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Charter of the Climate Broadcasters Network - Europe

menuRole of the network
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Operational remit
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Membership
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Presidency
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Core Group
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Meetings

menuSecretariat

menuCharter amendment

Objective
To communicate to citizens the science of climate change and its impacts, adaptation and mitigation needs in order to facilitate broad understanding of the various issues.

Role of the network
Participation in the network is voluntary. Network members will:

  • Raise awareness on climate change in the European Union (and beyond);
  • Communicate the importance of individual and collective actions in mitigating climate change;
  • Co-operate with local and national climate change campaigns;
  • Share best practices and information within the network;
  • Develop international co-operation towards this objective.

Operational remit
Network members will in pursuit of the aim of the network carry out a variety of information and communication actions including speaking in conferences, key fora and events, authoring articles and participating in education and awareness raising programmes.
The Network will operate under the auspices of the European Commission.
The Network will co-operate with existing organisations active in the area of its objective.

Membership
Full membership of the Network is open to weather broadcasters and other public figures in the field of meteorology from across the European Union and the EU candidate countries. Weather broadcasters from other countries can enter the Network as associated members, with limited rights. Associated members cannot vote or stand for the post in the Core Group.
In order to become CBN-E members, all candidates need to confirm in writing that they accept the rules as specified in this Charter, provide the CBN-E President with a motivation letter and provide the Secretariat with a bio note and a photo to be uploaded on the CBN-E website. Applications made to the Secretariat will be referred for decision to the President. The President, after consultation with the Core Group, may invite individuals to become members.
The working language of the Network will be English.

Presidency
A President is appointed for a 2 year term to act as the spokesperson of the Network. He/she steers the Core Group, is responsible for the organisation of the Network meetings and is expected to actively stimulate and drive concrete actions among the Network members.
Any member can volunteer for Presidency by submitting his/her name to the current President prior to the Annual Meeting at which a new President needs to be appointed. The selection of a new President is made at the Annual Meeting by the general membership: the incoming Presidency comes into effect at the end of the meeting. Once appointed the President is automatically a member of the Core Group.

Core group
A Core Group (CG) will be set up to co-ordinate and to facilitate the work of the Network. It meets as needed, typically 2 times a year, in Brussels. The CG has the task to co-ordinate and to facilitate the work of the Network under the leadership of the President. It leads on-going discussions, initiates and pursues actions in order to achieve the Network’s objective and in particular takes an active part in preparing the Annual Meetings. It also maintains close dialogue with the European Commission on behalf of the Network.

The Core Group is composed of a maximum of 6 (six) Network members (including the President) and one permanent member from DG Environment. Its composition should as far as possible reflect a balanced geographical distribution. It is nominated by the Annual Meeting for a period of 2 years parallel to that of the President.

Any member may volunteer to take part in the CG or continue in the CG by submitting his/her candidature to the President. The composition of the CG will be approved by the Annual Meeting.
The Commission will reimburse travel and accommodation expenses for the Core Group meetings in Brussels.

Meetings

General meeting organisation: The President is responsible for organising the Network meetings. He/she sets the agenda for meetings in consultation with the Core Group and the Commission and chairs the meetings.
The Network secretariat attends each meeting. It provides practical assistance, namely with the preparation and dissemination of working documents. Minutes of meetings are drafted by the secretariat and disseminated to the participants for possible corrections or comments. The final version of the minutes is posted on the website.

Annual Meetings: The Annual Meeting of the Network is the main forum for discussion of the Network’s activities. The meeting is organised in principle in Brussels under the auspices of the Commission, and is co-chaired by the Commission and the President. All Network members are invited and part of the meeting can be open to the general public subject to the decision of the Core Group.
All key decisions affecting the Network, including the appointment of the President and the rotation of Core Group members are to be taken at the Annual Meeting by the general membership. The agenda of the meeting will also include exchange of information, reporting, presentation of good practice cases and planning of up-coming activities.
Conditional on available funds, the Commission can cover the expenses of members of the Network participating in the Annual Meeting.

Secretariat
The Network is supported by an administrative secretariat established, financed and managed by DG Environment. The secretariat will support the Network by carrying out the following tasks:

  • Maintenance a website dedicated to the Network;
  • Management of a mailing list of members;
  • Act as a permanent information and communication channel between the Network members and DG Environment. Communication mainly takes place via electronic channels;
  • Management of extranet / Collating materials to maintain the website
  • Regular updates on latest developments in climate change science and policy
  • Development of communication support materials;

The structure of the secretariat is not of permanent nature. The continuation of the provision of secretarial services under the current format by DG Environment is conditional on available funds and the possibility for the Commission to sustain the required contractual engagements.

Charter amendment
Modifications to this Charter can be suggested by any member of the Network. The Core Group decides on the modifications and submits the modified Charter at the Annual Meeting for the general approval of all members (modifications are accepted by simple majority).
In case the modifications need be approved promptly, the modified Charter will be sent by e-mail to the Network members for their approval. Lack of any comments to the modifications within 2 weeks after receiving the modified Charter will be considered as agreement for new content. Simple majority rule applies to this written procedure as well.

 
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Last update:04/05/2009