Important information regarding amendments Requesting the electronic-only submission and signature for C Forms.

Following the New Financial Regulations introduces January 1 2013:

Consortia working on projects which were on-going on January 1 2013, may, by means of an amendment, request to use the electronic signature method.
Click here for complete details.

 Process Overview

Table of Contents:

FP7 periodic report

 

 

All projects for which the Grant Agreement was signed after January 1 2013, must submit costs using an electronic signature. Paper C forms are no longer required.

Additionally, projects which were on-going  on January 1 2013 may, by means of an amendment, request to use the electronic signature method also.

New Role FSign

In order to ensure the legality of the electronic only signature method, a new role is required, the Financial Statement's Authorized Signatory (FSign). The FSign role must be assigned to one or more persons by the LEAR of the participant.

 

The FSign is then assigned  to a project by the coordinating Contact (COCO). These actions are performed in the Participant Portal.

Rights of the Roles

Acronyms:

FSIGN: Financial Statement's Authorized Signatory  

PACO:  Participant contact.

COCO:  Coordinating participant contact

The FSign:

The COCO:

The PACO:

Projects signed after January 1 2013

  1. The PACO enters costs in the C form and saves. He is prompted to notify his FSign and request e-signature.
  2. PACO clicks Yes.
  3. Participant FSign finalises participant C form.
  4. The COCO checks the participant C form. If it has errors, he can unfinalise and request changes from the PACO. Then steps 1-3 take place again.
  5. When the COCO is happy with participant C forms, he enters coordinating company costs and saves. He is prompted to notify his FSign and request e-signature.
  6. Coordinating company FSign finalises C form.
  7. COCO submits costs.

(info)Note: An email was sent to coordinators in December 2012, informing them about the new financial regulations. A copy of that email is available here. The email has three attachments as follows: