ACTIVITIES :: eGovernment :: Useful Information :: Specific privacy statement

Specific privacy statement

Description: Personal data related to this invitation will be processed in accordance with Regulation (EC) n° 45/2001 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.

Purpose: The purpose of the processing of personal data for the meeting is: Management of the meeting, including management of: lists for contacts, invitations, participants, reports, distribution of reports, feedback on reports, meeting follow-up, follow-up meetings, follow-up actions, information sharing. The list of participants, including your e-mail address, will be distributed to all participants

Personal data collected and further processed are:

·      data necessary for the organisation and management of the meeting, such as Gender (needed for the right title)/name/surname/profession/ postal & e-mail addresses/ phone number/fax number... 

·      identity/passport n°/date of birth (for access control purpose by security guards to the Commission's premises – see DPO-508)

·      information about the form of transport used & hotel, and banking information (for purpose of reimbursement of travel expenses/allowances – see DPO-372)

·      if you are invited as a member/observer of a Commission Experts Group, some of your personal data (listed in the Notification DPO-2194) will be made publicly available in the Commission's Register of Expert Groups (http://ec.europa.eu/secretariat_general/regexp/) for as long as the membership upholds and/or until removal from the public site is requested, in view of the transparency policy of the European Institutions[1] and the need to inform the public of the identity and qualifications of the experts advising the Institution.

Controller: Head of Unit "Management support", Directorate "General Affairs", DG Information Society & Media

Recipients: The access to all personal data as well as all information collected in the context of this meeting, and the organisation thereof, is only granted through UserId/Password to a defined population of users, without prejudice to a possible transmission to the bodies in charge of a monitoring or inspection task in accordance with Community legislation. These users typically are: The chairman and the secretary of the meeting, both supported by a team in the operational services inside DG Information Society and Media.

Data retention: Your personal data will be part of a list of contact details shared internally amongst the Commission services for the purpose of contacting data subjects in the future in the context of the Commission's activities.. If you do not agree with this, please contact the Controller by using the Contact Information mentioned in the invitation letter and by explicitly specifying your request.

Contact: Please use the contact information mentioned in the invitation letter.