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TRACES (11-09-2013)

TRACES newsletter - Issue n°2/2013

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Issue n°2/2013


Trade Control and Expert System

Dr. Didier Carton



By Dr. Didier Carton, Head of TRACES Sector, Directorate General for Health and Consumers, European Commission


The TRACES team has the pleasure of presenting the second issue of the TRACES newsletter.

This edition illustrates the new version 6.00 of TRACES with the introduction of a new module dedicated to phytosanitary import control, the implementation of time zones avoiding any distortion of issuing and departure timetable for means of transport and the opening of a regional certification outside the European Union.

These new modules allow not only a global approach to health controls for better traceability and rapid reaction in case of sanitary alerts of animal, public health and plants health protection, but also a strengthened cooperation with our business partners.

You will also find interesting data about the activity of TRACES users.

Enjoy the read

What is TRACES?

The 'TRAde Control and Expert System' (TRACES) is a management tool for tracking the movements of animals, products of animal and non-animal origin and since version 6.00 also of plants, from both outside the European Union and within its territory. For more information, have a look at the brand new TRACES presentation.  

In this edition

News from TRACES »  
Legislation »  
Reports from around the world»  
Seminars, workshop and training on TRACES»  
Facts & figures »  
Worldwide presence»  
Coming up »  
Join TRACES »  
Contact »  
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New version

The TRACES version 6 was installed on Monday 22nd of April 2013 and integrates three major adjustments:

º the introduction of a new module designed to control the importation of plants, seeds and propagating materials with the creation of a Common Health Entry Document for Plant Protection (CHED -PP);

ºthe implementation of time zones to apply consistency rules according to local time and not just according to the Brussels time;

ºregional certification for non-EU Countries outside the scope of the EU.

For more information and details, you can download the Release Note of version 6.

Pilot phase for plants, seeds and propagating materials

Sixteen EU Member States have indicated their intention to participate in the pilot phase to test the CHED-PP.

The CHED-PP is validated by the competent authorities at border inspection posts within Member States and allows the interconnection of phyto-sanitary control authorities of all Member States.

Besides the customs codes, TRACES also uses the 'European and Mediterranean Plant Protection Organization'(EPPO) codes to facilitate communication between the different control bodies.

While aiming for better disease and pest prevention, this module is also expected to reduce administrative burden and to strengthen relations between traders and competent authorities.

So far, only Latvia and Poland have started using the CHED-PP module in production; other Member States are still testing the module in a training environment.

New members


On 1st July 2013 Croatia joined the European Union as the 28th Member State. As a consequence, Croatia is no longer using TRACES as a non-EU Country, as it has been since 2009 for its export to the EU and for the border control within its Border Inspection Posts. Croatia began using TRACES as a Member State on the 1st of July 2013. Welcome Croatia!


Republic of Fiji

Following the "Better Training for Safer Food" Training which took place last October 2012 in Port Moresby, the Republic of Fiji began to use TRACES on 11th June 2013.



Following the workshop which took place on 10th and 11th of April in Pristina, Kosovo began using the export certification module and the border control module on 22nd of April 2013.


Falklands Islands and Namibia

The Falklands Islands began using TRACES in December 2012. Under the framework of a pilot phase, Namibia has been using TRACES since February 2013.



New certificates






Animal by-products/derived products


[294/2013 L98/1]

Commission amending and correcting Regulation (EU) No 142/2011 implementing Regulation (EC) No 1069/2009 of the European Parliament and of the Council laying down health rules as regards animal by-products and derived products not intended for human consumption and implementing Council Directive 97/78/EC as regards certain samples and items exempt from veterinary checks at the border under that Directive

In vivo bovine embryos


[300/2013 L90/71]

Commission implementing Regulation (EU) No 300/2013 of 27 March 2013 amending Regulation (EU) No 605/2010 laying down animal and public health and veterinary certification conditions for the introduction into the European Union of raw milk and dairy products intended for human consumption

In vivo bovine embryos
In vitro bovine embryos


[2012/414 L 194/12]

Commission implementing Decision of 19 June 2013 amending Annexes II, III and IV to Decision 2006/168/EC as regards certain veterinary certification requirements for imports into the Union of bovine embryos






Raw pet food, Animal by product pet food, outside the feed chain


Commission Regulation amending and correcting Regulation (EU) No 142/2011 implementing Regulation (EC) No 1069/2009 of the European Parliament and of the Council laying down health rules as regards animal by-products and derived products not intended for human consumption and implementing Council Directive 97/78/EC as regards certain samples and items exempt from veterinary checks at the border under that Directive



China: January 2013

From 25th to 28th January 2013, a discussion about the establishment of an electronic exchange of certificates between TRACES and China E-cert, the certification system AQSIQ (Administration of Quality Supervision, Inspection and Quarantine of the People's Republic of China), was held in Beijing with the aim of facilitating trade between the EU and China and to fight against fraudulent certificates.

However, the structure of the Chinese database must undergo improvements before being able to transmit data to TRACES. A new version is under development and could be completed in 2014 to improve communication with TRACES.

The use of TRACES to send electronic pre-notifications of European export, notably of pork meat, is planned, with the aim of accelerating the control procedures at the Chinese border.

African Union

On 18th and 19th of February 2013, the fifteenth meeting of the European Union and African Union Joint Strategic Support Group (JAES) was held at the headquarters of the African Union in Addis Ababa. The use of TRACES by African Union members at national level or within regional economic communities, was recommended during the workshop IBAR (Inter African Bureau for animal Resources) held in Kigali in October 2012. These recommendations were presented to the College of Commissioners and were accepted at their meeting held on April 25th and 26th. A contact group will study the practical aspects. TRACES version 6.00 is ready to allow the use of TRACES at regional level, provided that a prior harmonization of certificates is achieved.


A technical meeting with the Ministry of Agriculture of Brazil, was held on 3rd and 4th of March 2013 to discuss certificates exchanges between TRACES and the Brazilian certification system SIGSIF (System Information Management of the Federal Service for inspection) with the aim of facilitating trade between Brazil and the EU. However, the structure of the database SIGSIF must undergo adjustments before being able to transmit data to TRACES. A new version is under development and should be completed before the end of 2013 to allow communication with TRACES.

Awaiting the development of new SIGSIF, the incorporation into TRACES of the three certificates for the import of fishery products (capture, aquaculture and by-products) from the EU to Brazil was proposed, aiming at put in place a pilot project for the certification of those products.




Object: TRACES, Kosovo and neighbourhood policy

Date and place: Pristina 10th-11th April 2013

Programme: TAIEX

Training in Kosovo: officials of the veterinary authorities

The objective of this mission was to train the veterinary authorities of Kosovo to use the TRACES IMPORT module and the "Common Veterinary Entry Document" (CVED) module for non-EU countries under the European Neighbourhood Policy. An additional objective is the attempt to standardise the procedures in the Balkans for data collection through health import controls, which was initiated with Croatia and continued with Serbia and Bosnia Herzegovina.

During the training session, 18 inspectors were trained: 11 from local units and 7 from the Border Inspection Posts. Since 22nd of April Kosovo has been a TRACES user.


Object: Workshop within the Programme "Better Training for Safer Food" about the TRACES use within the Border Inspection Posts

Place and date: Alicante 23rd - 26th April 2013.

Organised by Agriconsulting


Training in Spain


The main objective of this mission was to assess the first workshop for Member States under the new BTSF contract and to meet the representatives of the South Mediterranean Countries as a follow up of the training session organised by TAIEX in Cyprus back in September 2012.

The neighbouring South-Mediterranean countries

The possibility of using the new version 6.00 of TRACES at regional level was presented during the meeting with all representatives of the Arab Maghreb Union (AMU). Considering that Morocco and Tunisia are already TRACES users, a pilot project might be launched within the AMU following the harmonisation of the certificates. This will enable a seminar to be held in Cyprus with the Mediterranean countries from 5th to 7th September 2012, as previously recommended.


The border control module was the subject of a training session in Rabat from 5th to 9th October 2009 within the BTSF Programme. Morocco participated in the seminar on border controls in Athens in June 2012. The National Office for Health Security of Food Products (ONSSA) intends to use TRACES for border control of products of animal origin.


After using TRACES in the governorates of Mahdia and Nabeul, the Directorate of Veterinary Services (DFS) has begun to use TRACES in the governorates of Monastir and Sfax.


A training session about the use of TRACES about exports from Algeria and border control was organized by TAIEX in June 2013.


A training session about the use of TRACES for exports to the EU was organized by TAIEX in July 2013.

Egypt, Palestine, Lebanon

Palestine and Lebanon showed great interest in TRACES, especially the possibility of receiving export certificates of Member States in the system.



Registered consignments in TRACES first semester 2013

Registered consignments in EU/EEA first semester 2013

Registered consignments in non-EU Countries first semester 2013

Worldwide presence  

Worldwide presence

Europe: 28 EU Member States, 4 EEA/EFTA Countries, Andorra, Bosnia-Herzegovina, Faroe Islands, Kosovo, San-Marino, Serbia.

America: Costa Rica, Ecuador, Falklands Islands, Guatemala, Honduras, Mexico, Nicaragua, Panama, Saint Pierre and Miquelon, United States, Uruguay.

Oceania: French Polynesia, New Caledonia, New Zealand, Republic of Fiji.

Africa: Benin, Cape Verde, Kenya, Madagascar, Mauritania, Mauritius, Mayotte, Morocco, Namibia, Senegal, Seychelles, South Africa, Tunisia.




  • In Israel and in Former Yugoslavian Republic of Macedonia (FYROM), training sessions about the use of TRACES for exports to the EU will be organized by TAIEX in July and September 2013 respectively.
  • The "Better Training for Safer Food" initiatives during this year will offer training sessions for competent authorities on TRACES with specific regard to the following topics:

Agreed schedule


After the release of Version 6.0 in April 2013, the version 6.1 is scheduled for later this autumn. It will include adjustments regarding RASFF notifications management and the possibility of printing out the entire journey log as specified in Regulation (EC) No 1/2005 on the protection of animals during transport and related operations and amending Directives 64/432/EEC and 93/119/EC and Regulation (EC) No 1255/97. After this version, no further versions are scheduled before the implementation of TRACES New Technologies (TNT).



Are you an economic operator? Or an official veterinarian? Visit the TRACES website for more information or visit the TRACES Toolkit to have access to all user manuals, video and templates.

Our helpdesk is at your disposal for your questions!



For specific questions, contact the TRACES team at or get in contact with the TRACES Helpdesk: +32 2 297 63 50

Visit the following sites for more information:

  • Visit the TRACES website
  • Visit the TRACES Toolkit to access manuals, videos and "templates" of TRACES
  • Visit the website of non-EU countries establishment lists for all questions on 'Approved establishment lists' (LMS).
  • Visit the RASFF website for all questions on 'Rapid Alert System for Food and Feed' (RASFF).
  • Visit the BTSF website for all questions on 'Better Training for Safer Food' (BTSF).

Visit the "Export Helpdesk" for all questions on non-veterinary/sanitary matters like market access, VAT, customs

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