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Reporting of personnel costs

In accordance with the Standard Agreement and Common Provisions (Article 21.2 SAP/CP) (number of article remained unchanged in all applicable versions since 2000, as well as in the Common Provisions for projects funded as of 2005), the working time of each employee spent on the project shall be recorded using timesheets established and certified by the beneficiary and any partners.

Following various requests from beneficiaries of LIFE-projects, a simple and user-friendly model for a monthly timesheet, which meets minimum requirements, has now been developed in Excel format.

It is important to note that the use of this model is not obligatory; however, any own developed timesheet should at least contain equivalent information. Beneficiaries are free to fine-tune the model, e.g. in order to provide a further break-down of the working time into different actions or tasks.

Some practical hints

The timesheet should be updated in a timely manner - ideally every working day.

The completed timesheet for a given month should be signed and approved in a timely manner - e.g. during the first week of the following month.

The timesheet of a project manager or coordinator should be approved by her/his superior.

The decimal system is used to report periods others than full hours, e.g. for 5 hours 30 minutes please report 5.5.

Standard timesheet model

Download: Standard timesheet model
(~ 31 KB)


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