Communications Networks, Content and Technology
European Commission Directorate General

Support Systems and Tools: I.T. rationalisation

Support Systems and Tools: I.T. rationalisation

Goal

In October 2010, the European Commission decided to launch a process to develop a more strategic approach for I.T. development following the Communication "Getting the Best from I.T. in the Commission" from Vice President Sefčovič. The aim was to achieve an efficient use of the Commission's resources and investments and to ensure that efficient I.T. tools support the real business needs. To coordinate these efforts a new governance body, the High Level Committee on I.T. (HLCIT) was formed.In recent years DG CONNECT demonstrated a visionary approach in establishing best practices and developing effective I.T. solutions to support its operations. The HLCIT recognized these efforts and appointed DG CONNECT as the leader in the following domains rationalisation exercises: for Grant Management (together with DG RTD) and for Procurement (together with DG DIGIT).

Action

I.T.  Rationalisation

Situation

There are currently many diverging I.T. systems used across the European Commission to support essentially very similar business processes. Some only provide support for specific tasks, while others aim at supporting the entire process. In most cases, such systems are specifically built within the concerned services, creating redundancy in terms of functionality (unnecessary I.T. costs) but also unwelcome diversity in the user experience, both for internal and external users resulting in detrimental consequences to the image of the European Commission.

Input

Full-Time Equivalent: 
People: 
1.00 full-time equivalent (FTE)

Collaboration with other DGs or agencies:

Support Systems & Tools (Unit R.3)
Outputs

Roadmap for the convergence of Grant Management and Public Procurement

The implementation of a roadmap for the convergence of the existing Grant Management and Procurement systems, according to the agreed vision.The unit coordinates the exercise and supports the other European Commission services in developing their convergence roadmaps and reports the progress to the High Level Committee on IT (HLCIT).

Timeframe: Q4 2013

Indicators

1754

Grant Management Rationalisation roadmap

Target Q4 2013(Q4 2013)

Yearly progress report (lead indicator)

Target (Q4 2015)
Results/Impacts

Coherent proposal with actions to be implemented by the European Commission

Our responsibility is in delivering a coherent proposal with actions to be implemented by the European Commission services on time for the preparation of the 2014 I.T. Management Plan. The impact will be evaluated through the reduction of information systems performing similar functions, as measured through the Governance Information System inventory database (GOVIS) with the number of systems replaced. The following indicators could be used to measure the impact:- Evaluation of I.T. savings / Reduction of I.T. costs- Evaluation of impact on administration efficiency- Reduction of administrative burden for beneficiariesThe performance indicators will be available as soon as the 2013 exercise is finalised. The measurement of these indicators will require a specific study on a Commission wide level.

Timeframe: Q1 2014

Indicators

1757

Evaluation of I.T. savings / Reduction of I.T. costs

Target (Q1 2014)

Evaluation of impact on administration efficiency

Target (Q1 2014)

Reduction of administrative burden for beneficiaries

Target (Q1 2014)

Link to DG CONNECT's Top Level Targets

  • DG CONNECT is a lean, modern, effective and efficient public administration