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European Single Procurement Document and e-Certis

European Single Procurement Document and e-Certis

The European Single Procurement Document (ESPD) is a self-declaration form used in public procurement procedures by public buyers and businesses in the EU. Before the introduction of the ESPD, companies were required to submit various documents to prove that they fulfil the exclusion and selection criteria of a tender, for example have paid taxes and have not been convicted of criminal activity. Now, companies are able to meet these obligations with a single ESPD self-declaration form. The actual documents will only have to be provided by the winner of the tender. The ESPD service is also integrated with e-Certis - a mapping tool used to identify and compare certificates requested in public procurement procedures across the EU.

According to the new public procurement directives, the ESPD shall be provided exclusively in electronic form. However, to allow for the transition to the obligatory use of electronic means of communication in the EU, both electronic and paper versions of the ESPD may exist until 18 April 2018. There are four possibilities of using the eESPD:

 

  • Free ESPD service provided by the European Commission
  • ESPD data model, which enables integration of the eESPD service into national e-procurement solutions/pre-qualification services
  • Open source version of the first option, i.e. of the eESPD service. The open source version is compatible with the ESPD data model and some elements can be adjusted to take into account national needs.
  • Virtual Company Dossier (VCD), which allows the buyers to handle the eESPDs (like the first option) and the tenderers to benefit from an automated filling-in of the eESPD.

The ESPD and e-Certis play a crucial role in the digital transformation of public procurement. They contribute to EU countries’ transition to full e-procurement, significantly reduce administrative burden and simplify access to cross-border tendering opportunities. The full potential of the eESPD will be reached when tenderers will provide links to repositories, which hold data proving their compliance with the exclusion and selection criteria. In this way, the eESPD will act as a “business passport” for companies bidding for tenders anywhere in the EU.

Documents and links

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Infographic: What is the ESPD?

Infographic: What is the ESPD?

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Infographic: How the ESPD works

Infographic: How the ESPD works

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Infographic: e-Certis

Infographic: e-Certis
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