This web page offers you an online electronic registration for the above mentioned event. While registering your personal data will be collected and further processed for the purposes detailed hereafter under point 2. The relevant processing operations thereof and theevent are under the responsibility of the Head of the Unit, DG REGIO.02, acting as the Controller.
As this online service collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.
The personal data collected and further processed are:
The purpose of the processing of personal data performed in the context of the event is the management/organisation of the event, including management of: lists for contacts, invitations, participants, reports, distribution of reports, feedback on reports, meeting follow-up, follow-up meetings, follow-up actions, news, publications, photographs/pictures, presentations, live webstreaming and/or audio and video recording of speakers and participants. Publication on the internet/intranet.
The processing operations on personal data linked to the organisation and management of this event is necessary for the management and functioning of the Commission, as mandated by the treaties, and more specifically articles 5, 7 and 211 - 219 of the EC Treaty.
In order to keep the network of the participants operational a contact list of participants is shared between attendees.
The report including the presence list is shared between participants and distributed to all organisations represented in the event.
As these official meetings reports are Commission documents, they fall under the scope of the Regulation (EC) 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents.
No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.
The collected personal data and all information related to the above mentioned event are stored on the servers of the DG, the operations of which abide by the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services.
Audio and videorecordings as well as information displayed on the internet/intranet might be stored on servers of external contractors abiding by the necessary security provisions.
The collected personal data and all information related to the above mentioned event is stored on a computer of the external contractor, acting as processor, who has to guarantee the data protection and confidentiality required by the Regulation (EC) 45/2001.
In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified respectively corrected or deleted, please contact the Controller by using the Contact Information below and by explicitly specifying your request.
Special attention is drawn to the consequences of a request for deletion, in which case any trace to be able to contact you will be lost.
Personal data is kept as long as follow-up actions to the event are necessary with regard to the purpose(s) of the processing of personal data as well as for the event and its related management. All personal data will generally be deleted from databases 1 year after the last action in relation to the event. Reports containing personal data will be archived according to the relevant Commission's legal framework.
In case you wish to verify which personal data is stored on your behalf by the responsible controller, have it modified, corrected, or deleted, or if you have questions regarding the organisation of the event, or concerning any information processed in the context of the event, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:
Ms Ana-Paula Laissy
Head of Unit, Information
DG: Regional and Urban Policy
Fax: +32 (0)2 296 6003