Specific fees and charges - Authorisation

Why do the level of the fees and charges vary according to the number of substances, uses, or applicants?

This is because the level of the fees and charges in the context of authorisation must reflect the workload involved. In this regard, an application (or review report) that covers several uses, will trigger more work for the Agency than an application that only contains one use.

It is important to note that, for the purposes of the Fees and Charges Regulation, each exposure scenario is considered as a separate use.

How to calculate the fee for an application for an authorisation?

Several scenarios can be envisaged:

1. Application on your own for one substance only.
   If you submit an application for an authorisation on your own, you will have to pay a base fee. That fee covers one use (i.e. one exposure scenario). If you need to apply for an authorisation for more uses, you will need to add an additional fee per use for each additional use you want to cover. Thus, if your application covers three uses, the fee that you will have to pay is the sum of the basic fee + two additional fees per use. The level of the base fee and the additional fees per use depends on the size of your company; reduced fees apply if you are a micro, small, or medium-sized enterprise.

2. Application on your own for more than one substance.
   It is important to note that the possibility to cover more than one substance in the same application is limited to substances that meet the definition of a group of substances as defined in Section 1(5) of Annex XI of the REACH Regulation. In all other cases, a separate application must be submitted per substance.
   If you submit an application for an authorisation on your own, you will have to pay a base fee, which covers an application for one substance and one use (i.e. one exposure scenario). For each additional substance that is covered by your application, you will have to pay the additional fee per substance. Likewise, for each additional use you want to cover, you will have to pay the additional fee per use. For example, if your application covers two substances (one having two uses and the other having three uses), you will have to pay a base fee + one additional fee per substance + four additional fees per uses. The level of the base fee, the additional fees per substance, and additional fees per use depends on the size of your company; reduced fees apply if you are a micro, small or medium-sized enterprise.

3. Application covering more than one party and one substance only.
   A base fee is payable, which covers one applicant and one use (i.e. one exposure scenario). For each additional applicant, an additional fee per applicant applies. In addition, an additional fee per use applies for each additional use. For example, in the case of an application submitted by four parties with ten uses in total, the relevant fee will be the base fee + three additional fees per applicant + nine additional fees per use. The level of the base fee and the additional fee per use depends on the size of the companies that are part to the application. It is important to note that, if you are an SME that is party to an application with other parties that are not SMEs, the standard levels of fees set out in Table 1 of Annex VI of the Fees and Charges Regulation will apply. Likewise, the reduced fees for micro companies set out in Table 4 only apply when all parties to the application are micro companies.
   However, the level of the additional fee per applicant depends on its size, regardless of the size of the other parties to the application. For instance, if you are a micro company and you apply for an authorisation with large corporations, the reduced fee per additional applicant that applies to micro companies is still applicable to you.

4. Application covering more than one party and more than one substance.
   It is important to note that the possibility to cover more than one substance in the same application is limited to substances that meet the definition of a group of substances as defined in Section 1(5) of Annex XI of the REACH Regulation. In all other cases, a separate application must be submitted per substance.
   A base fee is payable, which covers one applicant, one substance, and one use (i.e. one exposure scenario). For each additional applicant, an additional fee per applicant applies. In addition, an additional fee per substance applies for each additional substance and additional fee per use applies for each additional use. For example, in the case of an application submitted by four parties covering three substances and fifteen uses in total, the relevant fee will be the sum of the base fee + three additional fees per applicant + two additional fees per substance + fourteen additional fees per use. The level of the base fee and the additional fees per substance and per use depends on the size of the companies that are party to the application. It is important to note that, if you are an SME that is party to an application with other parties that are not SMEs, the standard levels of fees set out in Table 1 of Annex VI of the Fees and Charges Regulation will apply to you. Likewise, the reduced fees for micro companies set out in Table 4 only apply when all parties to the application are micro companies.
   The level of the additional fee per applicant depends on its size, regardless of the size of the other parties to the application. For instance, if you are a micro company and you apply for an authorisation with large corporations, the reduced fee per additional applicant that applies to micro companies is still applicable to you.

How will the Agency levy the fee (or charge) in the case of an application for an authorisation submitted by more than one party?

When an application for an authorisation (or a review report) is submitted to the Agency, an invoice will be generated and will be addressed to the person that submits the application to the Agency. The fee (or charge) will cover the whole cost of the application (or the submission of a review report) and separate invoices will not be issued to each of the parties that are covered by that application (or review report). It is for the parties to make the necessary arrangements to split the cost among them.