Digital Agenda for Europe
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Ex-ante advertisement with pre-selection criteria for a negotiated procedure for a service contract of a value below 60.000€ - Conference and exhibition support services for FIA Athens 2014

Article

The European Commission will soon launch a call for tenders for a service contract of a maximum value of EUR 45.000. The purpose of this call for tenders is to purchase high-quality Conference and Exhibition support services for the 11th edition of the Future Internet Assembly (FIA Athens, http://www.fi-athens.eu), 17-20 March 2014, allowing the on-going Future Internet projects to showcase their achievements and demonstrate their solutions. The service includes provision of booths, poster walls, signage and LCD flat-screen TVs for the duration of the event, as well as the installation and dismantling of the exhibition.
Interested economic operators can express their interest to participate in the call for tender until 9 December 2013 (17:00 CET) in writing to
CNECT-FUTURE-INTERNET@ec.europa.eu

The pre-selection criteria applied for this call are:
1) Proven experience in organizing exhibitions at similar events (with over 300 participants);
2) Acknowledgement of delivery of exhibition services.

The following evidence must be provided in respect of each of the selection criteria identified above and included in the email expressing the interest of the economic operator to participate in the call for tender:
1) List of recent events (past 3 years – 2010 to 2013) that the operator has organized, with detailed information on event agenda and exhibition structure and planning;
2) Letters of confirmation of successful delivery from previous events.

Deadline: 
From 20/11/2013 to 09/12/2013

This publication is made pursuant to Article 124.1 (b) of the Rules of Application of the Financial Regulation that provides for an ex-ante publication on the Institutions' websites of contracts with a value up to 60.000 EUR. Only the candidates invited by the contracting authority to participate in the procedure for awarding this low value contract will be admissible.

The European Commission will soon launch a call for tenders for a service contract of a maximum value of EUR 45.000.The purpose of this call for tenders is to purchase high-quality Conference and Exhibition support services for the 11th edition of the Future Internet Assembly (FIA Athens, http://www.fi-athens.eu), 17-20 March 2014, allowing the on-going Future Internet projects to showcase their achievements and demonstrate their solutions. The service includes provision of booths, poster walls, signage and LCD flat-screen TVs for the duration of the event, as well as the installation and dismantling of the exhibition.


Interested economic operators can express their interest to participate in the call for tender until 9 December 2013 (17:00 CET) in writing to CNECT-FUTURE-INTERNET@ec.europa.eu
 

The pre-selection criteria applied for this call are:
• Proven experience in organizing exhibitions at similar events (with over 300 participants);
• Acknowledgement of delivery of exhibition services.
 

The following evidence must be provided in respect of each of the selection criteria identified above and included in the email expressing the interest of the economic operator to participate in the call for tender.

• List of recent events (past 3 years – 2010 to 2013) that the operator has organized, with detailed information on event agenda and exhibition structure and planning
• Letters of confirmation of successful delivery from previous events.

Processing your reply to the ex-ante advertisement will involve the recording and processing of personal data (such as your name, address and CV). Such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, any personal data requested are required to assess your capacity to participate in the call for tender and will be processed solely for that purpose by the Data Controller. You are entitled to obtain access to your personal data on request and to rectify any such data that is inaccurate or incomplete. If you have any queries concerning the processing of your personal data, you may address them to the Data Controller. You have the right of recourse at any time to the European Data Protection Supervisor for matters relating to the processing of your personal data.

For the purpose of this ex-ante advertisement, the Data Controller shall be the Head of the Unit in charge of this call for tender. Any queries concerning the processing of personal data of the Candidate can be addressed by e-mail to the following contact person: CNECT-DATA-PROTECTION-COORDINATOR@ec.europa.eu by indicating the reference of the ex-ante advertisement.

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