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TRACES (21-06-2016)

TRACES Newsletter - Issue n°1/2016

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NEWSLETTER

Issue n°1/2016

TRACES

TRAde Control and Expert System

Dr. Didier Carton

Editorial

By Dr Didier Carton - Head of the TRACES Sector, Directorate-General for Health and Food Safety, European Commission

Due to the reorganisation of DG SANTE, we've not been able to publish our newsletter for the last six months. This reorganisation brought together TRACES, RASFF and the administrative cooperation system against fraud to create unit G5, called "Alerts, Traceability and Committees". The unit's aim is to develop essential synergies for the optimisation of health protection.

However, these internal movements did not influence the development of TRACES and the first module of TNT (TRACES New Technology). The latter is dedicated to the certification of organic products and has been available online since early April. This innovation opens the path for the classical tools of border control and certification of exports to the EU.

In this issue you will find a sneak preview of the electronic version of the 2014 annual report with its summary sheets, reporting the activities of each country using TRACES. The report also includes an infographic, summarising the general activities of the system in 2014. Further on, you will see the extension of the TRACES user community, the implementation of electronic exchanges with Australia and the participation of Myanmar and Moldova.

Finally you can read about the changes that will affect TRACES, with the introduction of its new version 6.30 in early July.

I will now leave you to read this newsletter and invite you to send me any comments you may have.

What is TRACES?

TRACES is a multilingual online management tool which notifies, certifies and monitors trade in animals, products of animal origin and feed and food of non-animal origin, as well as of plants, seeds and propagating material. TRACES is an e-government system, following the requirements of the EU Digital Agenda towards dematerialisation of health documents.
For more information, have a look at the TRACES presentation.

 

In this edition

News from TRACES»  
International Cooperation»  
Facts & figures»  
Coming up»  
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TRACES NEWS

News on the system

TRACES New Technology

The certification module for organic produce was launched on 4 April 2016. The same date also marks the inauguration of TNT itself. To view the user manual of the new module, please click here.

Anybody wishing to try out TNT in the Training environment, regardless of being a user concerned with the certification of organic produce or simply a current user who is curious to discover the changes, please contact the TRACES Helpdesk, who will provide you with access.

TRACES classic

Establishment lists in the third countries

The sections XI FLS "Frogs' legs and snails", XII FAT "Rendered animal fats and greaves" and XV COL "Collagen" have been created in TRACES. According to article 12 of Regulation (EC) No 854/2004, third countries have been obliged, since 15 March 2016, to list their establishments in these sections in order to export these product types to the EU.

The sections XVI HRP "Highly refined products" and IB "Sprouts" have also been created. However there is currently no obligation of third countries to list their establishments.

Establishment lists in the Member States

The section IB "Sprouts" was created in February, to enable the MS to list the producing establishments needing approval in TRACES, according to Regulation (EC) No 210/2013 and listed according to article 31 § 2, f of Regulation (EC) No 882/2004. Unfortunately, only Belgium, The Czech Republic, Italy, Lithuania, Portugal and Spain have listed their establishments in TRACES.

Section XVI HRP "Highly refined products" was also created. So far, no establishments have been listed in this section.

Statistics reports

New Qlikview reports have been made available. These include a report on the CVEDP merging two preceding reports, correcting certain identified dysfunctions (slide bar for weight) and integrates new criteria in QID (a search tool in Qlikview called Quick Information Display); one report on the IMPORT certificates; a new tab called "global view" for the CED and corrections of the users report.

Version 6.23

Version 6.23 was set up on 24 November 2015. A number of bugs have been fixed (restoration of the notification of laboratory tests, inability to "copy as new" for an associated INTRA, dropdown menu for harmful organisms in a CHED-PP, access for CCA to an EXPORT). A Qlikview report has also been created on the activities of users as well as an access of MS-ADM and RADM to Qlikview. We would like to remind you that some customs codes exclusively for the CHED-PP were modified on 1 January 2016. Details of these changes are accessible here.

Version 6.30

Version 6.30 of TRACES will be installed on the production environment at the beginning of July. You can find more information about the improvements and changes that will be introduced in the version release note.

Changes to the RASFF form will be made and stricter consistency rules will be introduced for the TPA (Tripartite Agreement) form dedicated to the movement of horses between Great Britain, France and Ireland.

Pilot Projects

Plants, seeds and propagating material (CHED-PP, IMPORT)

Following the workshop of the Electronic Phytosanitary Certification (ePhyto) Convention which took place in Incheon (South Korea) from 9 to 13 November 2015, the Netherlands presidency of the Council of the EU organised two dedicated meetings (24 May and 10 June) inviting the MS to comment on the analysis of the procedures produced by the TRACES team, concerning the import trade and border control of plants. The development of these modules has become a priority of TNT.

In 2016 10 Member States and Switzerland are currently using the module for the Common Health Entry Document - Plant Products (CHED-PP): Austria, Spain, Estonia, France, Hungary, Latvia Lithuania, Malta, Poland and Slovakia. In 2015 more than 76 000 CHED-PP were issued by 9 MS and Switzerland. This doubles the figures of 2014. Five years ago, at the meeting of the chief officers for plant health, that took place under the Polish Presidency in Warsaw on 7 October 2011, additional Member States (Belgium, Germany, the United Kingdom, the Netherlands and Sweden) volunteered to use the system. Unfortunately, and despite repeated commitments at the Council, they have so far not yet tried out the module, even on an experimental basis. However, Belgium is due to start in early 2017.

Data exchange between national databases for bovine identification (BOVEX)

During 2015, the 5 Member States (Belgium, Spain, France, Greece, Italy) using the interface to electronically send and receive information about bovine passport exchanges have exchanged more than 1.350 million bovines and more than 45 000 batches, resulting in more than 500 000 passports that have automatically been integrated in the national databases. Please find here below the activities of each of these countries:

BOVEX: Number of passports submitted in 2015

At a meeting between these 5 countries and the Commission on 11 December 2015, it was decided to install a new version in June, fixing some bugs (country ISO codes, name of the species) and bringing some improvements (search / retrieval / modification from the ear tag number, date of first calving, reuse of a passport not yet recovered by a national database).
Follow this link to access the report of the meeting.

The participation of the countries (Ireland, Latvia, the Netherlands, Poland, Portugal, the Czech Republic, Romania, and Slovakia) who committed to the development of the BOVEX interface, replying to an invitation to take part during a meeting on 11 and 12 June 2015 in Rome and Teramo, is still pending. Only Belgium joined the group of pioneers at record speed in less than one month after the meeting took place.

The TRACES Club: new members

Myanmar

Following a BTSF training event, held in Yangon on 28 and 29 January 2016, Myanmar, through DOF (Department Of Fisheries, Ministry of Agriculture, Livestock and Irrigation), started using TRACES by submitting their first certificate on 3 February 2016, only a few days after the event.

After the Philippines, Indonesia and Vietnam, Myanmar is the 4th ASEAN country using TRACES. Still pending are Malaysia and Singapore for the transhipment of meats from New Zealand.

Moldavia

Following a TAIEX training in Chisinau on 16 to 20 June 2014, Moldavia, through the ANSA (Agenţia Naţională pentru Siguranţa Alimentelor), submitted its first certificate on 15 March 2016. Since then, about forty export certificates for leather and honey were created in TRACES between March and May. They have all been cloned by the Romanian BIP in Albiţa.

Within CEFTA, only Albania and Montenegro are not yet using TRACES to put certificates in place on a regional level.

Australia

The collaboration with Australia, on the automatic exchange of data between the AQIS certification system and TRACES, was concluded with the submission of the first certificate in TRACES on 12 April 2016. Since then, more than 300 export certificates for bovine and ovine meats were transferred to TRACES, up until the end of May.

After New Zealand, Australia is the second country with which the daily automatic exchanges is working. Unfortunately, since 14 April, the exchanges with New Zealand have been momentarily stopped, following a coordination error within the application of decision 2015/1901.

Report and infographic on the activities in TRACES for 2014

The annual report on the TRACES activities of 2014 is now available online in English, French, German, Portuguese and Spanish. It provides a general overview by module and an individual view of activities by the user countries of TRACES and is supplemented by information sheets on the movement of farm animals within the EU.

The infographic is a visualisation of the main points in TRACES.

Please don’t hesitate to send us your comments and to share these reports via the social networks.

LEGISLATION

New and amended certificates

IMPORT

CERTIFICATE

REGULATION N°O.J.

APPLICATION DATE

TITLE

798/2008 (2015/2258) Single consignments of less than 20 units of poultry other than ratites, hatching eggs and day-old chicks thereof (LT20)

Commission Implementing Regulation (EU) 2015/2258

19/01/2016

Commission Implementing Regulation (EU) 2015/2258 of 4 December 2015 amending Regulation (EC) No 798/2008 as regards imports and transit of single consignments of less than 20 units of poultry other than ratites, hatching eggs and day-old chicks thereof.

INTRA

CERTIFICATE

REGULATION N°O.J.

APPLICATION DATE

TITLE

2016/645 Milk/dairy products in Bulgaria

Commission Implementing Decision (EU) 2016/645

12/05/2016

Commission Implementing Decision (EU) 2016/645 of 22 April 2016 concerning certain protective measures against lumpy skin disease in Bulgaria

2016/645 Fresh meat, meat preparations and products in Bulgaria

Commission Implementing Decision (EU) 2016/645

12/05/2016

Commission Implementing Decision (EU) 2016/645 of 22 April 2016 concerning certain protective measures against lumpy skin disease in Bulgaria

64/432 (2015/819) F2 Swine

Commission Implementing Decision (EU) 2015/819

14/01/2016

Commission Implementing Decision (EU) 2015/819 of 22 May 2015 amending Annex F to Council Directive 64/432/EEC as regards the format of the model health certificates for intra-Union trade in bovine animals and swine

EXPORT

CERTIFICATE

APPLICATION DATE

TITLE

Canada

20/11/2015

Harmonised health certificate from the EU to Canada for export of pig meat

01/12/2015

Harmonised health certificate (CA) (V2) from the EU to Canada for export of aquatic animals for retail use or food service

Chile

13/04/2016

Harmonised health certificate from the EU to Chile for exports of registered horses (temporary admission)

04/05/2016

Harmonised health certificate from the EU to Chile for exports of casings
 

All these certificates are now available via the public CIRCA BC site. To receive automatic notifications about any changes in this list, follow the instructions in the user guide.

INTERNATIONAL COOPERATION

Malaysia, COM, October 2015

In response to a request by the Director of Quality and Food Safety of the Ministry of Health in Malaysia of 10 April 2015, requesting to use the module for export certificates, a workshop for certifiers and export companies was organised by the Commission in Putrajaya. Thus, 16 inspectors and 22 representatives of 14 exporting companies participated in the workshop held from 5 to 8 October 2015.

The participation of Malaysia in TRACES would add an additional member of ASEAN alongside Indonesia, the Philippines, Myanmar and Vietnam.

Malaysia, COM, October 2015

Bosnia-Herzegovina, TAIEX, October 2015

A training session for inspectors of the Ministry for Agriculture was organised by TAIEX in Sarajevo from 26 to 30 October. For an improved administration of the certification, which is already 100% done in TRACES, 12 veterinary units have been created

Following the training event, the CVO confirmed his interest to revive the certification process in TRACES for trade between the CEFTA Parties and his will to achieve the realisation of harmonized certificates for EU imports.

Bosnia-Herzegovina, TAIEX, October 2015

Serbia, TAIEX, October 2015

Following the TAIEX training that took place on 15 to 18 September 2015, a meeting with the Serbian veterinary authorities was organised in Belgrade, on 9 October, to make a state of play of the TRACES activities. They committed to increase the low use of the IMPORT module (5% of the shipments). This has been effective as since January 2016, all the export certificates towards the EU have been submitted in TRACES. Like Bosnia-Herzegovina, they also confirmed their interest in using TRACES for the exchange of certificates with the CEFTA parties states and asked for the process to be restarted.

Serbia, TAIEX, September 2015

Spain, BTSF, November 2015

A workshop aimed at the Member States was held on 2 to 6 November 2015, in Madrid. The training was organised within the Framework Programme "Better Training for Safer Food" and was focussed on the module to exchange intra-EU certificates. 13 Member States (Germany, Austria, Belgium, the Czech Republic, Denmark, Spain, France, Ireland, Italy, Poland, Portugal, Romania, and Slovakia) attended and Switzerland followed the seminar. The Member States requested a couple of improvements to TRACES: organisation management (duplicates and the pre-valid status), the layout of the certificates and rules for identification (sheep, horses), increase of the notification frequency, dynamic selection of welfare checkpoints depending on the route, statistics reports (more objects, access to cancelled and replaced certificates) and acknowledgments of byproducts by economic operators.

Spain, BTSF, November 2015

IPPC, South Korea, November 2015

A symposium on electronic certification was held from the 9 to 13 November, in Incheon, within the framework of the organised exchange of plants under the guide of the International Convention for Plant Protection. 70 participants attended the symposium, including representatives of plant protection organisations, regulators, industry, multinational organisations, members of the ePhyto committee and the IPPC.

The topic of the Symposium was the implementation of a harmonised electronic certification for the phytosanitary certificate (ePhyto). The use of national generic systems and of a global hub, the harmonisation of terms of reference, as well as the implementation of a pilot group were discussed. Please see the report of the IPPC for further information.

CIPV, South Korea, November 2015

EFTA, Brussels, November 2015

A workshop on the use of TRACES and the statistical tool was organised for three auditors from the EFTA Surveillance Authority to the European Commission. The workshop was held on 19 November 2015.

EFTA, Brussels, November 2015

Russia, December 2015

A meeting with representatives of the Russian federal service for veterinary and phytosanitary surveillance (Rosselkhoznador) took place on 22 December 2015, in Brussels. The aim of the meeting was the recognition of the TRACES format for the export health certificates and the implementation of a connection between TRACES and VETIS, their IT system that integrates ARGUS (border controls) and MERCURY (national and international certification), in order to develop electronic exchanges of notifications and sanitary certificates. These aims were confirmed by further exchanges with Rosselkhoznadzor.

The 30 harmonised certificates for the export to the Russian Federation and the former Customs Union (Belarus, Kazakhstan, Russia) will be available in TRACES at the end of June. Works on the electronic exchange have already started.

Vietnam, BTSF, January 2016

Following a request of the Director of the National Agro-Forestry-Fisheries Quality Assurance Department, a training session for the administrative sectors of Can Tho and Ca Mauhas was organised in Can Tho on 25 and 26 January 2016, under the guidance of the BTSF. The aim was to extend the use of TRACES, which started in May 2015, representing about 10% of the exports. 6 certifiers and 21 representatives from 27 companies participated in the training.

Vietnam, BTSF, January 2016

Myanmar, BTSF, January 2016

A training session on the use of the module for export certification was requested by the DOF (Department Of Fisheries, Ministry of Agriculture, Livestock and Irrigation). The training session for inspectors and export organisations was held on 28 and 29 January 2016 under the guidance of BTSF and MTDP (Myanmar Trade Development Programme). Thus, 9 DOF certifiers and 18 representatives from 17 export organisations have been trained. Myanmar has already started to use TRACES.

Myanmar, BTSF, January 2016

Belgium, February 2016

Four training sessions on the use of the module for organic certification, deployed in TNT, were organised for the Member States and Switzerland in Brussels from 18 to 23 February, followed by a training session for Organic Control Bodies on 11 May, which was organised in collaboration with the European Organic Certifiers Council (EOCC).

Argentina, March 2016

On 2 and 4 March, meetings with representatives of SENASA (Servicio Nacional de Sanidad y Calidad Agroalimentaria) took place in Buenos Aires, to discuss the development of an electronic exchange of data between SIGCER (Sistema Integrado de Gestión de la Certificación) and TRACES. Argentina is our eighth exporter of products from animal origin. The realisation of this initiative would allow the extension of the number of countries with which it is possible to realise electronic exchanges.

Paraguay, BTSF, March 2016

The General Director of SENACSA (Servicio Nacional de Calidad y Salud Animal) requested to use the module for export certifications. In reply to this request, two trainings sessions were organised within the BTSF and were held from 8 to 11 March targetting inspectors and export organisations. 20 SENACSA certifiers and 11 export organisations (including one for ornamental fish) attended the training sessions.

Paraguay, BTSF, March 2016
Paraguay, BTSF, March 2016

Italy, BTSF, March 2016

A workshop aimed at the Member States was held from 15 to 18 March 2016 in Turin. The workshop was organised within the Framework Programme "Better Training for Safer Food" and focussed on the module to exchange intra-EU certificates. 22 Member States (Germany, Austria, Bulgaria, Cyprus, Croatia, the Czech Republic, Denmark, Spain, Estonia, Finland, Greece, Hungary, Ireland, Italy, Lithuania, Latvia, the Netherlands, Poland, Portugal, Romania, Slovenia and Sweden) and Norway attended the workshop. The requests by the Member States for the improvement of TRACES, which add to the requests made at the Workshop in Madrid, were focussed on the organisational problems (duplicates, pre-valid status, missing phone numbers), missing notifications for registered horses (missing certification), improving the information about animal transport in view of their well-being (calculation and time display of each means of transport where several means of transport are combined, change of vehicle) and the introduction of a communication channel in TRACES that can be used between veterinary units.

Italy, BTSF, March 2016

Spain, BTSF, April 2016

A workshop aimed at the Member States and for countries falling under the Neighbourhood Policy was organised from 5 to 8 April in Alicante. The training was organised within the Framework Programme "Better Training for Safer Food" and focussed on the module of border control for products of animal origin and living animals. Nine Member States (Belgium, the Czech Republic, Spain, France, the United Kingdom, Italy, Romania and Slovenia), plus Iceland, one Candidate Country (Turkey) and 7 countries falling under the Neighbourhood Policy (Armenia, Algeria, Egypt, Israel, Lebanon, Morocco, Tunisia) took part in the workshop. The requests for improvement (Business rules between part I and II of an IMPORT, the simplification or better integration of large lists of ornamental fish, Qlikview and listings by customs codes) will be taken into account for the development of TNT. The corrections (percentage of physical controls, user data report on Qlikview) will be implemented in TRACES.

Spain, BTSF, April 2016

Estonia, BTSF, May 2016

A workshop aimed at the Member States was held from 10 to 13 May in Tallinn. The workshop was organised within the Framework Programme "Better Training for Safer Food" and focussed on the module of border control for products of non-animal origin. 19 Member States (Belgium, Bulgaria, Croatia, Spain, Estonia, Finland, France, the United Kingdom, Greece, Hungary, Ireland, Italy, Lithuania, Latvia, Malta, Poland, Portugal, Romania, Slovenia), 1 EFTA country (Switzerland) and three candidate countries (Bosnia-Herzegovina, the Former Yugoslav Republic of Macedonia and Serbia) took part in the workshop. The requests of the MS to TRACES mainly concerned measures that need to be supported by a regulation, such as the mandatory use of TRACES by forwarding agents and the calculations of physical checks based on a statistical risk assessment. These points should be corrected once the new control Regulation comes in to force. The extension of the use of data mining for laboratory tests, the automatic transfer of common data between several documents of different nature (CED and CHED-PP) and the improvement of a secured access to TRACES will be integrated in TNT. The most critical request of the MS concerning the correction of duplicates will be treated through the development of WEB services between national databases and TRACES.

Spain, BTSF, April 2016

Turkey, TAIEX, May 2016

Following the request of the Ministry of Agriculture and Food, a second Workshop was organised by TAIEX in Izmir. The workshop took place from 24 to 27 May. 25 certifiers from 13 provinces, 5 coordinators from the central ministry and 10 representatives of the main exporting organisations of fishery products participated in the workshop.

The aim of the workshop was to facilitate the extension of the use of TRACES, effective since 27 February 2015, as a result of a first TAIEX workshop in September 2014. In 2015, about 10% of the certificates were issued via TRACES.


FACTS & FIGURES

Facts and Figures

Europe: 28 Member States of the EU, 4 EFTA countries, Andorra, Bosnia-Herzegovina, Faeroe Islands, the Kosovo, Moldavia, Saint-Marin, Serbia, the Former Yugoslav Republic of Macedonia (FYROM).

Africa: South Africa, Algeria, Cap-Verde, Ivory Coast, Kenya, Madagascar, Morocco, Maurice, Mauritania, Uganda, Senegal, the Seychelles, Tanzania, Tunisia

America: Costa Rica, El Salvador, Ecuador, Greenland, Guatemala, Honduras, the Falklands, Mexico, Nicaragua, Panama, Peru, Saint-Pierre and Miquelon, Uruguay.

Asia: Indonesia, Israel, Myanmar, Philippines, Taiwan, Turkey, Vietnam.

Oceania: Australia, Solomon Islands, New Caledonia, New Zealand, Papua New Guinea, French Polynesia, Republic of Fiji.

TRACES users worldwide

Certification activity in TRACES

Registered consignments in EU countries in 2015
Registered consignments in EU countries: Oct-Dec 2015
Registered consignments in EU countries: Jan-Mar 2016
Registered consignments in non-EU countries: Oct-Dec 2015
Registered consignments in non-EU countries: 2015
Registered consignments in non-EU countries: Jan-Mar 2016

COMING UP

Coming up

JOIN TRACES

Are you an economic operator trading within the European Union? Or a competent authority? Visit the TRACES website for more information or visit the TRACES Toolkit to have access to all users' manuals, video and templates.

Don't hesitate to contact the TRACES Helpdesk for any question.

CONTACT

For specific questions, contact the TRACES team at sante-traces@ec.europa.eu or get in contact with the TRACES Helpdesk: +32 2 297 63 50

Visit the following sites for more information:

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