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Youth Dialogue projects

What is the aim of this Action?

This Action promotes the active participation of young people in democratic life and fosters debate around topics centred on the themes and priorities set under the EU Youth Strategy and its dialogue mechanisms. Dialogue mechanisms1 are structured around priorities and timing and foresee events where young people discuss the agreed themes among themselves and with policy-makers, youth experts and representatives of public authorities in charge of youth in order to obtain results which are useful for policy-making.

 

What are Youth Dialogue projects?

Youth Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe.

A Youth Dialogue project has three phases:

  1. planning and preparation;
  2. implementation of the activities;
  3. evaluation (including reflection on a possible follow-up).

 

Which Activities are supported under this Action?

Under this Action, a project can comprise one or more of the following activities:

  • national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to the EU Youth Strategy and its Dialogue mechanisms;
  • national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member State holding the turn of Presidency of the European Union;
  • events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week;
  • consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.);
  • meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life;
  • events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

The activities are led by young people; the young participants must be actively involved in all the stages of the project, from preparation to follow-up. Non-formal learning principles and practices are reflected throughout the implementation project.

The following activities are not eligible for grants under this Action: statutory meetings of organisations or networks of organisations; politically influenced events.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that the project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility criteria

Eligible participating organisations

A participating organisation can be:

  • a non-profit organisation, association, NGO;
  • a European Youth NGO;
  • a public body at local or regional level;

established in a Programme Country or in a Partner Country neighbouring the EU (regions 1 to 4; see section "Eligible Countries" in Part A of this Guide). Organisations from eligible Partner Countries can only take part in the project as partners (not as applicants).

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. In case of projects realised by two or more participating organisations, one of the organisations applies on behalf of all participating organisations involved in the project.

Number of participating organisations

Transnational/International activities: the activity must involve at least two participating organisations from at least two different countries, of which at least one is a Programme Country.

National activities: the activity involves at least one organisation from a Programme Country.

Eligible participants

Young participants: young people aged between 13 and 30 resident in the countries involved in the project.

Decision-makers: if the project foresees the participation of decision-makers or experts in the youth policy field, these participants can be involved regardless of their age and geographical provenance.

Number of participants

Minimum 30 young participants must be involved in the project.

Participants from the country of the receiving organisation must be involved in each activity.

Venue(s)

National activities: the activity must take place in the country of the applicant organisation.

Transnational/international activities: the activities may take place in any of the Programme Countries involved in the activity.

Exception: Only in duly justified cases and if the main activity includes elements of dialogue with decision-makers at European level, an activity can take place at the seat of an Institution of the European Union2

Duration of project

From 3 to 24 months.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by the following dates:

  • 5 February at 12:00 (midday Brussels time) for projects starting between 1 May and 30 September of the same year;
  • 30 April at 12:00 (midday Brussels time) for projects starting between 1 August and 31 December of the same year;
  • 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other Criteria A timetable for each of the activities planned in the project must be annexed to the application form. 
A Declaration of Honour of the legal representative must be annexed to the application form. 

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (Please see section "What is the aim of this Action?" above );
  • the needs and objectives of the participating organisations and of the individual participants.
  • The extent to which the proposal is suitable of:
  • producing high-quality outcomes for participants;
  • reinforcing the capacities of the participating organisations.
  • The extent to which the project involves young people with fewer opportunities.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities, and follow-up);
  • The consistency between project objectives and activities proposed;
  • The quality of the practical arrangements, management and support modalities ;
  • The quality of the non-formal learning participative methods proposed and the active involvement of young people during all the stages of the project;
  • The appropriateness of measures for selecting and/or involving participants in the activities;
  • The extent to which the project proposal involves relevant decision makers (policy-makers, youth experts, representatives of public authorities in charge of youth, etc.);
  • If appropriate, the quality of cooperation and communication between the participating organisations, as well as with other relevant stakeholders .

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime ;
  • outside the organisations and individuals directly participating in the project at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

What else you should know about this Action?

Exceptional costs for expensive travel

Applicants of mobility projects will be allowed to claim financial support for travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This would be allowed provided that applicants can justify that the standard funding rules (based on contribution to unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded per project for a Youth Dialogue project: 50 000 euro

 

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

 

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission3 The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip4  

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational support

Grant contribution to all other costs directly linked to the preparation, implementation and follow-up of the activity

Contribution to unit costs

C1.1 per day of activity per participant5

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support and exceptional costs must be motivated in the application form

Exceptional costs

Costs connected to (online) consultations and opinion polls of young people in so far as necessary for the participation in this Action.

Costs connected to dissemination and exploitation of results.

Costs to support the participation of young people with fewer opportunities on equal terms as others (excluding costs for travel and organisational support).

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

Costs for providing a financial guarantee, if the National Agency asks for it.

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

Costs connected to (online) consultations and opinion polls of young people, for financial guarantee and dissemination activities: 75% of eligible costs

Expensive travel costs: maximum up to 80% of eligible costs

Other costs: 100% of eligible costs

 

Table A - Organisational support (amounts in euro per day)

The amounts depend on the country where the activity takes place.

 

Country

Organisational

Support

 

 

C1.1

Belgium

42

Bulgaria

32

Czech Republic

32

Denmark

45

Germany

41

Estonia

33

Ireland

49

Greece

38

Spain

34

France

38

Croatia

35

Italy

39

Cyprus

32

Latvia

34

Lithuania

34

Luxembourg

45

Hungary

33

Malta

39

Netherlands

45

Austria

45

Poland

34

Portugal

37

Romania

32

Slovenia

34

Slovakia

35

Finland

45

Sweden

45

United Kingdom

45

former Yugoslav Republic of Macedonia

28

Iceland

45

Liechtenstein

45

Norway

50

Turkey

32

Serbia

29

Partner Country

29

 
  • 1. https://ec.europa.eu/youth/policy/implementation/dialogue_en
  • 2. Seats of the Institutions of the European Union are Brussels, Frankfurt, Luxembourg, Strasbourg and The Hague.
  • 3. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 4. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 5. Including accompanying persons.