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Call 2013: Tenders

Call for tender n° EAHC/2013/BTSF/11: Organisation and implementation of training activities on Plant protection product authorisation and their sustainable use under the "Better Training for Safer Food" initiative

The present call for tender covers the organisation and implementation of training activities on Plant protection product authorisation and their sustainable use.

The contractor will organise and implement two types of workshops:

  • Course 1: Harmonisation of authorisation procedures for plant protection products;
  • Course 2: Towards a sustainable use of plant protection products.

The main goal of the Course 1 workshops is to train experienced staff involved in evaluations and decision making for authorisation of plant protection products in Member States. The focus should be on higher tier risk assessment, protection goals and risk management measures with particular emphasis on mutual recognition within the authorisation zones. The relevant legislation and guidance documents on procedures and risk assessments are available on the Commission website Pesticides - European Commission.

The main goal of the Course 2 workshops is to increase the knowledge of staff in charge of the implementation of training certification systems and trainers involved in these certification schemes who provide training to professional users of plant protection products in order to achieve a common and harmonised knowledge basis between the trainers and reach more harmonisation of training programmes between Member States and improve recognition of training certificates issued under the national schemes. It should be kept in mind that the final target via the chain of trained trainers are professional users, distributors and retailers of both agricultural and non-agricultural professional uses of plant protection products. Therefore, the Course 2 workshops should be optimised for improving knowledge transfer.

For each course type, the workshops will be held in three or more distinct locations, to be chosen by the Contractor, geographically equally distributed among the different EU Member States.

Course 1: Harmonisation of authorisation procedures for plant protection products

The contractor will organise and implement 8 three-day workshops under Course1. Four workshops should take place the first year, two focussing on risk assessment for the terrestrial environment and two on the aquatic environment. The first year round of workshops should be followed by a second round of workshops with the intention to follow up and take a step forward.

The objective is to discuss the desired direction of the development of regulatory risk assessment methodologies and to identify possible areas of harmonisation and simplification. Concrete proposals for direct implementation and/or for further development should be drafted. Member State experts would need to define and discuss the necessity of national requirements, in particular regarding specific protection goals and risk mitigation possibilities, and how they could be integrated in a common risk assessment methodology.

The topics addressed in Course 1 should include but may not necessarily be limited to:

Setting the scene with introductory presentations covering:

  • What is a risk assessment?
  • Specific requirements for regulatory risk assessments.
  • What uncertainties are 'hidden' in the risk assessment and how can these be dealt with?
  • Do uncertainties change when risk assessments become more specific? Examples from current (or proposed) refinement options.
  • The precautionary principle; legislative background and possible applications.

Discussions in breakout groups:

  • What are the obstacles for mutual recognition?
  • How can these obstacles be overcome? Brainstorming around problem identification and solutions.
  • Protection goals; in particular their identification/generalization in relation to the authorisation zones.
  • What is an acceptable risk?
  • Refined risk assessments – how far can we go without losing the scope for mutual recognition and harmonisation?
  • Scope for simplification of risk assessments.
  • What is required from a risk assessment as a basis for a risk management decision on authorisation?
  • Harmonisation of risk management options.
  • Mutual recognition of risk mitigation measures.

The attendance should reach an expected global number of 220 participants for the course 1.

Course 2: Towards a sustainable use of plant protection products

The contractor will organise and implement 12 three-day workshops under Course 2. These workshops will be of modular nature and cover 3 modules.

The topics addressed in Course 2 should include but may not necessarily be limited to:

The main aspects of the training contents listed in Annex I of Directive 2009/128/EC and as follows:

Legal requirements (Module 1)

  • Relevant EU-legislation regarding plant protection products and their use.
  • General principles of Integrated Pest Management (IPM) as new legal requirement (Article 55 of Regulation 1107/2009).
  • Record keeping of professional use of plant protection products, in accordance with the relevant legislation (Article 67 of Regulation 1107/2009).
  • New requirements for plant protection product application equipment (Article 8 of Directive 2009/128/EC) including for instance in particular the relevant new standards for inspections.
  • Hazards and risks associated with plant protection products, how to identify and control such risks when taking the decision which PPP to apply (including interpretation of labelling of PPPs).
  • risk of illegal plant protection products.

Safe use (Module 2)

  • Safe working practices for storing, transporting, handling and mixing of plant protection products. Safe working practice for disposing of empty packaging and surplus of plant protection products (including tank mixes).
  • Minimising operator exposure and appropriate use of specific personal protection equipment.
  • Use of plant protection product application equipment (e.g. sprayers including hand-held equipment) and its maintenance, technical check of sprayers, ways to improve spray quality. Consideration of available standards.
  • Preparing plant protection product application equipment for work, including calibration, and operation with minimum risks.
  • Emergency action to protect human health, the environment including water resources in case of accidental spillage and contamination and extreme weather events that would result in plant protection product leaching risks.
  • How to reduce potential risks to bystanders or residents1.
  • Responsibility of professional users, first aid measures in case of acute poisoning, and report of incidents.

Environmental aspects and sustainable use of PPPs (Module 3)

  • Basics of integrated pest management (IPM), integrated crop management strategies and techniques, organic farming principles, biological pest control methods including examples of available low-chemical input alternatives.
  • Crop or sector-specific guidelines for integrated pest management.
  • Decision support schemes for IPM.
  • Initiation to comparative assessment at user level to make the most appropriate choices on plant protection products with the least side effects.
  • Risk-based approaches which take into account the local variables such as climate, soil and crop types, and relieves.
  • Risk mitigation measures and specific spraying techniques (e.g. low-volume spraying, low-drift nozzles, dust reducing sowing equipment).
  • Technical check of sprayers, calibration of plant protection product application equipment, ways to improve application quality (sprayers and sowing of treated seeds).
  • Special care in protection areas established under Articles 6 and 7 of Directive 2000/60/EC.

The attendance should reach an estimated global number of 360 for course 2.

In order to achieve the best results from the training courses, the expected global number is 580 participants for the whole training programme.

For more information, please contact under the following reference: EAHC/2013/BTSF/11.

The deadline to submit tenders for this procedure is the 27 September 2013.




  • Invitation to tender
  • Contract notice
  • Tender specifications
  • PDF tender form zip (Adobe Reader 9.5 or higher is required)

    How to complete the call for tender form - Step by step guide

    Note: this PDF form contains the following annexes:

    • Annex Ia - Tender submission form
    • Annex Ib - Letter of mandate
    • Annex IIa - Legal entity form for public entities
    • Annex IIb - Legal entity form for private entities
    • Annex IIc - Legal entity form for individuals
    • Annex III - Financial identification form
    • Annex IV - Declaration of honour
    • Annex VII - Economic and financial capacity overview
  • Annex V - Financial Offer Form
  • Annex VI - Draft contract and annexes
  • Annex VIII - Checklist
  • Annex IX - Statement of availability and exclusivity

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1 European Commission, Directorate-General for Employment, Social Affairs and Inclusion. 2012. A non–binding guide to best practice with a view to improving the application of related directives on protecting health and safety of workers in agriculture, livestock farming, horticulture and forestry