Except for personnel working fulltime or a fixed contractual % of their time on the LIFE project (or less than 2 days in average), timesheets need to be completed. The consolidated time which each employee spends working on the LIFE project as well as on other tasks shall be recorded on a timely basis using timesheets or an equivalent time registration system established and certified regularly by the coordinating beneficiary / associated beneficiary. The example of timesheets available for download at the bottom of the page can be accepted.
The example is a simple and user-friendly model for a monthly timesheet, which meets minimum requirements, developed in Excel format.
It is important to note that the use of this model is not obligatory; however, any own developed timesheet should at least contain equivalent information. Beneficiaries are free to fine-tune the model, e.g. in order to provide a further break-down of the working time into different actions or tasks.
The timesheet should clearly mention the name of the person completing it as well as the name of the person approving it.
The timesheet should be updated in a timely manner - ideally every working day.
The completed timesheet for a given month should be signed and approved in a timely manner - e.g. during the first week of the following month.
The timesheet of a project manager or coordinator should be approved by her/his superior.
The decimal system is used to report periods others than full hours, e.g. for 5 hours 30 minutes please report 5.5.
Download: Timesheets 2018