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Guidelines for student visits to DG Interpretation

Main purpose?

The main purpose of study visits to DG Interpretation (DG SCIC) is to allow students in conference interpreting to familiarise themselves with the professional life of a conference interpreter working for the European Institutions.

It provides a unique opportunity for future interpreters to hear about how the DG works, to learn about latest developments in new technologies in conference interpreting and to practise in "dummy booths" for a day, with a trainer. As such, it provides a first taste of professional life and an indication of the professional standards required to be recruited to work for the European Institutions.

NB: DG SCIC and the EP interpreting Directorate are working services. They are not visitors' services. Those simply wishing to visit to find out about general language aspects of the European Commission should apply to the Directorate General for Education and Culture.

Category 1: visit of 2 or 3 days

Target group:
student interpreters from universities already co-operating with DG SCIC

Duration:
2 or 3 consecutive days (always 3 days if combined with a visit to the European Parliament)

Structure of the programme (not exhaustive):

  • Arrival on Monday morning at the Albert Borschette Conference Centre (CCAB see mapexternal link) for Security clearance and badge distribution.
  • General introduction on the European Institutions: a presentation on DG SCIC, followed by a presentation on the European Parliament (if it concerns a combined visit (*)) and a talk on the European Court of Justice.
    (*)When the European Parliament is not involved, a presentation on interpretation topics is foreseen (speech repository, meeting preparation, awareness raising, EU accreditation tests, …).
  • One day is spent practising "dummy booth" with the trainer and with a DG SCIC staff interpreter. There is generally a short briefing session with the relevant Head of Unit.
  • If combined with a visit to the European Parliament, universities receive an additional "dummy booth" day, sitting in on meetings in the EP.

Maximum number of students per group:
In order to ensure that all students have the chance to practise "dummy booth", groups should not exceed 12. Exceeding 12 may limit this option.

Category 2 – visit of ½ day or 1 day

Target group:
student interpreters from universities not co-operating with DG SCIC

Duration:
half a day or 1 day maximum may be authorised by the competent Directors in DG SCIC and the European Parliament, usually without "dummy booth" practice.

Structure of the programme (not exhaustive):

  • Arrival on Monday morning at the Albert Borschette Conference Centre (CCAB see mapexternal link) for Security clearance and badge distribution.
  • Presentation of DG SCIC, presentation of the Speech Repository or other interpretation related topics.
  • An informal meeting with the relevant Head of Unit and/or, other members of that interpretation unit for a question-and-answer session.

Application procedure

Applications for study visits to the European Commission and European Parliament should be made separately.

Deadlines:

  • by May 1st for visits in autumn/winter of the same year (September-January)
  • by November 1st for visits in winter/spring the following year (February-June)

Application form DG SCIC:

The application form for visits to DG SCIC msw12 - 40 KB [40 KB]  (pdf pdf - 158 KB [158 KB] ) should be sent to the following mailbox:

SCIC-Study-Visits@ec.europa.euexternal link

With a copy to the Head of Interpretation Unit responsible for co-operation with your school/university.

Please note that a privacy statement applies to the collection of personal information via this form. By filling out the form you consent to the processing of your personal data as described.

Decision process:

  • All requests, particularly those falling outside category I will be considered on their merits/interest to DG SCIC and EP and are approved on the basis of availability of staff and at the discretion of the Directors/Heads of Unit concerned.
  • The "peak season" for visits is spring, February to May. A request for autumn (or for the months of January or June) is therefore more likely to be accepted for the dates of your choice.
  • It is up to DG SCIC and the EP Interpreting Directorate to agree the final schedule according to their respective possibilities, constraints etc. (such as EP Strasbourg weeks).
  • We count on some flexibility from universities to accept alternative visit dates if their preferred dates are already taken or not available.

Need more information?

For further information on study visits, you are welcome to contact the coordinator in DG SCIC or in the European Parliament:

European Commission, DG Interpretation:
Ms. Kris Van Balen
Kris.Van-balen@ec.europa.euexternal link
Tel : (32-2) 296 84 36

European Parliament:
Alison Graves
Head of Unit
Interpreter Training and Contacts with Universities
DG Interpretation and Conferences
European Parliament
alison.graves@europarl.europa.euexternal link