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Table of Contents:
FP7 periodic report

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The submission of a periodic report is covered by Articles, II.4, II.5 and II.6 of the grant agreement.

Note
title*Note:*

There is a technical limitation in NEF which does not allow the application to keep an amendment session and a cost claim session open simultaneously. In order to support such a feature, major architectural changes would be required. The solution will be provided by the new IT system currently under development.

In the meantime if you are confronted with such a situation, the Commission Services will find a solution for you.

Should you need an amendment, in order to avoid getting into this situation:

  1. React quickly - send the amendment request to your project officer as soon as it is required.
  2. Once the NEF amendment session has been opened, complete the necessary information as quickly as possible.
  3. In principle, all data should be ready by the time the request is submitted to the Commission.

In the particular case that an amendment should be needed within the 60 days window for submission of the reporting period, you may also contact the Commission Services and we will freeze the Form C session to allow a quick submission of the amendment request, and the resumption the Form C session immediately afterwards.

Remember also that amendments do not always require the support of NEF.

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All beneficiaries are required to:

The payment web tool (NEF) has been set-up to facilitate this interface. More precisely, it is built to:

  • Avoid clerical errors.
  • Guide the coordinator and the beneficiaries through the process.
  • Record all interactions between the Commission and the consortium.
  • Reduce the need for paper flow to a minimum.

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At the end of each period, the consortium coordinator must provide the Commission with a periodic report detailing amongst other things, the costs for each participant. These are entered in what is called the Form C.

The Commission provides IT tools to make it easier for the participants to upload their costs and for the coordinator to submit them. The IT tool you need to use for uploading your costs will depend upon the Directorate General or the Agency with which you are collaborating.

If you are part of a consortium collaborating with DG CONNECT, DG MOVE or DG ENER, you will use the NEF application to upload your costs.The complete process is described here.

If you are part of a consortium collaborating with DG RTD or the Research Executive Agency (REA), you will use the FORCE application to upload your costs.The complete process is described here.