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Important information regarding amendments Requesting the electronic-only submission and signature for C Forms.

Following the New Financial Regulations introduces January 1 2013:

Consortia working on projects which were on-going on January 1 2013, may, by means of an amendment, request to use the electronic signature method.
Click here for complete details.

 Process Overview

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FP7 periodic report

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Additionally, projects which were on-going  on January 1 2013 may, by means of an amendment, request to use the electronic signature method also.

New Role FSign

In order to ensure the legality of the electronic only signature method, a new role is required, the Financial Statement's Authorized Signatory (FSign). The FSign role must be assigned to one or more persons by the LEAR of the participant.

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The FSign is then assigned  to a project by the coordinating Contact (COCO). These actions are performed in the Participant Portal.

Rights of the Roles

Acronyms:

FSIGN: Financial Statement's Authorized Signatory  

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COCO:  Coordinating participant contact

The FSign:

  • can finalise and unfinalise costs
  • cannot modify costs
  • cannot submit C forms

The COCO:

  • Can enter costs in the C form
  • Can save costs in the C form and request finalisation from the FSign
  • Cannot finalise a C form
  • Can unfinalise a C form
  • Can submit C form to the Commission after it has been finalised by the FSign

The PACO:

  • Can enter costs in the C form
  • Can save costs in the C form
  • Cannot finalise a C form
  • Cannot unfinalise a C form

Projects signed after January 1 2013

  1. The PACO enters costs in the C form and saves. He is prompted to notify his FSign and request e-signature.
  2. PACO clicks Yes.
  3. Participant FSign finalises participant C form.
  4. The COCO checks the participant C form. If it has errors, he can unfinalise and request changes from the PACO. Then steps 1-3 take place again.
  5. When the COCO is happy with participant C forms, he enters coordinating company costs and saves. He is prompted to notify his FSign and request e-signature.
  6. Coordinating company FSign finalises C form.
  7. COCO submits costs.

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