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Negotiating your contract

Once a proposal is recommended for funding, project consortia are invited for negotiation. In this process, the EACI will clarify with the project team the detailed technical and financial aspects of the proposal based on the conclusions of the evaluation. This typically takes two to three months.

What you need to know

The grant agreement pdf - 112 KB [112 KB] (the 'contract') is signed by the EACI on behalf of the European Commission and by the project coordinator on behalf of all beneficiaries; it is a standard document that cannot be modified. Other services within the European Commission are consulted in order to make sure that the action in question is not already financed by the EU.

The grant agreement sets out the terms of the agreement and details of the project. Two main documents - which form an integral part of the agreement - are addressed by the negotiation: the description of the action (Annex I) and the estimated budget of the action (Annex II). During the negotiation, these documents are finalised on the basis of the comments made by the evaluation committee. All details are listed including amounts, duration, roles and responsibilities of each participant, payment arrangements, reporting conditions, and so on.

Model grant agreement

Last update: 30/03/2012 | Top