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In accordance with Regulation No 1/2005, on protection of animals during transport, all requirements regarding the transport of the animals within the European Union, are automatically checked in 'TRAde Control and Expert System' (TRACES).

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Route plans

TRACES complies with thee obligations for Intra trade or Common Veterinary Entry Document for animals (CVEDA) consignments, to:

  • file a route plan; in accordance with Regulation No 1/2005 (Annex II section 1 of the logbook), and in regards to consignments dealing with cattle (bovidae), sheep (ovine), goats (caprine), pigs (swine) and non-registered equidae; and this more in specific to unweaned animals
  • identify the commercial transporter and verify any authorisations needed
  • identify any necessary transfer points and staging posts

Animal transporters and authorisation

TRACES allows the competent authority to specify the detailed identification of commercial transporters, dealing with animals, and allows the specification of any authorisation needed:

  • Type 1 "Transporter authorisation pursuant to Article 10(1)"
  • Type 2 "Transporter authorisation pursuant to Article11(1)" for transport exceeding 8 hours. TRACES also allows to specify:
  • for which species the transporter is authorised
  • for which species the transport vehicle(s) is(are) authorised
  • when the transporter's authorisation (licence) expires
  • when the transport vehicle(s) authorisation(s) expire(s)
  • any registration number(s) of the transport vehicle(s)
  • if a GPS system is available
  • the surface of the transport vehicle(s) These data allow TRACESbto perform additional checks on the validity of a certificate issued

Geographic Information System

TRACES incorporates a geographical information system (GIS) module,to calculate automatically the estimated journey time between the place of origin (or point of entry) and the place of destination (or point of exit).

Where appropriate TRACES automatically enters the EU countries transited during the journey in the corresponding field of the certificate; INTRA trade certificate (INTRA) or Common Veterinary Entry Document (CVEDA).

The algorithm is based on an optimum route, subject to a general ceiling of 70 kilometres per hour (kph).

The calculation of journey times by rail is based on an average speed of 30 kph, while transport by ship is calculated at an average speed of 20 kph. Air transport is not affected by this GIS module, and the journey time is to be entered manually.

Nevertheless, the competent authority can still change the calculated transport time, but only to increase it.

Legislation: Regulation No 1/2005

Monitoring animal welfare

TRACES allows every competent authority, even if not directly concerned, to verify an INTRA trade (INTRA) certificate and carry out a health or welfare checks.

Consistency rules have been introduced for the "Control" section (Part III) of the INTRA trade certificate. Where the result of a physical or welfare check is not satisfactory, TRACES requires the authority to specify the reason.

Laboratory analyses

The 'Laboratory test' module in TRACES, is an optional module for requesting an analysis, informing one or more laboratories and enabling them to send their results directly in TRACES.

During the certification process, laboratory analyses can be requested for the animals or animal products for all certificate types initiated by EU users:

  • INTRA trade certificates
  • Common Veterinary Entry Documents for Animals (CVEDA)
  • Common Veterinary Entry Documents for Animal Products (CVEDP)

The generic list of substances for examination is included in Directive 96/23/EC on monitoring certain substances in live animals and animal products

  • The veterinarian can fill out one or more optional analysis questionnaires.
  • These requests are sent online to the laboratory selected.
  • The laboratory can record the results directly in TRACES, so that they can be consulted and printed with the certificate.

It is possible to record counter-analyses and second expert analyses:

  • The final decision regarding the validation or rejection of the consignment is nevertheless made by the competent authority.
  • If the laboratory results are unsatisfactory and arrive after the consignment is released, a recall of the certificate via TRACES is still possible.

 
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