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TRACES (16-04-2013)

TRACES newsletter - Issue n°1/2013

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Issue n°1/2013


Trade Control and Expert System

Dr. Didier Carton



By Dr. Didier Carton, Head of TRACES Sector, Directorate General for Health and Consumers, European Commission


The TRACES Team has the pleasure of presenting the latest newsletter.

In this edition, you will read the most recent news from TRACES: we present a report on the new version 6.0 and on training sessions and workshops carried out in the last few months.

In the section "Legislation" you will find the latest information on changes to the model certificates. Learn more about facts &figures of TRACES to discover how many certificates have been issued in 2012. Finally, the section 'Coming Up" will be helpful if you want to know more about how TRACES is evolving.

Enjoy the read and do not hesitate to share your comments with us.

What is TRACES?

TRACES is a management tool for tracking movements of animals, products of animal origin and plants from both outside the European Union and within its territory.  

In this edition

News from TRACES »  
Legislation »  
News from the world »  
Facts & figures »  
Coming up »  
Success stories »  
Top tweets »  
Join TRACES »  
Contact »  
 Previous editions
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New version

TRACES version 6.0 will be installed on Monday 22nd of April 2013. The Release Note can be downloaded here.

º the introduction of a new module designed to control the importation of plants, seeds and propagating materials with the creation of a C ommon Health Entry Document for Plant Protection (CHED -PP);

º the implementation of time zones to apply consistency rules according to local time and not just according to the Brussels time;

º regional certification for non-EU Countries outside the scope of the EU.

Some other notable adjustments of version 6.0 are:

º the "pending" option of laboratory tests for the Common Entry Document (CED);

º the access to Common Veterinary Entry Documents (CVED) with the status "Recalled";

º notification of rejected consignments within "Help to decision" is now linked to the type of Border Inspection Post;

º for transit through the territory of a non-EU country the live bovine animals which are consigned from a Member State and destined to another Member State, for the non-EU country selection only Serbia, FYROM and Montenegro are the options - separately or altogether. In such cases the seal number has become a mandatory field;

The TRACES new presentation

A brand new and innovative presentation that illustrates the different TRACES policy areas has been launched: it clarifies the TRACES functional tools and shows the output resources and offers a hint of TRACES' past and future.

We invite you to see the presentation and to share it with colleagues. We look forward to your feedback!

This presentation is also available via the TRACES Toolkit.

New CN Codes

Following entry into force of Commission Implementing Regulation (EU) 927/2012, CN 0307 99 13 is replaced by CN 0307 79 30.

New members

Since November, Honduras, Nicaragua and South Africa have joined TRACES. The United States initiated a trial connection between e-TDE and TRACES.

Users' manuals

The manual for the creation of entry documents (CVED, CED, CHED-PP, DECLAR) is divided into two parts. The first part is intended to guide custom agents and economic operators as to the creation and submission of documents addressed to the Border Inspection Posts (BIP). The second part is intended to guide the BIP to issue the entry documents. You can access these documents through the TRACES Toolkit. Translations in all official EU languages will be available by the end of May.



New certificates






Commission implementing Decision amending Decision 2010/472/EU as regards animal health requirements relating to Simbu viruses and epizootic haemorrhagic disease

Ovine and caprine semen


[2010/472 L 192/16]

Commission implementing Decision amending Implementation Decision 2011/630/EU as regards animal health requirements to bluetongue and Simbu viruses

Bovine semen


[2012/415 L 194/26]

Commission implementing Decision amending Annexes I to IV to Decision 2006/168/EC as regards certain veterinary certification requirements for imports into the Union of bovine embryos

In vivo bovine embryos
In vitro bovine embryos
In vitro bovine embryos export


[2012/414 L 194/12]

Commission Implementing Regulation amending Regulation EU No 206/2010 as regards of entry for the United States in the list of third countries, territories or parts thereof authorised for the introduction of live ungulates into the Union, the model veterinary certificate 'POR-X' and the protocols for testing for vesicular stomatitis



[102/2013 L 34/4]

Commission Implementing Regulation amending Regulation EC No 2074/2005 and Regulation EC No 1251/2008 as regards the list of vector species, the health requirements and the certification requirements concerning epizootic ulcerative syndrome and as regards the entry for Thailand in the list of third countries from which imports of certain fish and fishery products into the Union are permitted

Fishery Products


[1012/2012 L 306/1]

Commission Implementing Regulation amending Regulation EU No 142/2011 implementing Regulation EC No 1069/2009 of the European Parliament and of the Council laying down health rules as regards animal by-products and derived products not intended for human consumption and implementing Council Directive 97/78/EC as regards certaing samples and items exempt from veterinary checks at the border under that Directive as regards dispatch of animal by-prodcuts and derived products between Member States

Animal by-product/derived products not intended for human consumption


[1097/2012 L 326/3]






Commission Implementing Regulation amending Regulation (CE) No 605/2010 laying down animal and public health and veterinary certification conditions for the introduction into the European Union of raw milk and dairy products intended for human consumption

Milk and milk products


Commission Regulation amending and correcting Regulation (EU) No 142/2011 implementing Regulation (EC) No 1069/2009 of the European Parliament and of the Council laying down health rules as regards animal by-products and derived products not intended for human consumption and implementing Council Directive 97/78/EC as regards certain samples and items exempt from veterinary checks at the border under that Directive

Animal by-products/derived products




Namibia, August 2012

The primary objective of the workshop was to train official inspectors of the Namibian Standards Institution (NSI) and economic operators in the fisheries sector in using the TRACES certification module to export to the EU. An additional objective was to facilitate trade exchanges through a partnership between private operators and competent authorities of Namibia and Member States by sharing the same communication systems.

Within the programme "Better Training for Safer Food", two workshops were organized in Swakopmund and Lüderitz. 29 representatives from 26 companies (75% of exporting companies) and 12 public officials, including 7 certifying inspectors of NSI (80% of the workforce), 2 representatives of Department of Fisheries (responsible for certificates of capture), 1 of the Health Ministry and 2 of the University of Namibia, were trained to use the export module of TRACES. All attendees have shown great interest in TRACES that simplifies the procedures currently in place.

The training was provided by the TRACES administrator in South Africa (Andre Dreyer).

Certifiers and economic operators have been invited to train on TRACES version 5.32 both to realize their export certificates to the EU by reproducing certificates already issued and to start issuing actual certificates.

Training in Namibia: officials and representatives of the Namibian Standards Institution (NSI), Namibia.]

Papua New Guinea, October 2012 

Organized within the Programme "Better Training for Safer Food" (BTSF) and supported by the National Fisheries Authority (NFA) of Papua New Guinea and the Secretariat of the Pacific Commission (SPC), the TRACES administrator (Mr. Faryaz Hotee) trained some official certifiers of Papua New Guinea, Solomon Islands, Fiji, Vanuatu and Kiribati in the creation, validation and monitoring of TRACES certificates to export fishery products and ornamental fish to the EU. Another one-day workshop was held with the objective of training future TRACES users in the private sector (exporting establishments).

Papua New Guinea

Papua New Guinea
Training in Papua New Guinea: officials and representatives of the National Fisheries Authority

Participants of Papua New Guinea, Fiji and the Solomon Islands have shown great interest in the certification system: in fact, they discovered the benefits of using TRACES when it comes to certifying fisheries products to be exported to the European Union, compared to the manual certification system currently in place.

Panama, Nicaragua, Honduras, El Salvador, November 2012 

The objective of these workshops was to train official inspectors of the competent authorities and the main exporters of four countries in the use of the export certification module of TRACES. The countries concerned were the SIECA (Secretaría de Integración Económica Centroamericana) countries; Panama, Nicaragua, Honduras and El Salvador, which did not start using TRACES after the international seminar held in Guatemala City in July 2010, unlike Guatemala and Costa Rica. This training was held by the administrator of TRACES in Guatemala (Mr. Pablo López Cárcamo). These countries export mainly seafood and honey.


Two training days were held at the Ministry of Agricultural Development (MIDA). During these training sessions, 8 inspectors from the Ministry of Health (MINSA) and 6 from MIDA, as well as four representatives of three exporting companies of Panama, were trained.


A training day trained 13 inspectors of the Directorate General for Health Protection and Agriculture (HPFB) in three key sectors (fishery products, honey and by-products) and 15 economic operators representing 13 establishments. The five major establishments were represented.

Training in Nicaragua
Training in Nicaragua: officials of the Directorate General for Health Protection and Agriculture (HPFB) and representatives of economic operators


A training day trained five inspectors of the Division of Food Safety (DIA) including the 3 certifiers and 6 economic operators representing the six establishments authorized to export to the EU.

Training in Honduras
Training in Honduras: officials of the Division of Food Safety (DIA) and representatives of economic operators

El Salvador

A training day trained three inspectors of the Division for the safety of products of animal origin (DIPOA) and 13 traders, representing 7 of the 8 establishments exporting to the EU.


All four countries showed a genuine enthusiasm to start using TRACES quickly. Inspectors and economic operators were invited to train in the TRACES version 5.33 to start issuing their export certificates to the EU by cloning certificates already issued and to start producing new certificates.

Cyprus, September 2012 

This seminar organized by TAIEX about the regional veterinary policies related to trade is the follow-up of a seminar organized in September 2011 in Brussels. This meeting was attended by 8 countries in the area of the south Mediterranean (Morocco, Tunisia, Libya, Egypt, Palestine, Israel, Lebanon, Jordan), the Organization for Food and Agriculture (FAO), the International Office of Epizooties (OIE) and many Member States.

This workshop focused on cross-border cooperation in the field of animal health, diagnostic techniques and the use of TRACES to strengthen cooperation in the region and improve the traceability of exported goods. The following are the recommendations for the use of TRACES at Euro-Mediterranean level for movement controls and trade:

  • In the context of exports to the EU, it is advised that all the countries of the area, whether exporters or not, should be contacted in order to offer them training workshops on the use of TRACES. The southern countries which are already familiar with the system would take part in such workshops.
  • In the context of EU exports, it is recommended that the export certificates for each country and each category of product should be harmonised. The European Commission would act as the contact point between the southern countries and the EU Member states, while maintaining the list of MS authorised for export. It is advised that these certificates should be entered into TRACES.
  • In the context of regional trade, it is advised that the use of TRACES export module should be extended to countries outside the EU. As a first step, TRACES could be used as a notification system, and then as a certification system, i.e. after the harmonization of the regional trade certificates. It was recommended to suggest the promotion of the regional harmonization of the certificates to the UMA and the Arab League. A pilot project may be considered with the exchange of horses, as a harmonised certificate is being drafted by the UMA. Given the high trade volumes, sheep exports also deserve particular attention.
  • In the context of border controls, it is recommended that the use of TRACES module should be promoted through the required regulatory changes. Thanks to the certification modules for export and import, this will allow the full integration of trade between North and South with full reciprocity.


Morocco is interested in the border control module. A training session for inspectors is positively welcomed.


Tunisia started using TRACES in March 2012 in 2 governorates. Proper communication systems are necessary in the country to facilitate the use of TRACES but an up-to-date training for inspectors is needed.


Jordan is currently developing a system of border control and putting in place a network for transit through Jordan and storage in customs areas, so TRACES is of particular interest for this country.


The Lebanese authorities and the representatives of OIE in the Country were particularly interested in organizing a regional workshop to better understanding the full potential of TRACES.

Israel and Egypt

Both countries are interested in TRACES and the competent authorities in charge of export controls will be informed of the benefits of using TRACES for trade exchanges to the EU.

Palestinian Authority and Libya

Both countries are interested in using TRACES, particularly in the context of regional trade.

San Marino, September 2012 

The aim of this workshop was to train the veterinary authorities of San Marino in using the INTRA module of TRACES. The agreements on veterinary issues between San Marino and the EU impose the certification of animals in trade exchanges with intra-European certificates. This training session was a response to the request made by San Marino to use TRACES on the suggestion of the Italian authorities to receive certificates from TRACES system. In fact, Italy has encouraged the San Marino authorities to issue certificates from TRACES since they are subject to the same veterinary requirements, according to the cooperation agreement between the European Union and San Marino.

Five veterinarians were trained in the use of the intra-European certification module. They also gained information about the border control module in order to be able to acknowledge receipt of consignments from non-EU Countries entering through Border Inspection Posts.




Registered consignments in EU/EEA in 2012

Worldwide presence

Worldwide presence

Europe: 27 EU Member States, 4 EEA/EFTA Countries, Andorre, Bosnia-Herzegovina, Croatia, Faroe Islands, San Marino, Serbia.

America: Costa Rica, Ecuador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Saint Pierre and Miquelon, United States, Uruguay.

Oceania: French Polynesia, New Caledonia, New Zealand.

Africa: Benin, Madagascar, Morocco, Seychelles, Tunisia, Senegal, Mauritania, Mayotte, Mauritius, Kenya, South Africa, Cape Verde.

Worldwide presence




In 2013-2014 "Better Training for Safer Food" initiatives will offer training sessions for the TRACES application to competent authorities in the following topics:

  • TRACES use at import of live animals and products of animal origin
  • TRACES use at import of products of plant origin
  • TRACES use at import of live plants
  • TRACES use for intra-EU trade of live animals.

You will find the agreed schedule below.

Agreed schedule

For more information, please visit the BTSF website.


Version 6.1 is already scheduled. It will mainly include changes to the RASFF alert and the possibility of printing out the entire journey log according to Regulation (EC) No 1/2005 on the protection of animals during transport and related operations and amending Directives 64/432/EEC and 93/119/EC and Regulation (EC) No 1255/97. After this version there are no plans to introduce further improvements before the implementation of TRACES New Technologies (TNT).

User Manuals

User manuals for export certificates to the EU and for intra-Union trade will also be presented in two parts and will be available by the end of May.



Are you using TRACES and finding it helpful? Please tell us about your experience and how TRACES can be further improved. We look forward to hearing your opinions!



Top tweets

Follow DG Health & Consumers on Twitter @EU_Health and @EU_Consumer



Are you an economic operator? Or an official veterinarian? Visit the TRACES website for more information or visit the TRACES Toolkit to have access to all user manuals, video and templates.

Our helpdesk is at your disposal for your questions!



For specific questions, contact the TRACES team at or get in contact with the TRACES Helpdesk: +32 2 297 63 50

Visit the following sites for more information:

  • Visit the TRACES website
  • Visit the TRACES Toolkit to access manuals, videos and "templates" of TRACES
  • Visit the website of non-EU countries establishment lists for all questions on 'Approved establishment lists' (LMS).
  • Visit the RASFF website for all questions on 'Rapid Alert System for Food and Feed' (RASFF).
  • Visit the BTSF website for all questions on 'Better Training for Safer Food' (BTSF).

Visit the "Export Helpdesk" for all questions on non-veterinary/sanitary matters like market access, VAT, customs

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