in the submission system below.


3. Evaluation:

  • Evaluation criteria, scoring and thresholds are described in Annex H of the Work Programme.  
  • Submission and evaluation processes are described in the Online Manual.

4. Indicative time for evaluation and grant agreements:    

Information on the outcome of evaluation (two-stage call):
For stage 1: maximum 3 months from the deadline for submission.
For stage 2: maximum 5 months from the deadline for submission.
Signature of grant agreements: maximum 8 months from the deadline for submission.


5. Proposal templates, evaluation forms and model grant agreements (MGA):

Research and Innovation Action:

Specific provisions and funding rates
Proposal templates are available after entering the submission tool below
Standard evaluation form
General MGA - Multi-Beneficiary
Annotated Grant Agreement


6. Additional provisions:

Horizon 2020 budget flexibility
Classified information
Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply

Members of consortium are required to conclude a consortium agreement, in principle prior to the signature of the grant agreement.

8. Additional documents:

1. Introduction WP 2018-20       
11. Smart, green and integrated transport WP 2018-20      
18. Dissemination, Exploitation and Evaluation WP 2018-20

General annexes to the Work Programme 2018-2020

Legal basis: Horizon 2020 Regulation of Establishment
Legal basis: Horizon 2020 Rules for Participation
Legal basis: Horizon 2020 Specific Programme


7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

Open access to research data
The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in Annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs. See the Online Manual.

Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.


Additional documents

  • Flash Call Info_Stage 1 2018 en
  • Generalised feedback_Stage 1 2018 en
  • Flash Call Info_Stage 2 2018 en

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