European Civil Protection and Humanitarian Aid Operations

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Union Civil Protection Mechanism Exercises

The call for proposals for Civil Protection Mechanism Exercises 2014 refers to action 2.8 of the Work Programme 2014 and aims to support exercises simulating the situation and conditions of major emergencies (due to natural and man-made disasters). It will require the activation of the European Civil Protection Mechanism, and the involvement of participating States, enlargement countries not participating in the Mechanism, and European Neighbourhood Policy, through the ERCC, mainly with deployment of intervention teams (including modules), teams of experts, national key contact point staff, officials of the Institutions and other intervention support. 

Commission Decision 2004/277/EC, Euratom of 29 December 2003 defines the target group of the exercises (Article 22) and the Exercise aims (Article 24). 

The exercise aims (Article 24) are reproduced below: 
"The exercises shall, in particular with regard to the target group set out in Article 22(a), aim at :
(a) Improving the response capacity and providing the necessary practice of the teams meeting the criteria for participation in civil protection assistance interventions;
(b) Improving and verifying the procedures and establishing a common language for the coordination of civil protection assistance interventions and reducing the response time in major emergencies;
(c) Enhancing operational cooperation between the civil protection services of the participating States;
(d) Sharing lessons learned."

The maximum EU co-funding rate is established in 85% of eligible costs, with a maximum of Euro 1.000.000 for each proposal financed. 
The total budget earmarked for the co-financing of projects is EUR 6 000 000. 
EUR 4 000 000 have been reserved for exercises involving only the participating States and EUR 2 000 000 for exercises with the involvement of one or more enlargement countries which are not participating states to the Mechanism or countries under the European Neighbourhood Policy (for more information see the WP 2014).

The objectives are:

To improve civil protection preparedness and response to all kinds of disasters, including marine pollution, chemical, biological, radiological, nuclear emergencies, as well as combined disasters and disasters simultaneously affecting a number of countries (inside or outside the participating states of the Mechanism) by providing a testing environment of established and/or new operational concepts and procedures of the Mechanism and a learning opportunity for all actors involved in civil protection assistance interventions under the Civil Protection Mechanism.

The expected results are:

  • The existing procedures for the various elements of the Civil Protection Mechanism are improved and new procedures, where needed, are established.
  • The interoperability of intervention teams is improved as the result of the exercise; in particular this will mean quicker dispatch time, improved cooperation arrangements, better communication between headquarters and field, identification of shortcomings in the existing structures.
  • Participating states, enlargement countries not participating in the Mechanism, and European Neighbourhood Policy countries are aware and prepared to receive and to provide assistance trough the Mechanism.

Types of exercises

  • Eligible projects to be co-financed under this call for proposals can be a table-top, command-post or full scale exercises (TTX, CPX or FSX). A combination of two or three of these types of exercises is possible.
  • Table top exercise (TTX) is designed to put real crisis managers in a situation to use existing plans and procedures to take decisions according to a proposed scenario. A TTX can also be used to develop plans and procedures were there are none. Being a discussion mode exercise, it does not require any deployment gathers the Exercising Participants in one single location under the guidance and control of experienced staff. 
  • Command Post Exercise CPX is designed to put command structures in a real situation, requesting the deployment of a EUCP Team and possibly key staff of operational assets together with command and communication staff and tools. The Exercising Participants work from their offices or command posts.
  • Full Scale Exercise (FSX) is designed to replicate one or several phases of an emergency with the commitment of all the public bodies and authorities that would be committed in a real situation. All the functions (operation, command, logistics, communication, public information, etc.) of a real operation are replicated and played in a coordinated way.

THE DEADLINE FOR THE SUBMISSION OF PROPOSALS IS 25 JUNE 2014

Publication

The detailed criteria for applying for funding under this call, i.e. the Grant application guide for Exercises 2014  and the Grant application Administrative, Technical , and Financial Forms 2014  and Model Grant Agreement  are available by clicking on the corresponding links. 

Please click on the following links for further documents in relation to grant agreements to be funded under this Call for proposals: (Financial Statement  + Guidelines for completing financial statement ), (Audit Certificate , Guidelines for partnership agreement ) , Guidelines for technical report .

Q/A 

Last updated 09/07/2014