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Animal Health and Welfare (26-11-2012)

TRACES Newsletter - Issue n°2 - November 2012

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TRACES Newsletter
Issue n° 2, November 2012
TRACES – Trade Control and Expert System


News from TRACES
Seminars, training and workshops on TRACES
Relations with Member States
Facts and figures
Latest and Coming up

The TRACES Team has the pleasure of presenting the latest newsletter.

In this edition, you will read the most recent news from TRACES: we present a report on the new TRACES TOOLKIT, on the TRACES Steering Committee and on training and workshops carried out lately.

Learn more about facts & figures of TRACES to discover how many certificates have been released and to learn about the growth of the system during the last few months. In the section "Legislation" you will find the latest information on changes to the model certificates. Finally, the section 'Coming Up" will be helpful if you want to know more about how TRACES is evolving,

Enjoy the read and do not hesitate to share your comments with us

Dr Didier CARTON
Head of sector TRACES

2.1 TRACES Toolkit

The TRACES Toolkit, the gateway to all TRACES User Manuals, videos and templates, has been published on the new CIRCABC information website. It is also accessible via the 'Information' button in the upper right hand corner of your TRACES window (Production environment).

The TRACES Toolkit is a platform which assists users in identifying the different user manuals, videos and any other documents available in order to explain the current TRACES modules, tools, goals and objectives.

The Toolkit has been structured according to the various interest groups and according to the users' interests and needs. It gives an overview of TRACES, directs the user to a kind of library with links to all information on TRACES and also assists the user in finding available documentation.

The TRACES Toolkit replaces the previous CIRCA information website which is still available via the Training environment of TRACES but will no longer be updated. Please note that the new CIRCABC information website already contains some additional and recently published documents (such as release notes).

The CIRCABC environment allows the creation of the newsgroup, made up of forums, topics and posts. This is a response to the requests of Member States to have a forum to discuss improvements and priorities and to express their views. A moderator will have to be appointed in order for the newsgroup to start.

The only currently available linguistic version is English. Additional linguistic versions will follow soon.

Visit the TRACES Toolkit to have access to all user manuals, video and templates from TRACES!


The TRACES Steering Committee Meeting took place on 18 th June in Brussels and included the representations of the following Member States: Austria, Germany, Denmark, Finland, France, Italy, The Netherlands, Slovenia and the UK.

The main issues discussed during the Steering Committee were linked to the development of TRACES, including:

  • Electronic certification: presentation of the feasibility study;
  • Customs Single Window project;
  • the System-to-System data exchange: these interfaces facilitating data exchanges have been launched in TRACES. Each Member State may develop a digital interface in order to facilitate the data exchange between the national systems and TRACES. The same has been achieved for BOVEX (exchange platform for the update of national data on bovine identification), XTB (automatic update of national organisations) and XTC (automatic update of cities and their links to the authorities)
  • UN/CEFACT: the European Commission is in a pilot phase with the United States to establish the certification of imports of milk and milk products from the US on the basis of these international standards. The UN/CEFACT standard will be the protocol used for System-to-System data exchange; the modification of the protocol of UN/CEFACT with New Zealand is ongoing.
  • An assessment of use of the CED (Common Entry Document) module that was implemented in June 2011: it is used by 16 Member States. 25 to 30% of the imports covered by CED legislation (Regulations CE° 669/2009 and 1152/2009 of the Commission) are recorded in TRACES.

2.3 Border inspection posts

The following new border inspection posts entries have been added to TRACES: Jade-Weser-Port Wilhelmshaven in Germany, Edinburgh airport in UK and Riga airport in Latvia. Additionally, in Italy, Milano-Linate airport is temporarily suspended and the temporary suspension of the BIP at Torino Caselle is lifted.

2.4 Evolution

A new version of TRACES 5.33 was released at the beginning of October: this new release mainly introduces the improvements necessary for the re-enforced checks programme management, the modifications of the DOCOM module (commercial documents) and a data dictionary within the framework of the exchanges with foreign systems.

3.1 PERU AND ECUADOR, March 2012

The primary objective of these workshops was to train official inspectors of the National Service of Fishery Health ("Servicio Nacional de Sanidad Pesquera" - SANIPES, Peru) and the National Institute of Fisheries ("Instituto Nacional de Pesca" - INP, Ecuador) and the main exporters of fishery products in the use of the TRACES certification module for export (IMPORT).

This objective aims to facilitate trade exchanges by encouraging a partnership between private operators and certification agencies, and between them and the competent authorities of Member States, through sharing the same communications systems.

A second objective is to demonstrate how to make requests directly in TRACES in order to list the establishments authorized to export to the EU.


The preparatory meeting, attended by the chairman of the executive board of Instituto "Tecnologico Pesquero" as well as by its Executive Director and Director of SANIPES, was the occasion to nominate the competent authorities for TRACES; for SANIPES using TRACES is crucial because of its communication and flexibility that their current Single Window doesn't allow for.

A training day was held at the headquarters in Callao on March 21st and one day in Chimbotte on March 23rd. During these training sessions, 44 inspectors from SANIPES and 19 representatives from 13 exporting companies in Peru were trained.



The meeting of March 27th in the presence of the Director of INP and representatives of the Ecuadorian Customs (SENAE) was the occasion to nominate the competent authorities in TRACES. The meeting of March 30th with the Director of the service on food safety made clear the particular interest of this agency in electronically exchanging the health certificates required for the export of ornamental plants.

Three training sessions were conducted: one in Manta on 26th March and two in Guayaquil on 28th and 29th March. These workshops helped to train 27 officers including three certifiers and inspectors of INP, officials of AGROCALIDAD, customs and the Ministry of Foreign Trade as well as 60 representatives from 44 exporting companies in Ecuador.

Training on the use of the registration module (listing) of the list of establishments authorized to export to the EU was given to the Director of INP to allow Ecuador to integrate its applications with TRACES for establishments manufacturing products intended for human consumption or by-products.

Ecuador started using TRACES in June 2012 and has already produced more than 500 certificates, 50% of the quantity expected .

3.2 GREECE – Better Training for Safer Food WORKSHOP, June 2012

A "BTSF" workshop took place in Athens from 19th to 22nd June. The following countries were invited to the workshop: Algeria, Belgium, Bulgaria, Finland, France, Germany, Iceland, Italy, Latvia, Luxembourg, Morocco, Netherlands, Norway, Poland, Portugal, Spain, Tunisia and United Kingdom. The main goal of the workshop was to communicate and disseminate the best practice for TRACES use, to improve their knowledge of this system. It also gave the possibility to meet representatives from North Africa following the training sessions organized in Morocco, Algeria and Tunisia and to discuss the implementation standards of the TRACES by these countries.


For exports from Morocco to the EU, the TRACES certification module is compulsory. The Border control module has been already the subject of a BTSF training session in Rabat from 5th to 9th October 2009. The participation of Morocco in this training therefore continues the previous commitment. Moreover, the use of TRACES certification for export from the EU to Morocco was discussed; this has already been planned since March 2011 on the basis of export certificates of cattle, poultry and dairy products.


The Directorate of Veterinary Services (DSV) started using TRACES in the governorates of Mahdia and Nabeul; it is the intention of Tunisia to implement the system in Sfax Governorate – where the volume of export activities is the largest in the country.


A training session already took place in Algiers from 11th to 13th October 2010; during the latest workshop in Athens, the new Director of Veterinary Service showed interest in putting in place the module and a pilot project in the key border inspection posts (Oran, Algiers, Annaba). This pilot project might also be used to test the border control module in the same border inspection posts.


The workshop was the occasion to establish contacts with the competent authorities of Egypt with the aim of making TRACES better known.


The evaluation of this workshop will help to better understand users’ needs for future training. The participation of a representative of TRACES in these workshops helped to strengthen the role of TRACES in assisting the users with immediate answers to their questions.

In addition, specific meetings with representatives of North Africa have shown that the regional approach was likely to raise some interest in the export module, already used by some countries, but also regarding the control module at the border. Development of a pilot project on exports with certain North African countries is to follow.


ITALY, May – June 2012

Exchange of information between TRACES and the Italian Health Ministry

A meeting between the Italian Health Ministry and representative of the European Commission was held on 31st May and 1st June in Rome. The objective of the meeting was to discuss information exchange between the Italian database and TRACES in the field of Italian registered establishments, animal identification and its collaboration with the Customs with the aim of better understanding the specific needs of the Italian authorities; Italy has shown its keen interest in developing data exchange related to establishments and bovine identification.

5.1 Participation in TRACES

Europe: 27 EU Member States, 3 EEA/EFTA Countries, Croatia, Serbia, Bosnia-Herzegovina, Faroe Islands

Americas: Mexico, Uruguay, Guatemala, Costa Rica, Ecuador, Saint Pierre and Miquelon, Panama

Oceania: New Zealand, New Caledonia, French Polynesia

Africa: Benin, Madagascar, Morocco, Seychelles, Tunisia, Senegal, Mauritania, Mayotte, Mauritius, Kenya, South Africa, Cape Verde

Participation in TRACES

5.2 Certificates released on TRACES from January 2012 until August 2012


EU countries


NON-EU countries

All statistics about certificates are available and updated monthly on the TRACES Toolkit. For more information on TRACES, visit the TRACES website


Update of certificates






Commission implementing regulation amending Regulation (EU) No 28/2012 laying down requirements for the certification for imports into and transit through the Union of certain composite products

Composite Products imported into the EU


468/2012 L144/1

Commission implementing decision on imports into the Union of semen of domestic animals of the porcine species

Porcine Semen


2012/137 L84/29

Commission implementing regulation amending Regulation (EU) No 206/2010 as regards the requirements for imports of animals susceptible to bluetongue



497/2012 L152/1

Commission implementing regulation amending Regulation (EU) No 206/2010 laying down lists of third countries, territories or parts thereof authorised for the introduction into the European Union of certain animals and fresh meat and the veterinary certification requirements, as regards Russia.



644/2012 L187/18






Commission implementing regulation (EU) No 176/2012 amending Annexes B, C and D to Council Directive 90/429/EEC as regards animal health requirements for brucellosis and Aujeszky's disease

Porcine Semen


176/2012 L61/1



Porcine meat and semen to Mexico

Frozen bovine semen to Chile


7.1 Training

  • Namibia: A report on the workshop in Namibia at the end of August will follow in the next newsletter.
  • Austria: Better Training for Safer Food WORKSHOP for TRACES use for intra-trade certification, 17-19 October 2012. Invited countries: Austria, Bulgaria, Croatia, Czech Republic, Finland, France, Germany, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Norway, Poland, Portugal, Romania, Slovak Republic, Slovenia, Spain, Switzerland, the Netherlands, United Kingdom.
  • Within the Better Training for Safer Food (BTSF) programme, a workshop has been organised mid-October in Port Moresby, Papua New Guinea.
    Invited countries: Papua New Guinea, Solomon Islands, Fiji, Vanuatu and Kiribati.
Better Training for Safer Food If you wish to organize a TRACES workshop or seminar in your country, contact the TRACES team! A training workshop for authorities of third countries may be part of the "'Better Training for Safer Food' (BTSF) programme.

7.2 Improvements

Beyond improvements in version 5.33 (cf paragraph 2.4 Evolution) TRACES plans to implement the following elements to facilitate the use of TRACES and the users' needs:

  • Development of the UN / CEFACT with New Zealand and the United States. Discussions should be held with China.
  • Creation of a inspection checks module at the border for plants, seeds and propagating materials
  • Creating a Certification according to timezones

For specific questions, contact the TRACES team at or get in contact with the TRACES Helpdesk: +32 2 297 63 50

Visit the following sites for more information:

  • Visit the TRACES website
  • Visit the TRACES Toolkit to access manuals, videos and "templates" of TRACES
  • Visit the website of non-EU countries establishment lists for all questions on 'Approved establishment lists' (LMS).
  • Visit the RASFF website for all questions on 'Rapid Alert System for Food and Feed' (RASFF).
  • Visit the BTSF website for all questions on 'Better Training for Safer Food' (BTSF).
  • Visit the "Export Helpdesk" for all questions on non-veterinary/sanitary matters like market access, VAT, customs

Are you an economic operator? Or an official veterinarian? Visit the TRACES website for more information or visit the TRACES Toolkit to have access to all users' manuals, video and templates.

Our helpdesk is at your disposal for your questions!