The digital transformation to e-procurement involves initiatives developed by the European Commission and EU countries. These initiatives aim to reform aspects of the public procurement process such as the prequalification of economic operators (ESPD and eCertis) and e-invoicing. In addition, the Commission set up the Multi-Stakeholder Expert Group on e-Procurement (EXEP). This group gathers a variety of stakeholders whose work in their countries and within EXEP is vital for a successful transition to e-procurement.
Initiatives driving the transition to e-procurement are integrated into other broader Commission initiatives such as e-government and the reduction of administrative burdens. More specifically, e-procurement is recognised as one of the key drivers towards the implementation of the once-only principle in public administrations – a cornerstone of the Digital Single Market strategy.
The Commission also cooperates with other organisations dealing with e-procurement aspects such as the European Committee for Standardisation (CEN). In particular, CEN's project committee PC440 has initiated a standardisation exercise in e-procurement.
The Multi-Stakeholder Expert Group on eProcurement (EXEP) is based on the Commission communication on ‘End-to-end e-procurement to modernise public administration’. The group's work focuses on the core issues necessary for a successful transition to e-procurement and is organised along three axes: regulation, governance and technical (solutions and interoperability) issues.
EXEP aims to provide guidelines for developing e-procurement systems and build on existing resources such as the Golden Book of e-procurement practices (11 MB).
The European Single Procurement Document (ESPD) is a self-declaration form used in public procurement procedures by contracting authorities and businesses in the EU. Before the introduction of the ESPD, companies were required to submit various documents to prove that they fulfil the exclusion and selection criteria of a tender, for example have paid taxes and have not been convicted of criminal activity. With the ESPD however, companies will be able to meet these obligations with a single ESPD self-declaration form. The actual documents will only have to be provided by the winner of the tender.
eCertis is a web service that helps tenderers and bidders identify certificates and attestations requested as evidence of eligibility in procurement procedures across all EU countries.