SFC2007 System for Fund Management in the European Community 2007 - 2013
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Frequently Asked Questions

I forgot my password. What should I do?

My password has expired. What should I do?

How can I be sure that my data is submitted to the Commission?

Why can't I modify my data anymore?

Is it necessary to create a Monitoring Committee dossier for each meeting and programme?

My OP has not been approved yet in SFC2007. Can I create the Monitoring Committee dossier anyway?

I cannot edit (modify) the data that appears in SFC2007.

The status of my dossier is « sent » however, the Commission hasn’t received it yet

How do I know if the data was sent to the Commission?

Who can (and who cannot) enter the Management and Control Systems dossier?

I have received automatic reminders from SFC2007. Why?

I can't see any of my documents when I enter SFC2007.Why? - Member State users: Send an e-mail to sfc2007-info@ec.europa.eu with copy to your MS liaison and include your username (w005…). You will receive the first half of the new password via e-mail. The second part of the password will be transmitted to you by your MS liaison.
- Commission users: follow the normal procedure for ECAS password reset. The system will ask you to create a new one. You don't need to contact the SFC2007 support team. Detailed information is available on the SFC2007 "help" page. On the list of Programmes, Payment Applications etc, check that the "current node" column is "Commission". For single documents, check that the "sent date" is not empty. As long as the "current node" is "Commission" the data cannot be modified.
If you need to modify the data, please ask the Commission service responsible for your programme to return the data for correction. Once it's returned the status becomes "Returned for correction" and you will be able to modify the data, validate it and submit it again to the Commission. Technically there are two possibilities:
- Create one Monitoring Committee dossier for each meeting on a programme (recommended for EAFRD) or
- Create a single Monitoring Committee dossier for all the meetings related to a programme.
Therefore It is recommended to contact the unit in charge of the programme. They will advise you on which option is the most suitable for your specific programme.
* When creating a Monitoring Committee dossier do not forget to fill in the CCI number of the Operational Programme covered. You will be able to create the dossier, however, it will be difficult to know to which programme it is linked. So you can wait until the OP is approved, or you can create the dossier and add the CCI number of the OP as soon as the OP is approved. A Member State user (with update privileges) can modify the data only if the "current node" of the data is the same as the user's node and if the "status" of the data is "Created", "Validated" or "Returned".
The status and the "current node" of the data appear on the search pane of the specific data as shown in the example.
If the current node is "Commission" please ask the person in charge of your dossier at the Commission (not the SFC2007 support!) to "return" your data.
Note: the Officials in charge section can always be edited. "Other Member State documents" can always be sent. Some Member States have a hierarchical structure based on regional levels and central or higher levels.
In these cases, any dossier sent by a regional level (also called sub-node) is sent to the level located immediately above (the central/higher Member State level of higher node). Then, he central/higher node must send the data to the Commission. As mentioned in newsletter 4, you can check the current level of your data on the search pane. The concerned MS are: FR, DE, IT - When data is sent to the Commission, the sender receives an automatic notification from SFC2007
- A “sent date” appears for any related documents (attachments).
- The “Current level” of the data is “Commission”.
- The sender receives and acknowledgement of reception of data sent by the Commission The Management and Control System description is created, edited and validated by a specific role under the Audit Authority - the MSCO. This role has been created in order to respond to article 62.3 of 1083/2006 and article 61.3 of 1198/2006 thereby allowing the audit authority to delegate this task to an independent body.
The article says: Where the audits and controls referred to in paragraph 1(a) and (b) are carried out by a body other than the audit authority, the audit authority shall ensure that such bodies have the necessary functional independence. Consequently the MSCO role is compatible only with the MSAA role and cannot be combined with Managing or Certifying authorities roles (MSMA and MSCA).
The MSCO however does not have the right to send the Management and Control System description to the Commission. This role is reserved for the Managing Authority (MSMA), the Member State Authority (MSA) and (since 14/5/2009) the Audit Authority (MSAA) with send rights. You receive automatic reminders from SFC2007 because your e-mail address has been put in SFC2007 by either you or your colleagues as official in charge of a dossier. It is therefore important that the information entered in the officials in charge section of a dossier is kept up to date.
To update/change officials in charge information for a dossier please refer to the quick guide for the corresponding dossier in the “help” page of SFC2007. When entering the Standalone documents (Annual Examination, Audit Report, Evaluation, Monitoring Committee, etc.) and the Interim Payment Application display screen the system does not show the list of all documents (payment applications) automatically.
You need to click on the Search button to display the entire list or you can enter a Search filter.
The results are shown in descending order of last modification date.

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Last updated: 25/10/2011