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Animal Health and Welfare (02-07-2012)

TRACES newsletter- Issune n°1 - June 2012

Dear colleagues,

Here enclosed you will find the latest version of the TRACES newsletter. If you haven’t subscribed to it yet, we suggest you to sign in by following this link, in order to receive information and news about TRACES on a regular basis. If you do not subscribe, you are not going to receive any TRACES newsletter anymore.

TRACES Newsletter
Issue n° 1, June 2012
TRACES – Trade Control and Experts System



The TRACES Team has the pleasure of presenting the latest newsletter.

In this edition, we have a detailed article on the new version 5.31 of TRACES that is available as from 30 May, as well as a report on training and a workshop which took place in the first few months of 2012.

Read more about the facts & figures of TRACES to learn how many certificates are released and to discover more about the growth of the system during the last few years.

Finally, to anticipate the future evolution of TRACES, the section "Coming Up" will be helpful for you.

Enjoy the read and do not hesitate to share your comments with us!

Dr Didier CARTON
Head of sector TRACES

NEWS FROM TRACES: The new version 5.31 of TRACES is available!

The TRACES team has the pleasure of announcing that a new version of TRACES (5.31) is available as from 30th May.

Introduction of the Commercial Document for animal by-products

From now on, in accordance with Chapter III of Annex VIII of Commission Regulation (EU) No 142/2011, Member States can require to be notified by TRACES. As concerns unprocessed manure, the mandatory health certificate as set in Chapter I of Annex XI of Commission Regulation (EU) No 142/2011 can be generated automatically from the commercial document (cloning). This will further improve traceability, especially in the field of environmental protection.

Introduction of the Declaration of importers (or their Customs agents)

In accordance with Article 31 of Commission Regulation (EU) No 142/2011, the declarations required in Annex XV, Chapters 16 and 20 respectively for bones, horns, hooves, their derived products, and intermediate products are available in TRACES with the cloning option in order to facilitate the work of BIP inspectors.

Imports of fishery products from vessels flying the flag of EU countries

IMPORT certificates and CVEDPs may be issued under certain conditions with EU places of origin and EU consignors. Member States must send us the lists of the freezing vessels and factory vessels concerned.

Laboratory Tests: Introduction of generic laboratory tests which are retroactively modifiable and of notifications on pending tests.

SLVU: Introduction of the cloning option for Greek SLVUs in order to facilitate the issuing of CVEDs.

Horses and temporary admission: Introduction of a notification for the confirmation of the exit of horses in temporary admission.

DWH: Introduction of BO XI for the return of statistical reports. Already operational.

IMPORT and modifications: Impossibility for a BIP or a transitair to modify an IMPORT certificate. We would like to remind you that third countries are expecting feedback, and we invite you again to use the cloning option. Here is the list of third countries that use TRACES:

Benin, Bosnia Herzegovina, Cape Verde, Costa Rica, Croatia, Guatemala, Faroe Islands, Morocco, Madagascar, Mauritius, Mayotte, Mexico, New Caledonia, New Zealand, French Polynesia, Saint Pierre and Miquelon, Senegal, Serbia, Seychelles, Tunisia and Uruguay.

Sanitary veterinarians: Introduction of restricted access to INTRAtrade certificates for sanitary veterinarians.

For further details, you can read the information note available here.


Saint Pierre et Miquelon joined the 3 existing overseas territories (New Caledonia, French Polynesia and Mayotte); Uruguay, Mauritania and Faros Islands joined Croatia, Bosnia and Herzegovina, Morocco, Madagascar, Mauritius, Seychelles, Benin, Senegal, Iceland, Mexico, Costa Rica, Guatemala and New Zealand and since early 2012 Serbia , Kenya and Cape Verde joined TRACES


A direct electronic communication between TRACES and the certification system of New Zealand named eCert, was extended to all BIPs and for any kind of meat. More than 7000 certificates, about 60% of all the consignments, were electronically received. 62% of all export certificates received were automatically transferred for the creation of a CVED. With the entry into force of the horse export certification from the EU to Canada, a few tens of certificates have been issued. This module is designed to integrate all certificates harmonised across the EU.

TRACES in 2011

20,000 users

70% competent authorities and 30% private sector

20 third countries or overseas territories

3500 establishments, of which 70% are directly from third countries

670,000 intra-trade certificates

65,000 DVCE for animals

500,000 DVCE for products of animal origin

40,000 export certificates towards the EU

Croatia created more than 4000 CVED since 2011

Ghana and Ivory Coast, January/February 2012
TRACES Côte d'Ivoire

A regional seminar on TRACES took place in Accra from 30th January to 3rd February with the participation of the following countries: Ghana, Gambia, Nigeria, Ivory Coast, Togo, Senegal, Benin, Cape Verde.

First goal: to train official inspectors of participating countries in the use of the TRACES Export module and in the list of establishments authorised to export to the EU in order to facilitate trade exchanges by allowing a partnership between economic operators and competent authorities.

Second goal: to present to participating countries the procedures and the tools used to check the imported commodities and to track intra-community movements within the EU.

A training day was given to companies in the presence of the person in charge for the Ghana Standards Authority (GSA) and of 2 certifiers in order for them to understand how to initiate the certificates and to assess their interest in the TRACES tool. 20 representatives from 13 companies, among them the 8 most relevant in terms of export, attended the session.
Ivory Coast
A training day was given to the staff of the Direction of Veterinary Services (DSV) and to companies. 10 officials and 11 representatives of 7 Ivorian companies attended this session.

If you are interested in organising a workshop or a TRACES training session in your country, get in contact with TRACES Team of the European Commission!

A training session for competent authorities of Third Countries may be part of the 'Better Training for Safer Food' Programme (BTSF): Competent Authorities can become administrators of TRACES in their own country!


During the seminar, all the participating countries asked for the ability to directly apply in TRACES to shorten the administrative procedures of their applications.

TRACES has allowed this possibility since 2008 for both by-products and products, and a notification is sent during each stage of the procedure.


At the beginning of 2012 entered into force:



  • Forthcoming TRACES training has been scheduled, notably within the BTSF (Better training for safer food), on better training for healthy food.
  • In June, Athens will host the next BTSF workshop aimed at Member States about border controls.


  • The development of the plant certification through a new ad-hoc certificate with an experimental phase in the month of August in the Acceptance environment.

Are you an economic operator? Or an official veterinarian? You can find information on how to use TRACES and several users' manuals here.

Our helpdesk is at your disposal for your questions!

Train yourself on the website

Attention! A password is required, you have to register on TRACES.


For specific questions, contact the TRACES team of the European Commission at or get in contact with the TRACES Helpdesk: +32 297 32 40 58.
You will receive a response within 24 hours.

Visit the following sites for more information:

  • LMS for all questions on 'Approved establishment lists' (LMS).
  • RASFF for all questions on 'Rapid Alert System for Food and Feed' (RASFF).
  • BTSF for all questions on 'Better Training for Safer Food' (BTSF).
  • Export Helpdesk for all questions on non veterinary/sanitary matters like market access, VAT, customs