Competency framework

The Commission is making available an EU Competency Framework and an accompanying Self-Assessment Tool for national coordinating bodies, managing, certifying and audit authorities, joint secretariats and intermediate bodies. These instruments will support administrations in their efforts to improve their administrative capacity for management of the funds by helping them to identify and address potential competency gaps.

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EU Competency framework for management and implementation of the ERDF and Cohesion Fund

A new tool to support Member State administrations in their efforts to improve their administrative capacity for management of the ERDF and Cohesion Fund

Managing and implementing the ERDF and Cohesion Fund requires a wide set of operational, professional and management competencies, also going beyond the requirements of the 2014-2020 regulations. In order to support Member State administrations managing and implementing the Funds in evaluating and strengthening these competencies, the Directorate General for Regional and Urban Policy (DG REGIO) has developed the EU Competency Framework and a web-based Self-Assessment Tool.

The EU Competency Framework is a set of excel files that identify the competencies that employees of administrations should possess. It covers all types of administrations that manage or implement the ERDF and Cohesion Fund: national coordinating bodies, managing, certifying and audit authorities, intermediate bodies and joint secretariats.

The web-based Self-Assessment Tool allows employees to rate their proficiency level for each competency and compare it with their supervisors’ assessment and a medium term development goal set in the EU Competency Framework. The individual self-assessments of employees can be aggregated to provide an overview of the administration as a whole in order to identify competency gaps. The aggregated results of the assessment are meant to be used as a basis for developing learning and development plans on how to fill the competency gaps.  Pilot testing of the tool has showed that it is complete and flexible enough so that it can be used by all kinds of administrations regardless their size or whether they are managing a sectoral or regional operational programme.

More information is available in this brochure PDF

Comprehensive user guidelines explain how to use the competency framework and the web-based self-assessment tool. The entire assessment process is described step by step, i.e. how to set up and roll-out the assessment and how to aggregate the individual assessment and analyse the results in view of preparing a learning and development plan. The guidelines also include instructions on how to customize the tool should administrations wish to do so. The annexes include the competency framework for each type of administration, a Work-plan template, a Learning and Development Plan template and Institution-Level Analysis templates for each type of administration

Documents

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Brochure "EU Competency framework for management and implementation of the ERDF and Cohesion Fund PDF - Infographic PDF

User guidelines PDF including Annex 2 Work-plan template
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Annexes

  • Annex 1a: Competency Framework for national coordinating bodies XLS
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  • Annex 1b: Competency Framework for managing authorities and intermediate bodies XLS
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  • Annex 1c: Competency Framework for joint secretariats XLS
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  • Annex 1d: Competency Framework for certifying authorities XLS
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  • Annex 1e: Competency Framework for audit authorities XLS
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  • Annex 3: Learning and Development Plan template DOC
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  • Annex 4a: Institution Level Analysis template for national coordinating bodies XLS
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  • Annex 4b: Institution Level Analysis template for managing authorities and intermediate bodies XLS
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  • Annex 4c: Institution Level Analysis template for joint secretariats XLS
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  • Annex 4d: Institution Level Analysis template for certifying authorities XLS
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  • Annex 4e: Institution Level Analysis template for audit authorities XLS
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In order to have access to the web-based self-assessment tool, i.e. have an individual copy of the tool, administrations need to request a username, password and a link to the web address of the tool by sending an email to the following address: REGIO-COMPETENCY-FRAMEWORK@ec.europa.eu.
Please note that access to the tool will only be given to national coordinating bodies, managing, certifying or audit authorities, intermediate bodies or joint secretariats.

As the self-assessment tool is only available in English at present glossaries on the content of the tool are provided. With the help of the glossaries use of the tool by non-English speakers will be facilitated.

  • Glossary for national coordinating bodies DOC
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  • Glossary for managing authorities and intermediate bodies DOC
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  • Glossary for joint secretariats DOC
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  • Glossary for certifying authorities DOC
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  • Glossary for audit authorities DOC
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