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TOPIC : Preparatory Phase of new ESFRI projects

Topic identifier: INFRADEV-02-2019-2020
Publication date: 27 October 2017

Types of action: CSA Coordination and support action
DeadlineModel:
Planned opening date:
single-stage
16 October 2018
Deadline: 29 January 2019 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Excellent Science
Work Programme Year: H2020-2018-2020
Topic Description
Specific Challenge:

The ESFRI roadmap, updated periodically, identifies the needs of the European scientific community in terms of research infrastructures. However, inclusion in the ESFRI roadmap does not guarantee that these needed infrastructures will be built. Before proceeding with the construction and/or implementation of the identified infrastructures, many preliminary decisions need to be taken with respect to issues such as the identification of funders, the financial plan for sustainability, the governance by involved stakeholders, the site and legal form of the managing organisation (and of the research infrastructure, if different), the architecture and the service policies. The aim of this activity is to provide catalytic and leveraging support for the preparatory phase of ESFRI projects leading to the construction of new research infrastructures or major upgrades of existing ones.

Scope:

The preparatory phase aims to bring the project for the new or upgraded research infrastructure identified in the ESFRI roadmap to the level of legal, financial, and, where applicable, technical maturity required for implementing it.

Proposal consortia should involve all the stakeholders necessary to move the project forward, to take the decisions, and to make the financial commitments, before construction can start (including, but not limited to, national/regional ministries/governments, research councils or funding agencies from the countries that have already declared their commitment in the application to ESFRI). Appropriate contacts with ministries and decision-makers should be continuously reinforced, thus further strengthening the consortia. Operators of research facilities, research centres, universities, and industry may also be involved whenever appropriate. Technical work should be carried out when necessary to complete the final technical design, providing a sound technical base for establishing a cost baseline and detailed financial planning. The financial needs of the project should be mapped out to the extent necessary for funding agencies to establish their own medium- and long-term financial planning.

The preparation of the legal and financial agreements (including site, governance, internal rules, financing of the new research infrastructures) is one of the main activities and deliverables and should be finalised before the end of the project (e.g., through the signature of a Memorandum of Understanding).

The detailed list of activities that can be included in a preparatory phase proposal is given in part A of the section “Specific features for Research Infrastructures”. Proposals should explain any synergies and complementarities with previous or current EU grants.

(a) 2019 deadline: Preparatory Phase of the new projects in the 2018 ESFRI Roadmap

Following the update of the ESFRI Roadmap in 2018, support under this work programme will be provided to the Preparatory Phase for research infrastructure projects which enter the ESFRI roadmap in 2018.

The Commission considers that proposals requesting a contribution from the EU of up to EUR 4 million would allow this challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

This topic triggers the decision making processes leading to the construction and/or implementation of the research infrastructures identified in the ESFRI Roadmap.

  • A landscape of first-class sustainable RIs and services, open to researchers, industry, and other interested groups such as policy makers and the public, is progressively established, which will impact on the acceleration of scientific discovery as well as on innovation and competitiveness.
  • Funding bodies are able to take funding decisions and to conclude the legal agreements necessary for the construction of new research infrastructures.
  • The technical work carried out under this topic will contribute to strengthening the technological development capacity and effectiveness as well as the scientific performance, efficiency and attractiveness of the European Research Area.
Delegation Exception Footnote:

It is expected that this topic will continue in 2020.

Cross-cutting Priorities:

Socio-economic science and humanities

Topic conditions and documents

1. Eligible countries: described in Annex A of the Work Programme.
A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects. See the information in the Online Manual.

 

2. Eligibility and admissibility conditions: described in Annex B and Annex C of the Work Programme.

 

Proposal page limits and layout: please refer to Part B of the proposal template in the submission system below.

 

3. Evaluation:

  • Evaluation criteria, scoring and thresholds are described in Annex H of the Work Programme. 
  • Submission and evaluation processes are described in the Online Manual.

4. Indicative time for evaluation and grant agreements:

Information on the outcome of evaluation (single-stage call): maximum 5 months from the deadline for submission.
Signature of grant agreements: maximum 8 months from the deadline for submission. 

5. Proposal templates, evaluation forms and model grant agreements (MGA):

Coordination and Support Action:

Specific provisions and funding rates
Specific proposal template will be available in the submission system at the time of call opening.
Standard evaluation form
General MGA - Multi-Beneficiary
Annotated Grant Agreement

6. Additional provisions:

Horizon 2020 budget flexibility
Classified information
Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply

Members of consortium are required to conclude a consortium agreement, in principle prior to the signature of the grant agreement.

For grants awarded under this topic capitalised and operating costs of ‘large research infrastructures’ as defined in the Article 6.2.D.4 of the Model Grant Agreement are not eligible.

7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

Open access to research data
The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in Annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs. See the Online Manual.

Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.

 

8. Additional documents:

1. Introduction WP 2018-20
4. Research infrastructures (including e-Infrastructures) WP 2018-20
18. Dissemination, Exploitation and Evaluation WP 2018-20

General annexes to the Work Programme 2018-2020

Legal basis: Horizon 2020 Regulation of Establishment
Legal basis: Horizon 2020 Rules for Participation
Legal basis: Horizon 2020 Specific Programme


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