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TRACES (27-03-2014)

TRACES newsletter - Issue n°1/2014

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Issue n°1/2014


Trade Control and Expert System

Dr. Didier Carton



By Dr Didier Carton - Head of TRACES Sector, Directorate General for Health and Consumers, European Commission


On behalf of the TRACES team, I have the pleasure of presenting a new issue of the TRACES newsletter focusing on the events of the last trimester of 2013.

This edition recalls the implementation on 9th December 2013 of the TRACES version 6.10 with the enhancements related to the transmission of complementary documents, the fully printable journey log format and the link between the Common Health Entry Document for Plant Protection (CHED-PP) and EUROPHYT, the EU notification system for plant health interceptions.

This edition also provides information on the results of the training carried out and the pilot projects and initiatives that were launched.

On 1st April 2014, TRACES will celebrate its 10th anniversary. To mark this occasion the next issue of the TRACES newsletter will be devoted to a review of the progress made in the decade just passed.

Enjoy the read!

What is TRACES?

The 'TRAde Control and Expert System' (TRACES) is a management tool for tracking the movements of animals, products of animal and non-animal origin and also of plants, from both outside the European Union and within its territory. For more information, have a look at the TRACES presentation.  

In this edition

News from TRACES»  
International cooperation»  
Facts & figures»  
Coming up »  
Join TRACES »  
Contact »  
 Previous editions
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News from the system

TRACES new version (6.10)

Following the installation of the latest TRACES Version 6.10 back in December 2013, a number of new functionalities have been installed. Here below, a summary of the key improvements:

ºA link with EUROPHYT has been established within the Common Health Entry Document for Plant Protection (CHED-PP)

ºRegarding the Intra-EU certificates, the journey log is now fully printable, a transport organiser can be defined and the planning section is completed by the arrival date and time, surface and weight.

ºFiles may be uploaded to any certificate (CVED, CED, CHED-PP, IMPORT, INTRA, EXPORT, DOCOM, DECLAR) by economic operators, transitairs (customs agents) and competent authorities (15 Mbytes limit) and may be downloaded by the person involved.

ºCSV files are available for uploading the information on the identification of the goods for all certificates (IMPORT, INTRA, EXPORT, DOCOM, DECLAR).

For more details about the TRACES version 6.10, you can download the release note in English, French, German, Italian, and Spanish.


As announced in the latest issue of the newsletter, the TRACES Toolkit is now available in Croatian. The TRACES Toolkit assists users in identifying the appropriate manuals, videos and templates and helps explain the functional TRACES modules, tools, goals and objectives. The TRACES TOOLKIT is accessible in 23 EU official languages via:

º The 'Information' button in the top right of the TRACES window (when logged in), or

º The URL:

Follow-up from training and missions


Algeria began to use TRACES in November 2013 and issued 7 health certificates for export to the EU from Oran Province.


Immediately after the training held in November 2013, Uganda began using TRACES to issue health certificates for export to the EU and already 270 certificates were issued in 2013. This achievement makes Uganda the speediest country in the implementation of the TRACES application following participation in a TRACES training course! Congratulations Uganda and welcome in TRACES!

Pilot project

Member States of Central European Free Trade Agreement (CEFTA)

The pilot project on regional certification among the CEFTA countries regarding milk products will be launched towards the end of March following receipt of the translations into Serbian, Bosnian and Albanian, In order to expand the project to all CEFTA countries, with the exception of Montenegro, Macedonian translation is shortly expected.

Certificates for the export of milk products from EU Member States to CEFTA countries are available from the end of March, except to the Former Republic of Macedonia (FYROM)

Common Health Entry Document for Plant Protection (CHED-PP)

France, Latvia, Lithuania, Malta and Poland are actively pursuing the implementation phase of CHED-PP and it is expected that, by the end of 2014, all plant health control results in these countries will be recorded in TRACES. These CHED-PPs will represent tens of thousands of certificates per year.

The information already available in a CHED-PP is automatically transferred to an alert notification, simplifying and reducing possible data input errors.

Following the requests expressed by Member States, improvements about wood packaging materials that are the subject of a notification are under further enhancement and will be available in early summer. A connection with the database of the European and Mediterranean Plant Protection Organization (EPPO) is planned to allow updates about new species and pests in real time.

New Zealand and UN/CEFACT data transfer protocol

The development of UN/CEFACT protocol for data transfer continues with New Zealand on the basis of the health certificate model for the fishery products. In the coming weeks, an upgrade to a second testing phase in the TRACES production environment is planned. Once the UN/CEFACT protocol for electronic transmission of data of the fishery product certificates is fully functional, this protocol will be extended to meat and meat products.

Data exchange between bovine identification database (BOVEX)

The pilot project initiated by Italy and Spain in April 2013 continues. The experiments conducted allowed adapting the tool. Greece and France are developing an interface for data exchange.



Amended certificates





Veterinary certificate for meat of farmed ratites for human consumption (RAT)


Commission Implementing Regulation of 17 February 2014 amending Regulation (EC) No 798/2008 as regards certification requirements for imports into the Union of meat of farmed ratites for human consumption and the entries for Israel and South Africa in the list of third countries or territories

Veterinary certificate for raw milk, dairy products, colostrum and colostrum-based products for human consumption for transit or storage


Commission Implementing Regulation of 5 March 2014 amending Regulation (EU) No 605/2010 as regards animal and public health and veterinary certification conditions for the introduction of colostrum and colostrum-based products intended for human consumption into the Union






Veterinary certificate for colostrum and colostrum based products for human consumption intended for importation


Commission Implementing Regulation of 5 March 2014 amending Regulation (EU) No 605/2010 as regards animal and public health and veterinary certification conditions for the introduction of colostrum and colostrum-based products intended for human consumption into the Union

Health certificate for re-entry into the Union of registered horses after temporary export to Mexico for less than 90 days to participate in specific cultural events in the Metropolitan area of Mexico-City


Commission Implementing Decision of 13 February 2014 amending Decision 93/195/EEC as regards animal health and veterinary certification conditions for the re-entry of registered horses for racing, competition and cultural events after temporary export to Mexico and amending Annex I to Decision 2004/211/EC as regards the entry for Mexico in the list of third countries and parts thereof from which imports into the Union of live equidae and semen, ova and embryos of the equine species are authorised




Chilled/frozen Pork;
Frozen ovine/caprine semen;
Frozen equine semen;
Bovine meat

New Zealand

Pig meat

United States

Equine semen;
Bovine semen


Pig meat



Italy, October 2013

A workshop addressed to Member States on the subject of intra-Union trade of animals was held in Turin from 22nd to 25th October 2013 under the "Better Training for Safer Food" Programme. This workshop provided the opportunity to introduce the latest improvements of TRACES and to gather comments and requests of representatives of Member States. Participants showed a genuine interest and appreciation for Qlikview, a tool developed for statistics consultation of TRACES data.

In addition, the implementation of some regulatory measures is welcomed, particularly with regards to the obligation of notification and certification before the goods' leave, the extension of the obligation of notification to all traded animal species, and that only approved organisations at national level will be in the TRACES database of listed establishments.

Ukraine, November 2013

A workshop on TRACES, addressed to the Ukrainian regional veterinary services and the exporting companies of honey and poultry meat to EU market, was held in Kiev from 19 to 23 November under TAIEX (Technical Assistance and Information Exchange) instrument.

It was attended by 21 officials from Kiev, Harkiv, Dnepropetrovsk, Donets, Lviv and Odessa regions involved in veterinary checks at the Ukrainian border were trained to use TRACES to issue veterinary border checks result documents via TRACES. Also the training on the use of the certification via TRACES of the Ukrainian honey and poultry meat products to EU market was held.

Additionally 21 representatives from 6 major companies exporting honey or poultry meat to the EU were trained in use of the export TRACES module.

Ukrainian authorities are planning the follow up workshops on TRACES under TAIEX instrument for 2014.

Uganda, December 2013

During a training held in November 2013 in the city of Entebbe, 20 inspectors of the Department of Fisheries Resources (DRP) and 16 representatives of the 13 out of 14 of the largest companies exporting fishery products to EU were trained in the use of export TRACES module.

On 25th November 2013 - immediately after training - Uganda issued its first certificates in TRACES to export fishery products to the EU. Since 1st December, the DRP imposed TRACES for drafting certificates. In 2013, a total number of 270 certificates were made in TRACES.

The certification to the EU had the goal to promote the certification at regional level, particularly with the five countries of the East African Community. Kenya's participation along with Uganda, will facilitate the use of TRACES in this region.

Spain, December 2013

During the BTSF training seminar for Member States on non-commercial movement of pet animals and following the visit of the entry point of Tarifa, a meeting with the Spanish veterinary and customs authorities was held in Algeciras. The objective was to analyse the situation at the entry points in order to implement the future TRACES version (TNT), a module for recording the flows of these animals and to share information among competent authorities when it comes to notification of rejections.

Moldova, December 2013

As a follow-up of the "Better Training for Safer Food" workshop held in Tallinn in July 2013 and the workshop for CEFTA countries in October 2013 in Brussels, the Moldavian authorities expressed their interest in deepening their knowledge of TRACES with the aim to start using the system to send their certificates to the EU.

A mission held in Chisinau in December was the occasion to introduce the different useful features of TRACES to the competent authorities and economic operators. Moreover, it has been assessed what can be the best administrative structure to support the implementation of TRACES in the country.

Given the interest on TRACES, shown by the Moldavian authorities, a training seminar under the TAIEX instrument, is likely to be scheduled in the coming months in order to allow Moldova to start sending certificates to the EU through TRACES.



Documents and certificates in TRACES

Documents and certificates in TRACES
Documents and certificates in TRACES

Registered consignments in EU Countries October-December 2013

Registered consignments in non-EU Countries October-December 2013


Worldwide presence 

Worldwide presence

Europe: 28 EU Member States, 4 EEA/EFTA Countries, Andorra, Bosnia-Herzegovina, Faroe Islands, Kosovo, San-Marino, Serbia.

America: Costa Rica, Ecuador, Falklands Islands, Guatemala, Honduras, Mexico, Nicaragua, Panama, Saint Pierre and Miquelon, United States, Uruguay.

Oceania: French Polynesia, New Caledonia, New Zealand, Republic of Fiji.

Africa: Algeria, Benin, Cape Verde, Kenya, Madagascar, Mauritania, Mauritius, Morocco, Namibia, Senegal, Seychelles, South Africa, Tunisia, Uganda.





Are you an economic operator trading with the European Union? Or an official veterinarian dealing with health certificates? Visit the TRACES website for more information or visit the TRACES Toolkit to have access to all users' manuals, video and templates.

Don't hesitate to contact the TRACES Helpdesk for any question.



For specific questions, contact the TRACES team at or get in contact with the TRACES Helpdesk: +32 2 297 63 50

Visit the following sites for more information:

  • Visit the TRACES website
  • Visit the TRACES Toolkit to access manuals, videos and "templates" of TRACES
  • Visit the website of non-EU countries establishment lists for all questions on 'Approved establishment lists' (LMS).
  • Visit the RASFF website for all questions on 'Rapid Alert System for Food and Feed' (RASFF).
  • Visit the BTSF website for all questions on 'Better Training for Safer Food' (BTSF).

Visit the "Export Helpdesk" for all questions on non-veterinary/sanitary matters like market access, VAT, customs.

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