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This section provides an overview of the Legal Forms available in NEF: this information is usually read-only, and comes from information provided at an earlier stage of NEF usage.

Table of content:

Legal Forms Overview

The information in the legal forms is used to generate the GPF (Grant Preparation Form) during negotiation, and Form C documents during the management of Periodic Reports. It is also useful while processing amendments for you to check that this information is not outdated.

There are 3 links in NEF which refer to legal information:

Form

Location

Description and Usage

LFV

Main page

For Legal and Financial Viability; this link summarizes which documents a partner has to provide for your legal and financial validation.

Legal Data

Partner menu

Displays the name, VAT, etc... of a participant as known by Commission services.

Organization Status

Partner menu

Displays the nature of the organization and the cost model which has been chosen by the participant as known by Commission services.

General Behaviour

Basically, these links display information coming from the legal validation process of the participant, and are therefore read-only in NEF. For more information about the process, please refer to the documentation provided in the Participant Portal.

A summary of the possible situations and actions to be taken is provided below:

State

Information displayed

New partner, No PIC

The information displayed is information provided in the evaluation system EPSS.

New partner, with a not validated PIC

The information displayed is information provided in the Participant Portal when the PIC has been requested.

Partner with a valid PIC

The information displayed is information validated by the Commission services

Partner with a valid PIC, for which LEAR has requested a change

The information displayed is information validated by the Commission services; changes are reflected only after they have been validated.


The validation process itself is directly trackable from the participant portal, but basically transitions between not validated and validated information is implemented by a centralized validation team (acronym CVT) for the whole Commission, for both FP7 and CIP Framework Programs. Please consult the Participant Portal FAQ to know how to contact or troubleshoot a situation related to legal or financial validation.

Management of partners without PIC in NEF for DG CONNECT (former DG INFSO)

DG CONNECT (former DG INFSO) kindly requests that all partners without a PIC registered in NEF provide *their respective *Project Officers with a PIC. Practically it means:

  • You know you already have a PIC : please provide *your Project Officer *with it.
  • You do not have a PIC, request one through the Participant Portal, then provide your Project Officer, with it, even if it is not validated yet.

Your project officer will register this PIC in NEF for you.

The rationale behind this is to avoid useless validation requests sent to the validation team of the Commission. Your participation will not be validated if you do not start this process.

LEAR appointment process

A new partner has to request the appointment of a LEAR as soon as possible, and has to be very careful about the information provided during the initial registration of the organization. In fact, the information can not be modified after registration of the organization before the LEAR has been appointed. Since the LEAR appointment process is a formal process which can take time, the information provided will simply not be modifiable which can be annoying during negotiation or amendments.

Please pay specific attention to the definition of (warning) Cost Models and your (warning) Organization Status which has an impact on the budget you are going to prepare.

 

The LFV Link displays a report which summarizes the participants' status of validation and provides you with instructions on how to provide documents to the Commission. The report is explained below.

Please make sure that the status displayed in the report does not reflect the action you may have done (ie. provided documents) but their output. Your organization will be required to provide legal documents in the report until these documents are validated by Commission services. The PICs of the participants are listed in the main screen of the system.

Instructions provided to send documents

Please read the instructions provided in this report to send documents since these instructions may vary depending on the Directorate General the project depends on.

Please take note that for performance reasons the partner list of this report is refreshed every 6 hours. Therefore a new partner will not be available straight in the list of partners.

 

Legal Data and Organization Status

Legal Data Form

Basically this form is fully read-only except for the field short name. This is the location where you can set the short name of the organization for the project.
You will also find in this form information about the LEAR of the participant; this information is displayed in NEF to make it easier to find out LEAR' information that can be hard to identify in big organization.
Finally, you will find in this screen your organization's validation status.

Organization Status Form

This form is entirely read-only and represents the basic information used to compute the funding you are entitled to for research activities and the method you are going to use to compute your costs through the Cost Model you have chosen.

The rules and relevant documents are explained in the official documents available on Cordis, but the most important rules are:

Regulation 1906/2006
Article 33

Upper funding limits

  1. For research and technological development activities, the Community financial contribution may reach a maximum of 50% of the total eligible costs.
    However, in the case of non-profit public bodies, secondary and higher education establishments, research organisations and SMEs, it may reach a maximum of 75% of the total eligible costs.
    For security-related research and technological development activities, it may reach a maximum of 75% in the case of the development of capabilities in domains with very limited market size and a risk of 'market failure' and for accelerated equipment development in response to new threats

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