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Page: 1. Navigating the Costs Window in NEF
This page explains what coordinators and beneficiaries must do to navigate the costs window in NEF. Table of Contents: FP7 periodic report Topic Navigating the Costs Window in NEF Audience Coordinators, Beneficiaries   Background Coordinators and benefici
Page: 1. NEF - Annex 1 - Concept
Business Negotiation Topic Annex I management in NEF: basic concepts Audience All coordinators and partners involved in negotiations for who the Annex I management is enabled. Basic concept NEF, the IT tool which sustains the management of negotiation for
Page: 1. Security
Table of Contents: FP7 periodic report The web tool for the submission of Cost Claims for FP7 Grants (ie the NEF Cost Claim session) has been developed in order to facilicate and expedite the process of submission and verification of the related informati
Page: 2. Declaring Costs, Uploading a CFS and Uploading a Periodic Report in NEF
This page explains what  Coordinators and beneficiaries must do to enter their costs and upload a CFS through the Participant Portal, and what Coordinators must do to upload a periodic report through the Participant Portal. Table of Contents: FP7 periodic
Page: 2. NEF - Annex 1 - NEF overview
Business Negotiation Topic Overview of Annex I management in NEF Audience Coordinators and partners involved in negotiations, for whom Annex I management is enabled The explanation below gives an overview of Annex I management in NEF. Basically you will b
Page: 2. Periodic Report Roles and Duties
Table of Contents: FP7 periodic report Name Role description Coordinator The coordinator is the contact point between the consortium and the Commission. The coordinator has the following roles: Review of Financial Statement of other partners The coordinat
Page: 3. Important Rules to Remember
Table of Contents: FP7 periodic report Rules Description Payment Time Payment Clock According to Article II.5 of the contract, the  grant agreement must be processed according to strict time limits. If the Commission fails to execute the payment within 90
Page: 3. NEF - Negotiations - Annex 1
Page: 3. Submitting a Cost Claim in NEF
This page explains what Coordinators must do to submit a cost claim in NEF. Table of Contents: FP7 periodic report Topic Submitting a Cost Claim in NEF Audience Coordinators   Background Each beneficiary must declare their costs and save their cost claim.
Page: 4. Managing an Adjustment in NEF
This page explains what  a beneficiary must do to manage an adjustment. Table of Contents: FP7 periodic report Topic Managing an Adjustment Audience Coordinators, Beneficiaries   Background If a beneficiary has made errors in the Form C in a previous peri
Page: 4. NEF - Negotiations
Page: 4. NEF Periodic Reporting Task Guide
Table of Contents: FP7 periodic report   Coordinators and beneficiaries must perform certain tasks during an FP7 Project. The task pages below describe each task in detail and provide a video on how to perform the task.
Page: 4. Participant Data Management System (PDM)
Table of Contents: FP7 periodic reportThe Participant Data Management (PDM) system is the unique registry system of all legal and financial data of beneficiaries of the FP7 and ICT/PSP (CIP) programmes. It is coupled with the Unique Registration Facility
Page: 5. Maximum Community Contribution
Table of Contents: FP7 periodic reportThe maximum rate of Community financial contribution depends on the funding scheme and the type of activities and is detailed in the table below. Note that these are automatically set in the NEF and FORCE applications
Page: 6. Periodic Reporting for Participants Collaborating with DG CONNECT, DG ENER, DG MOVE
Table of Contents:FP7 periodic report Submission of Form Cs Submission of costs is still handled two ways for FP7: Electronic-only signature of the C forms, which does not require the submission of of the paper Form Cs, signed by the participants. This is
Page: 6. Periodic Reporting for Participants Collaborating with DG RTD and REA (Research Executive Agency)
Table of Contents:FP7 periodic report A Brief Introduction to Force This is a brief introduction to the FORCE application. The complete FORCE user manual is available here. FORCE is the application used by project consortia collaborating with DG RTD and t

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Page: All NEF Forms
As with all documentation related to NEF Forms, this documentation does not explain the rules implemented in NEF (computation of costs, contribution, funding rules, etc...). To get this information, please refer to the documentation related to the respect
Page: Annex I
 See Description of Work (DoW)

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Page: Beneficiary
Beneficiaries are all legal entities benefiting from the grant. They endeavour to collaborate within a consortium to achieve the goals of the project. They sign an accession form with the coordinator. They do not normally communicate directly with the Com

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Page: Certificate of Financial Statement (CFS)
Certificates of Financial Statement (CFS) are forms completed by an external auditor selected by the beneficiary. They contain a number of questions (controls) which the auditor must answer (check) to verify the beneficiary accounting and control system o
Page: Certificates on the Methodology
Introduction Experience with past framework programmes has shown that the main areas for error in the costs claimed by beneficiaries relate to the personnel costs and indirect costs, often calculated according to a methodology which does not conform to th
Page: Consortium
UNDER CONSTRUCTION
Page: Coordinator
The coordinator is a beneficiary in his own right, but with additional duties. In short the coordinator is the contact point between the consortium and the Commission. The coordinator received payments from the Commission and distributes them to the benef

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Page: Description of Work (DoW)
The Description of Work is: Used to prepare the Grant Agreement signature Will then be the Annex I to this Grant Agreement It contains the details of the implementation of the project with regard to the work packages, deliverables, milestones, resources a
Page: DG CNECT Framework Programme Documentation for Participants
Page: DG CONNECT Framework Programme Documentation for Participants
Welcome to DG CONNECT (former DG INFSO) Framework Programme Documentation for Participants. The purpose of this page is to provide in a single location, information on how  Participants and Coordinators can perform day-to-day operations. As of 14/12/2012

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Page: Electronic Only Submission - FAQs for Coordinators
Frequently asked questions 1.Do we keep signed versions in our files ? Even if no signed paper versions of Forms C have to be sent to the Commission, do we have to keep signed versions in our files within our organisation? From the Commission side, there

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Page: FAQ's for Beneficiaries
This page includes questions related to electronic submission and NEF.  Below you will also find a link to What's New, which includes NEF's latest releases and changes you should be aware of that can affect how you do your day to day job.   NEF FAQ's Elec
Page: Financial Statements (Form Cs)
Financial Statements also called "Forms Cs" are the forms with which each beneficiary reports his costs. Form Cs are part of the WEB payment tool. The forms are adapted to take into account information such as the Indirect Cost Model (ICM) adopted by the
Page: FP7 Periodic Report
  Table of Contents:FP7 periodic report   At the end of each period, the consortium coordinator must provide the Commission with a periodic report detailing amongst other things, the costs for each participant. These are entered in what is called the Form
Home page: FP7- CIP Documentation for Participants
   All projects for which the Grant Agreement was signed after January 1 2013, must submit costs using an electronic signature. Paper C forms are no longer required. Click here for complete details.  Projects which were on-going on January 1 2013 may, by
Page: Funding Scheme
There are three possible types of funding scheme for a project, as follows: Network of Excellence (NoE) Collaborative Project (CP) Coordination and Support Action (CSA)    A project can have one or more funding scheme types. The elegible costs and maximum

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Page: Glossary
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Page: Grant Preparation Form (GPF)
The Grant Preparation Form of GPF is a mandatory document which is used before the signature of the Grant Agreement by European Commission.   Quoted from Negotiations Guidance Notes (version 2009-01-27): The Grant Agreement Preparation Forms (GPFs) are ne

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Page: How to Create a NEF Amendment to Use Electronic-only Signature for C Forms
Important information regarding amendments Requesting the electronic-only submission and signature for C Forms. Following the New Financial Regulations introduces January 1 2013: All projects for which the Grant Agreement was signed after January 1 2013,

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Page: Identity and Access Management (January 1, 2013)
The purpose of this page is to describe the Identity and Access Management (IAM) hierarchy. Introduction The Participant Portal allows each user to have access to a personalised space, based on 3 main elements: Each user is supposed to have a unique ECAS
Page: Indirect Cost Model (ICM)
Indirect costs are defined in Article II.15.2 of the grant agreement. Indirect costs are all those eligible costs which cannot be identified by the beneficiary as being directly attributed to the project but which can be identified and justified by its ac

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Page: Legal and Financial Validation
This page explains what how and why a Beneficiary is validated legally and financially by Validation Services.   Workflow This image shows the workflow for Legal and Financial Validation. Click the image to see a larger version.   Overview LFV is carried
Page: Legal Entity Appointed Representative (LEAR)
The Legal Entitity Appointed Representative (LEAR) is a person working in an organisation who has the right to modify the legal and financial information stored in PDM, about this organisation. The legal information comprises: the legal name, address of t

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Page: NEF
Page: NEF Access Troubleshooting
This page had been replaced by the NEF Frequently Asked Questions page.
Page: NEF Amendments
Important information regarding amendments Requesting the electronic-only submission and signature for C Forms. Following the New Financial Regulations introduces January 1 2013: Consortia working on projects which were on-going on January 1 2013, may, by
Page: NEF Archive
Welcome to NEF Archive! The purpose of this page is to direct you to older versions of NEF. See the table below: Version Date NEF version 1.25 May 5, 2011
Page: NEF Budget Forms
This section provides an overview of the Budget Forms available in NEF. These forms implement all controls required to help you send a budget that is compliant with your Grant Agreement.. Table of content: Budget Forms Budget forms are the forms where you
Page: NEF Description of Work Forms
This section provides an overview of the management of the Description of Work in NEF. The Description of Work corresponds to the Annex I of the Grant Agreement for both FP7 and CIP framework grant agreements.   Part Procedure Part A Will be copied from o
Page: NEF Documentation
Introduction NEF is a module used in the Research Participant Portal which allows FP7/CIP research projects' candidates or beneficiaries to enter data required by the European Commission/Agencies in the context of the 7th Framework Programme (FP7) and the
Page: NEF FAQ's & What's New
This page contains Frequently Asked Question raised by end-users to the Helpdesks; this FAQ is also maintained in the Participant Portal. The What's New page will be continually updated following the latest release of NEF. To have access to this page and 
Page: NEF Legal Forms
This section provides an overview of the Legal Forms available in NEF: this information is usually read-only, and comes from information provided at an earlier stage of NEF usage. Table of content: Legal Forms Overview The information in the legal forms i
Page: NEF Negotiations
NEF Transactions - Negotiations This section describes the specifications in NEF regarding Negotiations. Below a summary can be found regarding the purpose of a NEF Negotiation session and its specifications. Table of contents: Purpose of NEF in Negotiati
Page: NEF Periodic Report
NEF Transactions - Periodic Reporting This section describes the specifications in NEF regarding Periodic Reports. Below a summary can be found regarding the purpose of a Periodic Report and its specifications Table of contents: Purpose of NEF in Periodic
Page: NEF Periodic Report Forms
Please refer to FP7 Periodic Report
Page: NEF Sessions
Model of Interaction between a Consortium and the Commission This section describes the model of interaction that NEF implements between the European Commission and a consortium. It explains that an exchange between the Commission and a consortium is call
Page: NEF Users
NEF Users - Roles and Duties This section describes NEF users and the groups that have an influence on NEF, outside or inside the European Commission. It gives an overview of their roles and duties. The text in blue indicates the most important duties of
Page: NEF Version 1.25
Welcome to What's New! The purpose of this page is to describe changes implemented in the latest version of the NEF system which affect participants. NEF Version 1.25.0 Date May 5, 2011 Version NEF version 1.25.0 Release Note Click here Audience NEF users
Page: NEF Version 1.26
Welcome to What's New! The purpose of this page is to describe changes implemented in the latest version of the NEF system which affect participants. NEF Version 1.26 Date October 31, 2011 Version NEF version 1.26 Main Topic New method for encoding the 'U

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Page: Participant
Participants are all legal entities which either benefit from the grant agreement (beneficiaries) or that have launched an initiative to benefit from a grant agreement (ie. participating to evaluation, negotiation, etc.).   Each participant is supposed to
Page: Participant Portal (PP)
The Participant Portal (PP) is the web portal that will channel all communications between project beneficiaries, experts and the Commission. Every project beneficiary or expert will be able to connect to the PP and access his/her project spaces, reviews,
Page: Payment Clock
According to Article II.5 of the contract, the grant agreement is managed against the clock. If the Commission fails to execute payment within 90 calendar days, late interest will be automatically paid to the consortium. The Payment Clock is the mechanism
Page: Period
The project total duration is divided in periods. Project periods are defined in Article 4 of the grant agreement. They are normally - but not necessarily - of 12 months. Also they are normally - but not necessarily - equal. They are the basis of the cons
Page: Periodic Report
Periodic Reports should be submitted by the coordinator to the Commission within 60 days of the end of each period. The Periodic Reports contain: a publishable summary of the progress of the work towards the objectives of the project, including achievemen
Page: Process Overview for Projects Using Electronic-only Signature for C Forms
Important information regarding amendments Requesting the electronic-only submission and signature for C Forms. Following the New Financial Regulations introduces January 1 2013: Consortia working on projects which were on-going on January 1 2013, may, by
Page: Process Overview for Projects Using Paper-based Signature for C Forms
  Process Overview Table of Contents: FP7 periodic report process.JPG   The following table describes the periodic report process in detail: Step Process step by step 1. At the end of the project period, the coordinator receives an email from the Project
Page: Project management and resources report
For project Management: Please use this section to summarise management of the consortium activities during the period. Management tasks are indicated in Articles II.2.3 and Article II.16.5 of the Grant Agreement. Amongst others, this section should inclu
Page: Project Officer (PO)
The Project Officer or PO is the main contact point between the consortium and the Commission.  The PO might be assisted by other staff. The PO normally follows a project from beginning to end. He/she is a key element in all decision processes affecting t
Page: Project progress report
For the project objectives: The report should provide an overview of the project objectives for the reporting period in question, as included in Annex I of the Grant Agreement. These objectives are required so that this report is a stand-alone document. P
Page: Publishable summary report
This report should be of suitable quality to enable direct publication by the Commission. Please ensure that it is set out and formatted so that it can be printed as a stand-alone paper document not exceeding four pages. It shall also reflect the web site

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Page: Submit
The coordinator is sole responsible to submit the periodic reports. The "Submit" is only accessible for the coordinator in the WEB tool. Before submitting the periodic report, the coordinator should review the report and ensure it is complete and accurate

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Page: Table Use of Resources
USE OF RESOURCES This template is only mandatory for projects using actual cost re-imbursement.  The tables below are given for reference and explanations.  A spreadsheet version of the tables will be provided, which should be filled and uploaded. Table O
Page: Technical Annex
  See Description of Work (DoW)

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Page: Unique Registration Facility (URF)
The Unique Registration Facility (URF) is an application hosted by the Participant portal through which a participant can register for a Particpant Identification Code (PIC)

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Page: Validation Service (VS)
Validation Service(VS) is the team who is respnsible for FP7 and CIP for the legal validation of legal entities involved in these Framework Programs. The entry to the Central Validation Team is the Participant Portal where all request for validation have

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Page: What's New
        All projects for which the Grant Agreement was signed after January 1 2013, must submit costs using an electronic signature. Paper C forms are no longer required. How to Create a NEF Amendment to Use Electronic-only Signature for C Forms  Projects
Page: What's New in NEF
Welcome to What's New in NEF! The purpose of this page is to direct you to the latest release page for the NEF Application. See the table below: Latest release NEF version 1.26 Older Versions NEF Archive

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