Research & Innovation - Participant Portal

TOPIC : ERN-2016 - European Reference Networks – Framework Partnership Agreement

Topic identifier: ERN-01-2016
Publication date: 16 March 2016

Types of action: HP-FPA Framework Partnership Agreement
Opening date:
16 March 2016
Deadline: 21 June 2016 17:00:00

Time Zone : (Brussels time)
  3rd Health Programme 3HP website
Pillar: 3rd Health Programme
Work Programme Year: 3HP-2016
Topic Description

Priorities of the year, objectives pursued and expected results:

The Directive on the application of patients’ rights in cross-border healthcare ([1])requires the Commission to support Member States in the development of European Reference Networks (ERN). ERN are groups of highly specialised providers across the EU, institutionally approved – following a transparent and formal selection procedure – to perform in an exclusive way the goals and task established in the Commission Delegated Decision 2014/286/EU ([2])and the Commission Implementing Decision 2014/287/EU ([3]). ERNs are addressing a group of highly specialised and complex diseases and treatments.

By pooling knowledge and expertise across the EU, ERNs will facilitate access to diagnosis, treatment and provision of affordable, high quality and cost-effective healthcare contributing to the economy of scale and the sustainability and efficiency of the healthcare systems in the EU.

Setting up an ERN implies a complex work in which the clinician and scientific community have to reach an agreement in a common approach and this bottom up solid proposal is the origin of all Networks. Only national authorities of Member States have the capacity to endorse their providers to participate in an ERN. That implies a legal recognition to the capacity to address the group of diseases an ERN will deal with.

An ERN has to fulfil a list of basic requirements which are listed in the Commission Delegated and Implementing Decisions. Expected benefits to patients and healthcare systems are improvements in services delivery, working systems, patient pathways, clinical tools, earlier adoption of scientific evidence, etc.

The objective of this call is to provide financial support to ERNs, once established. Therefore, only approved ERNs are eligible for co-funding.

Description of the activities to be funded under a call for proposals:

The actions to be funded are coordination, management and non-clinical activities of an approved ERN. Co-funding will be provided in the form of mono-beneficiary grants to the ERN Coordinator to run the ERN and implement all actions in order to fulfil the goals as provided for in the legal basis on ERNs: (i) each ERN shall provide highly specialised healthcare for rare or low prevalence complex diseases or conditions; (ii) have a clear governance and coordination structure; (iii) have knowledge and expertise to diagnose, follow up and manage patients with evidence of good outcomes; (iv) follow a multi-disciplinary approach; (v) offer a high level of expertise and have the capacity to produce good practice guidelines and to implement outcome measures and quality control; (vi) make a contribution to research; (vii) organise teaching and training activities; and (viii) collaborate closely with other centres of expertise and networks at national and international level.

Implementation by the Agency, First semester of 2016.

Topic conditions and documents

Please read carefully all provisions below before the preparation of your application. 

1. List of countries and applicable rules for funding: Described in section 5 of the Call document.


2. Eligibility and admissibility conditions: Described in sections 6 and 7 of the Call document.


3. Evaluation

3.1 Evaluation criteria and procedure, scoring and threshold: Described in sections 7 and 8 of the Call document.

3.2 For submission and evaluation process, see Guide for applicants – project grants

ERN Assessment Manual for Applicants: Description and Procedures

ERN Assessment Manual for Applicants: Technical Toolbox for Applicants

ERN Assessment Manual for Applicants: Operational Criteria for the Assessment of Networks

ERN Assessment Manual for Applicants: Operational Criteria for the Assessment of Healthcare Providers

i. Each healthcare provider applicant, must fill in the following documents:
a) Application form for Health Care Provider;
b) Self-Assessment for Health Care Provider;
c) Endorsement Letter by the Applicant’s member state.

ii. Each Health Care Provider applicant, will sign the Application Form and Self-Assessment;

iii. Each healthcare provider Lead must scan the following 3 documents in one PDF file and send this one PDF file, by email to their Network Coordinator:
a) Application form for Health Care Provider;
b) Self-Assessment for Health Care Provider;
c) Endorsement Letter by the Applicant’s member state.

Important Note (1): Please scan those 3 documents in ONE PDF file. Each Health Care Provider is responsible to ensure, those 3 documents are scanned in ONE PDF file, before sending to the Network Coordinator.

Important Note (2): Please ensure that the total size of your scanned file does not exceed 10 MB.

Important Note (3): Please ensure that you use 150 pdi setting in your scanner during the scanning. This will ensure that the size of your file is kept at minimum. Alternatively, you can use “low” or “medium” or “grey scale”, “black & white” settings in your scanner (this varies deepening on scanner trype being used), which will ensure the size of your file stays at minimum resolution, while content is still clear and readable.

iv. For easy reference in this document, this ONE PDF file, will be referred to as “HCP PDF Application”;

v. Each Network Coordinator will receive only ONE “HCP PDF Application” file from each Health Care Provider and will give it a name;

vi. Network Coordinator to follow the following Naming protocol for each “HCP PDF Application”:
Name of Network_Name of HCP (example: Rare neurological brain disorder_Milano Nureology Clinque)

vii. Each Network Coordinator will upload to the Participants Portal, the “HCP PDF Application”.

viii. Each Network Coordinator to double check that the total size of the “HCP PDF Application” does not exceed 10MB.


4. Proposal page limits and layout: Please refer to Parts B1 and B2 of the standard proposal template.

5. Indicative timetable for evaluation and grant agreement: Described in section 4 of the Call document.

6. Provisions, proposal templates and evaluation forms:

Project (HP-PJ):
All Standard proposal templates, both for ERN and FPA, are available after entering the submssion tool below - please click the Button " DOWNLOAD PART B TEMPLATES"  on the left-hand section of the screen.
Model Grant Agreement

7. Additional provisions:
Please perform a financial viability self-check, using the PP tool of the financial viability self-check.

8. Additional documents:
Health Programme Decision
Annual work plan
EU Financial regulation


Submission Service

No submission system is open for this topic.

Get support

Please use as first and major reference the Chafea Guide for applicants for project proposals.

Contact CHAFEA Health Programme helpdesk for further assistance related to the Programme, the topics, call and the content of proposals at

Participant Portal FAQ – Submission of proposals.

IT Helpdesk – contact the IT helpdesk for questions such as forgotten passwords, access rights and roles, technical aspects of submission of proposals, etc.

H2020 Online Manual - Please use the manual with caution and only for the Participant Portal tools guidance, i.e. Submission service and Beneficiary register, because it is H2020 specific and does not cover the 3rd Health Programme rules. Some aspects of the 3rd Health Programme are different to the provisions of the H2020 programmes.