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Web streaming

Known also as "webcasting", web streaming is a technology to deliver live images and sound on the web (Internet or intranet). Web streaming can help to increase the "transparency" of the European Commission to "communicate Europe". It represents also a mean for organizing sustainable conferences and information days: participants do not need to travel.

 

Definition

Web streaming allows people to follow a meeting, conference, workshop, etc. from the comfort of their own offices or homes using their PC.

On the viewer's personal computer, an Internet browser and a freely available video player are needed in order to view the streamed images. Slides projected in the conference room can also be remotely displayed.

Some interactivity can be provided to remote virtual participants using an Internet chat or an Internet poll.

Sound can be streamed in all interpreted languages.

The cost of setting up a web streaming is to a large extent set off by savings made on time, travel and stay on top of benefits for energy consumption and CO2 emissions avoided. Besides the Internet can host more public than any conference room (or vice versa, no need to rent a huge conference venue if people can comfortably "virtually" participate).

 
 

What services are available

The conference webcast portal (http://webcast.ec.europa.eu) is a one-stop-shop where citizens, organizations, public bodies and the business can find conferences, meetings and information-days (for call for tenders) made public via the Internet.

The service is on a pay-per-use basis.  This professional service is suggested for important events targeted to European citizens, organizations, the business and the press. It is paid out from requesting DGs budget using a framework contract managed by DG SCIC. There is virtually no limitation on the number of languages nor on the number of viewers who can simultaneously follow the event (flat rate).

Service in basic package

Service in basic package

Description

Format

Live streaming accessible with any major computer Operating System and Internet browser via Flash or Quick Time

Languages

streaming service with 4 languages

Dynamic agenda management

During the live event the current topic is highlighted. In the recordings you can jump to the specific item clicking on it.

Speaker profile and picture display

Possible if provided by the conference organiser (VIP data may be already entered)

Language choice

A pull-down menu is integrated in the interface in both live and recordings: switching between languages possible dynamically

Slide presentations

Synchronised both in live and recordings. The text in slides is indexed and a search engine can point to specific slides in a presentation and show the video at that point. Zooming out slides possible (if small text)

Chat

A multilingual interactive chat can combined at no extra charge (not in "low-cost" option). The chat is a mean to receive questions from virtual participants. Answers possible in written (simple, short questions/answers) or in video during the Q&A session (questions of general interest and with articulated answer).

Polling

A few multiple-choice questions can be managed during the live streaming. The virtual participant cannot vote twice (session number checked).

Editing/ chapterising of recordings

Precise beginning and end of each speech is set. Coffee and lunch breaks are eliminated. Recordings are normally available in a few days after the event for the organiser to check and approve them before they become public. A full list of speeches with speaker pictures is created.

Availability in the portal webcast.ec.europe.eu

Before the event an announcement is put in the portal in the area "Upcoming events". A video teaser is displayed if provided to the contractor). During the event images are shown live (a few seconds of delay).

Availability in the portal webcast.ec.europe.eu (recordings)

Recordings are kept on line at least one year (unless the organiser requests to put them off-line). Most of recordings are kept on-line for years. Videos can be downloaded (format H.264, usable on iPods, iPads and similar Android and Symbian devices)

Search from the portal

Every single speech is retrievable. The string is searched in all text description and slides. If the text is retrieved in a slide, the slide is shown and it is possible to view the recording from the moment the slide was displayed (from the beginning of the speech otherwise)

Availability of the service (locations)

The streaming service is available for any meeting conference centre in Commission buildings or elsewhere in Europe (any conference centre). Travel cost of crew involved.

Professional cameras

One, combined to the robotized system in the room when available (video mixing available as well)

Test info, tutorials

Tutorial available as text and Flash animation. A configuration checker can be launched to verify also proxy issues and any necessary outdated software component on user's PC.

DVD

A DVD with all videos can be requested (no presentations) for free; Downloading of files is always provided (unless not desired).

Statistics

Available for live and recordings, on demand

Optional additional services

Optional additional servicesDescription

Extra languages (beyond 4)

Virtually no limit (the guiness has been 36 simultaneously)

Parallel sessions

Always possible (the guiness has been 7 simultaneously)

Interview equipment

Can be used, i.e. during the event or during lunch breaks. Journalist to be provided by organiser.

Recording only

Recording is a cheaper service (about 60% of cost for live)

Additional cameras, study tour filming, documentaries

Some extra services are possible, such as subtitling a pre-recorded video clip or speech; Contact SCIC STREAMING

 
 

Examples

Portal

http://webcast.ec.europa.eu (opens up in the preferred language configured in your browser); when opening a video recording, this same language is proposed (if the interpretation for that specific recording is available).

 
 

What to do - How to request these services

Request an "advanced streaming" in you Webdor to use the framework contract. All necessary administrative steps are indicated in the document "External guide how to use the framework contractpdf(15 kB)Restricted area: This link points to internal pages and may not work if you are browsing as an external user.". Unit SCIC.D.3 can assist you if you require any advice for setting up special features as chats, polls, interviews, provision of video signal to projectors, etc.

What information has to be provided

The conference requester should provide, by e-mail:

  • Early draft agenda
  • Address exact of the conference venue (if not in EC premises) and a contact person for technical issues

The service provider will issue a cost quotation. If you accept it, commit the money and ask SCIC the permission to use the contract, indicating the code of the commitment (SAM). DG SCIC will approuve and provide a "specific contract number".

If a contract is finally signed and at the latest 24 hours before the beginning of the event,t please provide to the customer manager of our contractor:

  • Final version of the agenda
  • Speaker list, with (preferably) a short speaker profile (if not present) and (preferably) official picture
  • Slide presentations (as soon as available, "minor" changes possible a few hours in advance if absolutely necessary)
 
 

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