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Implementation of grants and administrative credits in the Directorate for Excellence in Science

Implementation of grants and administrative credits in the Directorate for Excellence in Science

Administration & Finance (Unit C.5)
Goal: 

An efficient, timely implementation and full execution of the operational and administrative credits contributes to a proper financial management of the DG. Streamlining the financial rules and accelerating budget implementation will help economic recovery in the current financial crisis. Simplification of financial rules and procedures will lead to a more positive image of the institution and reduce overheads for the beneficiaries. The most efficient and effective manner should be found without compromising the quality of the projects or the indispensable checks that ensure sound financial management.

Action: 

To ensure the coordination and implementation of all financial and contractual matters concerning FP7 Research projects for ICT, Capacities, CIP and H2020 actions as well as administrative expenditure for events and studies with as result full budget consumption and achievement of targets for time to contract/payment. To give assurance that directorate operates in compliance in the directorate with the financial regulation, internal control standards and accounting rules.

Situation: 

Speeding up the processes by complying with the targets set for payment times and time to contract in the new Financial Regulation that came into force on 01/01/2013 shortening the time to pay to 90/30 days.In H2020 grant agreement should be signed within 8 (5+3) months of the closure of the call for proposals ("time to grant").Amendments of existing contracts take a long time which might have a negative impact on the acceleration of payment times. Delays can both occur on EC and consortium side. This can have a negative impact (delay) if an amendment is needed before a payment can be made.Conclusion of audits and the implementation of the results is a very lengthy process, on the one hand doing right to the beneficiary with a contradictory procedure, on the other hand creating uncertainty on the final outcome for both beneficiary and the consortium and suspension of payments in some cases.

Input

Full-Time Equivalent: 
6.00
Collaboration with other DGs or agencies:
Budget: 
Around 650 Meuro for Excellent Science in 2014-2015
Outputs

100% of contracts signed on time

100% of H2020 grant agreements signed from closing date of the call. Split in two phases max 5 months from call closure to the validation of the Negotiation report and then max 3 months to signature of the grant agreement. Deviations to be recorded according to the guidelines (to be received from directorate R).

Timeframe: By end 2014

Indicators

2644

Time to Grant (lead indicator)

Target 100% in 5+3 months (240 days) (31/12/2014)
Baseline 73% of grants signed in less than 270 days (31/12/13)
Source

Source CORDA or specific report R3

Chart URL See the chart

100% of payments done on time

  • 100% of payments done within the FR rules (90 days for grants, 30 days for other payments). Although a clear target, there might be cases that for reasons of sound financial management these deadlines cannot be met.
  • Gross time to pay and transparency. More than the legal time limits beneficiaries are interested in having precise information of the status of the payments (similar to package delivery tracking, Track and Trace for Transparency to be developed as part of COMPASS/SIGMA) as well as the total time to pay.

 

Timeframe: By end of 2014

Indicators

521

Overall time to pay

Source

Specific query by R3

Net time to payment (lead indicator)

Target 100% (31/12/2014)
Baseline 98,4% (31/12/2013)
Source

Statistics produced by central finance unit (R2)

Chart URL See the chart

Smooth legacy of FP7/CIP programmes in parallel to H2020 start

Average gross time to pay defined as the time from coordinator submits the cost statements to the bank value date of the European Commission's payment to the coordinator) 

Timeframe: 31/12/2014

Indicators

3224

No increase in average Gross Time to Payment compared to benchmark:(2014 - 2018)

Link to DG CONNECT's Top Level Targets

  • DG CONNECT is a lean, modern, effective and efficient public administration

As service unit we contribute to the top level targets of the other units in the Directorate in connection to its DAE and H2020.