If you are about to start managing a Marie Skłodowska-Curie Actions project, there are certain activities you must undertake as part of your grant agreement. Following the steps below will assist you in your work and help you deliver great results.
Adequate, up-to-date records of your project should be kept. This shows the EU that the project is being properly rolled out, and proves that funding is being spent in accordance with the rules.
Reports and payments
You must submit technical and financial reports – including requests for payments. Specifically, these include:
- periodic reports within 60 days of the end of each project reporting period; and
- a final report within 60 days of the end of the last reporting period. This should include a summary for publication.
Deliverables are produced throughout the project’s lifetime and can include:
- special reports;
- technical brochures;
- lists of extra information;
- software milestones; and
- any other output that adds to the project’s body of work.
Dissemination and exploitation of results
Good dissemination plans make it easier for new knowledge to reach its audience. They also show taxpayers that their money is being well spent.
Dissemination activities feed into exploitation, which is about using the scientific results in the commercial, industrial and policy-making worlds.
Try to take account of some of the following issues when developing your dissemination and exploitation strategies:
- Link your project to the policy context in the call for proposals;
- Involve potential end-users and stakeholders in your proposal;
- Say how you expect the results of your project to be applied;
- Show you understand the barriers to any application of your results.
Communicating your project
Project partners will also be expected to promote the project and its results to the media and the general public. Communication activities must be part of any project proposal.
A comprehensive communication plan should therefore define clear objectives adapted to a range of target audiences.
Acknowledgement of EU funding
All communication and dissemination activities – as well as any equipment and infrastructure (such as a new building) – must display references to EU funding and carry the EU emblem, for example, on a piece of equipment or on any promotional material of your training network. Whatever you choose, display prominently so people can see how the EU has helped make it happen!
Checks, audits, reviews and investigations
The EU might carry out a number of checks, audits and reviews, both during the project and after it is completed.
It may, therefore:
- check the project is being properly run and in compliance with the grant agreement. That could mean checking documentation, assessing whether work plans are being followed, and searching for double-funding and even plagiarism.
- carry out reviews into project management, including assessing deliverables and reports.
- conduct investigations in case fraud is suspected.
- launch audits of your MSCA project during its lifetime or up to two years after the final payment.
For detailed information on these issues, please consult the Horizon 2020 Participant Portal where you will find the Annotated Model Grant Agreement, the Grant Management Manual and the Guide on Communication Aspects, as well as all FAQs.