6.5.2. Drafting and contents of the guidelines for applicants

The guidelines for applicants (which include the application form and other annexes) explain the purpose of the call for proposals, the rules on eligibility of applicants, the types of action and costs which are eligible for financing, and the evaluation (selection and award) criteria (see template guidelines for applicants). They also contain instructions on how to fill in the application form, what to attach to it and what procedures to follow for applying. They give information on the evaluation process that will follow (including an indicative timetable) and the contractual conditions applying to successful applicants.

The guidelines for applicants should set out very clearly and in detail the objectives and priorities of the call for proposals, and give particular attention to the eligibility criteria. They must be published and any change to them must be published as well. The published information becomes binding on the evaluation committee after the deadline for submissions.

The application to be completed by the applicants includes the following parts:

  • a concept note

  • information on the action proposed, including the budget

  • information on the applicants

DIRECT MANAGEMENT AND INDIRECT MANAGEMENT WITH EX-POST CONTROLS:

The guidelines for applicants are adopted by the contracting authority.

INDIRECT MANAGEMENT WITH EX-ANTE CONTROLS:

The contracting authority must submit the guidelines for applicants to the Delegation of the European Union for approval prior to issuance.