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Call 2013: Tenders

Call for tender n° EAHC/2013/BTSF/10: Organisation and implementation of training activities on strengthening Member States' response to Union audits under the "Better Training for Safer Food" initiative

The present call for tender covers the organisation and implementation of training activities on strengthening Member States' response to Union audits.

The contractor will organise and implement 18 two-day training courses. Each course will be linked to the scope of the relevant overview reports. Broadly the areas to be addressed are: food of animal origin, food of non-animal origin, animal health, animal welfare, plant health, residues, import controls, animal nutrition/ABP/TSE, organic farming and agricultural quality schemes. However, the course may focus on more specific aspects of the relevant legislation in line with the overview report.

The objective of the seminars is to engage the MS in detailed discussion of the findings and conclusions of the audits, in particular:

  • to take ownership of the findings and conclusions of the audit series and to use them to improve their official control activities;
  • to gain an understanding of good practices and how they might be extended to other MS, possibly with some modification to reflect different structures and organisation of controls;
  • to discuss weaknesses and recurring problems with a view to identifying possible root causes and solutions to remedy or alleviate the problems.

It is considered that this form of detailed discussion is necessary to allow the MS to develop a proper practical understanding of the issues and this will enhance the possibility of the recommended actions being incorporated at national level into the controls.

The courses intend to enhance the dissemination and discussion which currently takes place at Standing Committee level where time constraints only allow for a very general presentation and discussion of the issues involved, and to offer a forum to the relevant national experts involved in the discussion given the range of topics on a standing committee agenda.

The training courses will be organised at the premises of the FVO (Grange, Co. Meath, Ireland) and comprise plenary and workshop sessions. Presentations to plenary sessions should address the good practices and weaknesses/problems identified in the report. Invited experts from MS should present some of the good practices identified in the report, explain their reason for the choice of practice and the practical aspects of its implementation. MS experts may also be invited to present problems or difficulties and measures taken to address them. Workshops would be organised to discuss the topics with a view to identifying how good practices could be more widely incorporated into controls and also how identified problems or weakness might be addressed. Concluding plenary sessions would seek agreement on the merits of certain actions.

Tutors would be from the FVO and Commission services and MS experts selected by the Commission to present aspects of the controls based on the audit experience during the relevant series.

The content would be determined by the scope/topic of the report to which the seminar is linked. The approximate breakdown of seminars is as follows, but depending on the progress with reports and/or the introduction of new areas of activity there may be some reallocation between sectors.

  • Food of animal origin - 4 courses
  • Food of non-animal origin - 2 courses
  • Animal health - 2 courses
  • Animal welfare - 2 courses
  • Plant health - 2 courses
  • Import controls - 2 courses
  • Residues/VMPs - 1 course
  • Animal Nutrition/ABP/TSE - 1 course
  • Organic farming - 1 course
  • Protected Food Names (PDG, PGI, TSG) - 1 course

Training courses may cover more than one of the above sectors for the sake of consistency or to fit with specific mission series objectives.

These training courses will be given in English. However, the possibility to provide translation in other European languages (e.g. French and German), in particular in discussion sessions, must be foreseen in the tender. Interpretation/translation in other European languages may be requested, in substitution of one or more of the above identified languages, by the Commission taking into account the budgetary constraints.

The Contractor will provide one experienced and qualified tutor for each course with at least three years of experience in the concerned fields. Tutors should come from different EU countries to provide a broad based international background and be selected, in particular, from experts with relevant experience in managing control systems in the identified areas and actual knowledge of relevant EU legislation. At the request of the Commission, tutors may include Commission officials. This will not imply any additional cost for the Contractor.

In order to achieve the best results from the training courses, the expected global number is 665 participants for the whole training programme. This training activity is mainly addressed to MS staff in charge of official controls to verify compliance with EU feed and food law, animal health and welfare and plant health legislation with the possibility for some limited participation in selected cases by non-EU countries.

For each course provision should be made for the participation of one representative for each MS. Additionally provision should be made for 4-5 additional experts/participants from MS whose good practices, identified in the course of FVO audits, are being presented at the seminar, if these additional experts are not classified as tutors.

For more information, please contact under the following reference: EAHC/2013/BTSF/10.

The deadline to submit tenders for this procedure is the 27 September 2013.



  • Invitation to tender
  • Contract notice
  • Tender specifications
  • PDF tender form zip (Adobe Reader 9.5 or higher is required)

    How to complete the call for tender form - Step by step guide

    Note: this PDF form contains the following annexes:

    • Annex Ia - Tender submission form
    • Annex Ib - Letter of mandate
    • Annex IIa - Legal entity form for public entities
    • Annex IIb - Legal entity form for private entities
    • Annex IIc - Legal entity form for individuals
    • Annex III - Financial identification form
    • Annex IV - Declaration of honour
    • Annex VII - Economic and financial capacity overview
  • Annex V - Financial Offer Form
  • Annex VI - Draft contract and annexes
  • Annex VIII - Checklist
  • Annex IX - Statement of availability and exclusivity
  • Questions and Answers (last update: 24.09.2013)

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