Publicarea cererilor de oferte - DG REGIO

Pe acest site veţi găsi toate documentele de ofertare pentru cererile de oferte prin procedură deschisă emise de Direcţia Generală Politica Regională.

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Informaţiile privind toate cererile de oferte sunt disponibile în cele 24 de limbi oficiale ale UE pe site-ul TED (Tenders Electronic Daily).

Lista cererilor de oferte

Promovarea platformei INNOV-AL UE-CELAC pentru politicile descentralizate privind inovarea din țările CELAC – Brazilia

Official Journal of the European Union: 2017/S 053-097330 ( 10/09/2017 )

Contract Notice PDF File en

Invitation PDF File en

Specifications PDF File en

Draft contract PDF File en

Declaration of honour DOC File en

Question No 1

Concerning the part for “(…) experience in project of a similar size”, we understand that one project with the mentioned characteristics is enough to fulfill the criteria, could you please confirm our understanding?

Further, could you please clarify the minimum number of countries that the project has to cover in order to comply with the part on “(…) and coverage (geographical scope at least half of the one subject to this call for tender)” ? 

Answer

One project with the mentioned characteristics would be enough to fulfill the criteria.

As the project covers three Brazilian States, the sentence "geographical scope at least half of the one subject to this call for tender" should be understood as at least one Brazilian State.

Information and Forms for Experts

No 2016.CE.160.AT.107 Promovarea platformei INNOV-AL UE-CELAC pentru politicile descentralizate privind inovarea din țările CELAC

Official Journal of the European Union: 2017/S 053-097330 ( 15/05/2017 )

Contract Notice PDF File en

Corrigendum ( 07/06/2017 ) - Specifications PDF File en

Invitation PDF File en

Specifications PDF File en

Draft contract PDF File en

Declaration of honour DOC File en

Question No 1

In page 14 of the tender specifications it states that:  

"The Contractor will be responsible for all practical aspects of organising the working meetings and study visits:

[…]

  • registration of participants and organisation of their travel and subsistence expenses (from Latin America to Europe, from Europe to Latin America, from the different Latin American countries to the Latin American country hosting the event as well as for Latin American participants coming eventually from different locations in the same country);
  • organisation of the travel and subsistence expenses of the lecturers and European experts."

Does it mean that the contractor must assume and pay all the travel and subsistence expenses of the minimum number of participants stated in the Specifications of all the training sessions, study visits, workshops and closing conferences to be performed in the project , under the maximum total amount of 530.000 €?

Answer

Yes, the maximum volume of the contract is 530.000 euro. This amount is the maximum amount intended to cover all expenses as no costs will be reimbursed separately. 


Question No 2

En relación al concurso 2016CE160AT107, cuando piden 5 proyectos de 250.000€ en los últimos 3 años, si el proyecto empieza con anterioridad a los 3 años pero finaliza dentro de los 3 últimos años, es decir en 2014, se puede considera correcto? Por otro lado si las facturas de un proyecto que ha finalizado en 2014 se emiten en 2015, se puede también considerar como correcto?

Answer

The project must have been delivered in the last 3 years regardless of its starting date. The above mentioned time frame also includes the related billing of the project.


Question No 3

Hemos de presentar una propuesta técnica. La duda que tenemos es: ¿Cuál es el índice de temáticas que hemos de incluir en tal propuesta? ¿Dónde podríamos encontrar esta información?

Answer

There is no specific template to follow regarding the technical proposal.
No hay un modelo específico a seguir para la propuesta técnica.


Question No 4

Un incremento del número de actividades señaladas en la Tarea 3 (número de entrevistas, sesiones de capacitación,…), por encima del mínimo establecido, ¿puede mejorar la puntuación de la propuesta metodológica?

Answer

Al preparar sus propuestas, los candidatos deben incluir en la oferta lo que se indica en los documentos de contratación como requisitos mínimos a fin de poder considerar la oferta en conformidad con las especificaciones técnicas.

Los criterios de adjudicación están especificados en el punto 4.3 de las especificaciones de la licitación, incluyendo un concepto apropiado de programa de intercambio de conocimiento, con una combinación relevante de reuniones de trabajo, actividades de formación y visitas de estudio. Las ofertas deben ser evaluadas (y los puntos adjudicados por su aspecto cualitativo) sobre la base de los criterios de adjudicación comunicados en las especificaciones de la licitación.

In preparing their proposals candidates should include in their tender what is indicated in the procurement documents as minimum requirement in order to consider the tender compliant with the technical specifications.
Award criteria are specified under point 4.3 of the tender specifications, including proposal for an appropriate programme knowledge exchange concept, with a relevant mix of working meetings, training activities and study visits. The tenders shall be evaluated (and awarded points for their quality aspect) on the basis of the award criteria announced in the tender specifications.


Question No 5

En la Tarea 5, se señala la necesidad de incorporar, en la web, “e-learning, webinars,…”. ¿esto significa la necesidad de detallar nuevas actividades de capacitación no incluidas en la Tarea 3.1?

Answer

En la tarea 3, diferentes actividades de desarrollo de capacidades son requeridas, como sesiones de formación (tarea 3.1) y la plataforma on-line (tarea 3.5).
Under Task 3, different capacity building activities are requested as training sessions (task 3.1) and the on-line platform (task 3.5).


Question No 6

¿Cuántas son exactamente el número de visitas programadas a Europa en la Tarea 3?
En la página 9 se señala que cuatro visitas y en la página 11 parece que señala dos visitas.
¿Podría concretarnos?

Answer

El número correcto de visitas es 2 como se indica en la página 11 (dos visitas de estudio).
The correct number of visits is 2 as indicated on page 11 (two study visits).


Question No 7

Having in mind that there will be 2 envelopes (Technical and Financial) and the structure defined in 1.6 (Tender Specifications) of 5 parts, in which envelope will be included A, B and C parts?

Answer

Parts A, B and C can be in the same envelope as the technical offer.


Question No 8

The Inner Envelope
Inside the inner envelope, 2 envelopes with “Technical and Financial” indications.
I mean that, added to these ones, there is another one with the postal address, isn’t it?

 Answer

Yes, there is one envelope with the postal address.
This envelope must contain one inner envelope. This inner envelope should be marked as follows: "CALL FOR TENDERS 2016CE160AT107 – NOT TO BE OPENED BY THE INTERNAL MAIL DEPARTMENT".
The inner envelope must contain two closed envelopes, one containing the technical tender (and parts A, B and C) and the other the financial tender.


Question No 9

Hay algún modelo para la propuesta económica?
El precio se debe indicar sin IVA y ponerlo en otra línea separado?  El porcentaje de IVA a considerar es el 21%?

Answer

No hay un modelo específico a seguir para la propuesta económica. El precio debe ser IVA no incluido. Puede poner el IVA por separado.
En virtud de lo dispuesto en los artículos 3 y 4 del Protocolo sobre los privilegios e inmunidades de la Unión Europea, la Comisión está exenta de cualquier impuesto o gravamen, y en particular del impuesto sobre el valor añadido.
There is no specific template to follow regarding the financial proposal. The price must be VAT excluded. You can mention the VAT separately.
In accordance with Articles 3 and 4 of the Protocol on the Privileges and Immunities of the European Union, the Commission is exempt from all taxes and dues, including value added tax.


Question No 10

En relación a la petición de 5 proyectos de 250.000 euros en los últimos 3 años, ¿podrían concretarnos un poco mejor de cuándo a cuándo? Es decir, de la misma manera que dichos proyectos hayan podido empezarse antes del período de los últimos 3 años, tal como ustedes mencionan, ¿tienen que estar ya completamente finalizados o pueden ser proyectos en curso en los que el cliente certifica que ya se ha ejecutado, de manera satisfactoria, una parte del proyecto que se correspondería con un presupuesto ejecutado mayor de 250.000€?
Para certificar estos proyectos, ¿es suficiente con entregar una carta firmada por los clientes?. En la Pregunta 2 que fue formulada en relación a este tema, se habla de la facturación de esos proyectos.. Hay que certificar también la facturación de estos proyectos?

Answer  

Como lo indicamos en la respuesta 2, los proyectos deben ser acabados en los últimos 3 años independientemente de su fecha de inicio.
Para certificar estos proyectos y la facturación, es suficiente con entregar una carta firmada por los clientes.
As mentioned in reply 2, the projects must have been delivered in the last 3 years regardless of its starting date.
It is sufficient to deliver a letter signed by the client.


Question No 11

In relation to the call for tender EU–CELAC INNOV-AL platform promotion of decentralised innovation policies in CELAC countries,  we need a clarification about the new version of the term of references.

Answer

Following question 6, we have modified the tender specifications on page 9 (point 2.3 – 2 study visits instead of 4). A new version with track changes has just been uploaded.

Information and Forms for Experts

No 2017.CE.16.BAT.025 – Belgia-Bruxelles: Externalizarea pregătirii sintezelor anuale de date privind instrumentele financiare susținute din FEDR și din Fondul de coeziune

Official Journal of the European Union: 2017/S 053-097330 ( 20/03/2017 )

Contract Notice PDF File en

Corrigendum ( 21/03/2017 ) - Contract notice: Official Journal of the European Union: 2017/S 056-103041

Invitation PDF File en

Specifications PDF File en

Draft contract PDF File en

Declaration of honour DOC File en

Question 1.

Concerning 4.2.4 - Technical and professional capacity criteria and evidence, A. Criteria relating to tenderers. In the Terms of Reference is stated that this evidence must be provided only on request. Does this mean that the project references and statements issued by clients are not necessary in the tender?

Answer

As indicated under point 4.2.1 of the tender specifications, the contracting authority shall evaluate the selection criteria on the basis of the declaration on honour. However, it reserves the right to require the evidence mentioned under point 4.2 "selection criteria" (including in point 4.2.4).

This means that the evidence does not have to be provided at this stage; it should however be available at the request of the Commission at any moment of the procurement procedure.

The text reads as follows:
The Contracting Authority will evaluate selection criteria on the basis of the declarations on honour. Nevertheless, it reserves the right to require evidence of the legal and regulatory, financial and economic and technical and professional capacity of the tenderers at any time during the procurement procedure and contract performance. In such case the tenderer must provide the requested evidence without delay. The Contracting Authority may reject the tender if the requested evidence is not provided in due time.

After contract award, the successful tenderer will be required to provide the evidence mentioned below before signature of the contract and within a deadline given by the contracting authority. This requirement applies to each member of the group in case of joint tender and to subcontractors whose capacity is necessary to fulfil the selection criteria.

A tenderer (or a member of the group in case of joint tender, or a subcontractor) is not required to submit the documentary evidence if it has already been submitted for another procurement procedure and provided the documents were issued not more than one year before the date of their request by the contracting authority and are still valid at that date. In such cases, the tenderer must declare on its honour that the documentary evidence has already been provided in a previous procurement procedure, indicate the reference of the procedure and confirm that that there has been no change in its situation.


Question 2.

Shall the contractor expect to receive all necessary documents and information provided by managing authorities listed in footnote 7 on page 9 of the specifications such as: funding agreements, information about commitments and loans provided, etc. or the data is publicly available and it’s the contractor’s role to research it?

Answer

All data necessary to perform the plausibility check mentioned in footnote 7 page 9 will be provided as input by the Contracting authority as specified in section 2.5.


Question 3.

There are no specific requirements about the pricing or template of financial offer - shall the price be for one year or for the whole period. Shall we provide information about daily and unit rates of all elements of the price?

Answer

The maximum volume of the contract is 300 000 EUR (lump sum, including fees, travel expenses and other costs) and covers totality of deliverables for the whole duration of the contract. Estimated value excluding VAT: 300 000 EUR.


Question 4.

With reference to the database of FI data year by year progressively - do you have specific requirements for the format of the database? Is it convenient for you if the database is converted into .xls or xml format. Would you prefer if you are given access to a specific software solution?

Answer

All data and graphs used in the reports should be submitted to the Commission separately and need to be provided in MS Excel format or equivalent application compatible with MS Office.


Question 5.

We have a question regarding the selection criteria and the evidence that must be provided upon request. It is stated that "The project references indicated below consist in a list of relevant services provided in the past three years, with the sums, dates and clients, public or private, accompanied by statements issued by the clients."

For some of our completed projects we have no such statements. Given that the remaining time may not allow us to obtain such statements in time, could we provide instead, when and if asked, copies of the final invoices and proof of their payment?

Answer

Please see reply to question 1.


Question 6.

We understand, as per Clause 2.9. Par. 1 of the Tender Specifications Document, that all the different deliverables shall be submitted in the English language, while French and German versions have to be provided for the Executive Summary and Abstract only. Could the Contracting Authority please clarify whether demonstrable capability in the French and/or German language is also mandatory for Clause 4.2.4: "Technical and professional capacity criteria and evidence", and whether evidence of past projects delivered in the English language only is sufficient.

Answer

In section 2.9 in sub-paragraph 3 we indicate that "All the different deliverables will be submitted in English in an easily accessible style. French and German versions have to be provided for the Executive summary and the abstract only."

The tender should demonstrate the ability to provide the requested publishable executive summary and abstract also in French and German.

In clause 4.2.4, the criterion and evidence A3 should read:

  • "- Criterion 3: The tenderer must prove capacity to draft reports in English, French and German.
  • Evidence A3: the tenderer must provide one document of at least 10 pages (report, study, etc.) in these languages that it has drafted and published or delivered to a client in the last two years. The verification will be carried out on 5 pages of the document. "

Information and Forms for Experts