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This statement refers to the management of Applications submitted under the ERASMUS+. As it contains individuals' personal data, its publishing and processing falls within the provisions of the Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000. This privacy statement explains to you the way in which these systems use personal data, and the way in which the privacy of this data is being protected.
The purpose of the data collection is:
The European Commission and the structures responsible for the implementation of the ERASMUS+ programme will not process the collected data for any other purpose than those described above.
The data collection and processing is done using the Commission's IT standards and telecommunication infrastructure. The data is stored in a central database (managed by DG Education and Culture and located at the Commission Data Centre in Luxembourg) and in local databases (managed by the National Agencies in each Programme Country).
The National Agency of the country selecting the project has access to your application file during the whole selection process. Data referring to your application are stored in a database and used for 1) the management of the project life-cycle including OLS 2) monitoring, reporting, evaluation and auditing purposes 3) Project dissemination. Such data can be visualised, but not modified, by other National Agencies and by the European Commission services in charge of the management of the ERASMUS+ programme (DG EAC).
On top of that, your data may be disclosed to the following services, whereas applicable:
The data will be made anonymous ten years after the selection of the last round of projects supported under the current Lifelong Learning programme (2014-2020), so by the end of 2030.
Regarding the application form, you have by definition the right to input yourself all the requested data. It is your responsibility to make sure all information provided is accurate.
After the deadline for submission of applications, you can, if need be:
Any request must be sent by mail or by electronic mail to the address of the National Agency responsible for the management of your application.
The datasets are safeguarded in the Commission (and covered by the numerous defensive measures implemented by the Commission to protect the integrity and confidentiality of the electronic assets of the Institution) and in the responsible National Agency (and covered by national regulation).
The hard copies of the application files are stored by the National Agencies until their destruction.
The first level is to contact the national agency that manages your application (the list of National Agencies is available at http://ec.europa.eu/education/erasmus-plus/national-agencies_en.htm ).
Further to the above you can contact:
the authority in charge of data protection in your country (the list of data protection national authorities is available at http://ec.europa.eu/justice_home/fsj/privacy/nationalcomm/index_en.htm ).
In case of conflict, complaints can be addressed to the European Data Protection Supervisor (EDPS) http://www.edps.europa.eu