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Calls for tender in communication

All calls for tender in communication launched by the European Commission are re-grouped here. Each call has a link to the relevant department’s specific page where the documents are published.

 

Contract notices published in 2014

 

COMM - Provision of hotel, restaurant and local transport services bookings for groups visiting the European Commission's Visitors' Centre in Brussels PO/2014-20/C4

Budget: 5 500 000 EUR over 4 years of maximum time of contract. Estimated value excluding VAT: 5 500 000 EUR

Contract notice OJ 2014/S 216-381650 | Start date: 08/11/2014 | Deadline: 09/01/2015 16:00
The purpose of this contract is to provide an efficient logistical support service in the area of hotel, restaurant and local transport bookings for priority groups visiting the European Commission's Visitors' Centre.
Documents for the call No PO/2014-20/C4 can be downloaded on our Public procurements - Headquarters page.
 

JRC - Professional training and services to scientific staff of the European Commission in the area of communicating science/RC

Budget: Estimated value excluding VAT: Range between 825 000 and 1 100 000 EUR

Contract notice OJ 2014/S 209-369432 | Start date: 30/10/2014 | Deadline: 28/11/2014
The framework contract aims at training the EC's scientific staff on how best to communicate complicated scientific results to policymakers and the press and to reach out to citizens more effectively, thus demonstrating the Commission's scientific excellence.
Documents to download for the call JRC/BRU/2014/B.3/0020.

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HOME - Framework contract — services assisting in the organisation of events related mainly but not exclusively to the area of EU home affairs

Budget: 20 000 000 EUR. Estimated value excluding VAT: 20 000 000 EUR

Contract notice OJ 2014/S 186-327035 | Start date: 27/09/2014 | Deadline: 17/11/2014 16:00
Activities covered concern supporting actions linked to the elaboration and the conception of EU policies as well as actions to promote and disseminate information on EU policies.
Documents to download for the call HOME-2014-D1-02

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EAC - Fostering European integration through culture by providing new subtitled versions of selected TV programmes across all Europe

Call for proposals | Start date: July 2014 | Deadline: 24/09/2014 12:00
The objective of this call for proposals is to try out innovative strategies for the provision of subtitled versions of European cultural programming to facilitate cross-border online dissemination of cultural content.
Documents to download for the call EAC/S16/2014.

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JUST - Framework contract — to support the design and implementation of communication activities relating mainly but not exclusively to the area of EU justice

Budget: Estimated value excluding VAT 21 000 000 EUR

Contract notice OJ 2014/S 140-250469 | Start date: 24/07/2014 | Deadline: 08/10/2014
The assistance that the Commission is seeking should enable it to devise a coherent and consistent communication strategy and to carry out integrated information and communication activities. As a result, the European Commission should be able to better respond to the needs of EU citizens and its policies should achieve a better visibility.
The services required will essentially, but not exclusively, concern the following:
1. general communication activities;
2. audiovisual;
3. printed/online information and promotional material;
4. events;
5. campaigns;
6. media management;
7. Web.
Documents to download for the call JUST/2014/A4/01.

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JUST - Support for targeted communication activities to fight discrimination and stereotypes against the Roma population and support for voluntary initiatives promoting mutual learning and twinnings among local and regional public authorities on Roma integration across the European Union

Budget: Estimated value excluding VAT 2 000 000 EUR

Contract notice OJ 2014/S 140-250468 | Start date: 24/07/2014 | Deadline: 30/09/2014
The purpose of this contract is to support targeted communication activities at the local level to fight discrimination and stereotypes against the Roma population and to support voluntary initiatives promoting mutual learning and twinnings among local and regional public authorities on Roma integration across the European Union.
More specifically, the main objectives of the contract are to:
- combat prejudices and discrimination against the Roma population through targeted communication activities toward a targeted audience at the local level in the EU,
- develop twinnings among a number of local and regional authorities in order to lead to the development of concrete outputs supporting Roma integration locally and encouraging the corresponding network thus made.
The contract will cover all the countries of the European Union, with a special focus on Bulgaria, the Czech Republic, Germany, France, Italy, Hungary, Romania and the Slovak Republic.
Documents to download for the call JUST/2013/DISC/PR/0194/A4.

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JRC - Geel: Organisation of the International Conference on Nuclear Data for Science and Technology in Bruges in September 2016

Budget: Estimated value excluding VAT: 300 000 EUR

Contract notice OJ 2014/S 129-229868 | Start date: 09/07/2014 | Deadline: 18/08/2014
'Nuclear Data for Science and Technology' is a conference organised every 3 years under the auspices of the Nuclear Energy Agency of the Organisation for Economic Cooperation and Development (OECD-NEA). On request of the OECD-NEA, the 2016 conference (ND2016) will be organised by the European Commission's Joint Research Centre, Institute for Reference Materials and Measurements, Geel, BELGIUM (JRC-IRMM) in the historic centre of Bruges, Belgium, in September 2016.
ND2016 will host between 350 and 450 participants from around the world. Up to 20 % of the participants are students with reduced fees. ND2016 will offer plenary and break-out sessions for about 240 oral and 200 poster presentations (half of which will be accompanied by a 5 minute oral presentation), a welcome reception, a conference banquet, and refreshments in morning and afternoon breaks along with support services to its attendants and the organisers, all at the standards to be expected for a conference of its size and reputation. These services include the collection of abstracts and presentations as well as the interactions with the participants.
For these services, a professional conference organiser (PCO) will be engaged by JRC-IRMM. These services will be comprehensive with a clear separation of responsibilities for the PCO on the one hand and JRC-IRMM on the other hand.
Documents to download for the call No JRC/GEE/2014/D.4/0043/OC

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ESTAT - Luxembourg: Supply of audiovisual services 'Innovative dissemination product covering important policy relevant indicators'

Budget: The total volume of the contract is estimated to 150 man days for a period of 9 months. This contract will deliver either 1 video explaining several indicators or several videos in a form of a series altogether not exceeding 150 seconds.

Contract notice OJ 2014/S 124-220047 | Start date: 02/07/2014 | Deadline: 11/08/2014 16:00
Innovative dissemination product covering important policy relevant indicators.
Documents to download for the call No ESTAT/E/2014/015

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DEV - Preparation, promotion and support of the implementation process of the 'European Development Days' event for the Directorate-General for Development and Cooperation — EuropeAid

Budget: Service contract of an expected value of 3 000 000 EUR per year. The contracting authority may, within the framework of Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012, extend the contract in duration and subject to the availability of funding. That procedure may be used only during the execution of the original contract and at the latest during the 3 years following its signing. Details: the initial contract will have a duration of 12 months. It may be renewed 3 times within the 36 months following the signature of the initial contract, each time for a duration of 12 months. Estimated value excluding VAT: Range between 3 000 000 and 12 000 000 EUR.

Contract notice OJ 2014/S 120-212822 | Start date: 26/06/2014 | Deadline: 24/07/2014 23:59
Following the Commission Communication entitled 'EU Aid: Delivering more, better and faster' (COM(2006)0087), and the Conclusions of the General Affairs and External Relations Council dated 11.4.2006, the European Commission launched the first edition of the 'European Development Days' in November 2006. 'European Development Days' became an annual event enhancing public awareness on development and cooperation issues and a landmark event of the European Commission. 'European Development Days' event:
— facilitates meetings and networking among stakeholders and VIPs,
— takes stock of ongoing research in the development field,
— facilitates multi-stakeholder debates,
— encourages media interest in the key role played by the European Commission on development issues.
DG EuropeAid wishes to draw on the services of an external contractor in order to prepare, promote and support the implementing process of the 'European Development Days' (EDD) event. The objectives of the present contract are:
— to design the scenario of the 2-day forum and to assist the European Commission in the planning, programming, organisation and implementation of the high-level panels, meetings, and other side-events,
— to design and implement a promotion campaign around the event for which the contractor will propose a communication strategy, including logistical aspects before, during and after the event,
— to rent and coordinate the set-up of the venue,
— to operate the technical and logistical aspects of the venue,
— to prepare and manage the invitations and logistics (travel arrangements included) for the VVIPs. The contractor will be expected to work in close coordination with the EDD team of the European Commission — DG EuropeAid
Documents to download for the call EuropeAid/135718/DH/SER/BE

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CNECT - Promoting the impact of PCP and PPI procurement in Europe to procurers of ICT solutions — SMART 2014/0018

Budget: Maximum value 500 000 EUR

Contract notice OJ 2014/S 117-2057920 | Start date: 20/06/2014 | Deadline: 30/09/2014 16/00
The subject matter of the contract is:
— to establish contacts with key public procurers for ICT-based solutions across Europe across different sectors of public interest, identify those procurers with potential to procure innovative ICT-based solutions and awaken their interest to undertake a PCP or PPI procurement and to participate in specific events on PCP and PPI,
— to engage with procurers to actively promote the benefits of PCP and PPI to them, in particular by preparing a tool kit and assisting them in how to engage in PCP and PPI in terms of designing and implementing the relevant innovation procurement procedures,
— to organise 1 major EU-wide event per year — 3 in total — (targeting policymakers, procurers, procurement law firms and businesses) to raise awareness about major PCP/PPI initiatives across Europe and organise networking between stakeholders to discuss new ideas and initiatives for EU-wide cooperation on PCP/PPI,
— to organise 9 events across Europe specifically targeted at procurers to disseminate good practice approaches and promote the evidence of the impact to encourage wider use of PCP and PPI across Europe.
Documents to download for the call SMART 2014/0018

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ENV - Service contract in support of the further promotion of the natural capital financing facility

Budget: Single contract of 6 months. Estimated value excluding VAT: Range between 80 000 and 100 000 EUR

Contract notice OJ 2014/S 113-198106 | Start date: 14/06/2014 | Deadline: 11/08/2014 11:00
The aim of the contract which will result from this call for tender is to support the European Commission and the European Investment Bank in promoting the natural capital financing facility towards a range of stakeholders, with a particular focus on potential applicants. More specifically, the contractor will assist the Commission in preparing actions to raise awareness and inform a range of targeted potential beneficiaries and other relevant actors, and in developing associated promotional material.
Documents to download for the call ENV.B.2/SER/2014/0030

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ENV - Belgium-Brussels: Information materials on nature and biodiversity

Budget: Contract renewable 2 times (total 36 months) with a range between 130 000 EUR and 165 000 EUR (total budget therefore 495 000 EUR). Estimated value excluding VAT: Range: between 130 000 and 165 000 EUR

Contract notice OJ 2014/S 107-187440 | Start date: 05/06/2014 | Deadline: 16/07/2014 14:30
The purpose of this tender is to produce communication materials, both printed and Web, aiming to support stakeholders and the interested public in finding more specific information on implementation of the EU biodiversity policy, including issues related to Natura 2000, species protection, the value of ecosystem services, invasive species and climate change.
Documents to download for the call ENV.B.3/ETU/2014/0024

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COMM - Germany-Berlin: Lot 1: editing and producing the twice-monthly EU-Nachrichten newsletter and lot 2: printing and distributing the twice-monthly EU-Nachrichten newsletter

Budget: Estimated value excluding VAT: Range between 400 000 and 440 000 EUR 

Contract notice OJ 2014/S 070-119675 | Start date: 09/04/2014 | Deadline: 03/06/2014
The purpose of this contract is the service of editing and producing the twice-monthly EU-Nachrichten newsletter (lot 1) and the service of printing and distribution of the twice-monthly EU-Nachrichten newsletter (lot 2).
Documents to download on the website of the Representation in Germany.

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ESTAT - Publication on quality of life

Budget: Volume is estimated at 250 man-days.

Contract notice OJ 2014/S 069-117770 | Start date: 08/04/2014 | Deadline: 19/05/2014 16:00
Analysis and preparation for dissemination of the data on well-being and quality of life of individuals living in the EU
Documents to download for the call ESTAT/F/2014/006

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REGIO - Services regarding the carrying out of communication initiatives to teach young people about the European Union in a manner that is both informative and entertaining

Budget: The total volume of orders which may be placed over the duration of the contract (4 years maximum) is the following: maximum ceiling over 4 years: 3 200 000 EUR.

Contract notice OJ 2014/S 060-100200 | Start date: 26/03/2014 | Deadline: 05/05/2014 16:00
Notice of corrigendum OJ 2014/S 068-115855 | Date: 05/04/2014
In order to impart the spirit of European integration to young people and familiarise them with the milestones of EU history, the departments of the Commission wish to set up new communication initiatives aimed at young people. The objective of this invitation to tender is for the departments of the Commission to be supplied with a contract with a single contractor for the provision of a number of services relating to the design, completion and follow-up of entertaining and informative communication activities aimed at young people and those who supervise them.
Documents to download for the call No 2014.CE.16.BAT.003

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COMM - Integrated audiovisual production, dissemination and archiving services - Open procedure No PO/2014-3/A4

Budget: The maximum budget is 30 658 208 EUR over 5 years (VAT excluded).

Contract notice OJ 2014/S 060-100199 | Start date: 26/03/2014 | Deadline: 22/05/2014
Integrated audiovisual production, dissemination and archiving services: operation of the European Commission's (EC) television and radio studios, audiovisual coverage, production and transmission of EU news; production and dissemination of audiovisual and multimedia products for the general public; IT and Web services; preservation and archiving services.
Documents to download for the call PO/2014-3/A4

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OIB - Supply and installation of visual aids, signs and exhibition material

Budget: Estimated value excluding VAT: Range: between 19 000 000 and 21 000 000 EUR

Contract notice OJ 2014/S 059-098357 | Start date: 25/03/2014 | Deadline: 05/05/2014
The contract mainly involves printing visual aids using different media. The contract also allows for the purchase and/or rental of equipment required for signs, decoration, events, including the rental of the spaces required for these activities. Ancillary services such as: installation, removal, handling, studies, graphic design, and the processing of visual files are also part of the contract.
Documents to download for the call OIB.DR.2/PO/2013/083/606

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EMPL - Framework contract on services related to the coordination and provision of horizontal support to the EURES network

Budget: Estimated value excluding VAT: 20 000 000 EUR. Frequency and value of the contracts to be awarded: 48.

Contract notice OJ 2014/S 052-086049 | Start date: 14/03/2014 | Deadline: 25/04/2014
The contract is divided in 2 lots:
lot 1: development of intra-EU labour mobility strategies and reinforcing the role of EURES;
lot 2: development of common strategies for and provision of coordination and support to EURES communication activities carried out by the members of the EURES network.
Tenders may be submitted for 1 or several lots. Tenderers should submit their bids separately for each lot as each lot will be evaluated independently.
Documents to download for the call No VT/2013/073

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SCIC - Multiple framework contract in cascade for the provision of conference assistant services related to the organisation of conferences and other events

Budget: Estimated value excluding VAT. Range: between 125 000 and 150 000 EUR

Contract notice OJ 2014/S 051-084401 | Start date: 13/03/2014 | Deadline: 05/05/2014
Typical tasks which conference assistants will need to perform before, during and after the events include: compilation of conference folders and preparation of badges in alphabetical order, preparation and management of registration desk, 'on-site' management of registrations, providing information to participants, general assistance in meeting rooms, assistance to speakers with IT presentations, photocopying and distributing documents to interpreters.
Documents to download for the call No SCIC/S6/2014/FWC/01

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COMM - Media monitoring services for the European Commission — PO/2014-7/A3

Budget: Estimated value excluding VAT 20 000 000 EUR

Contract notice OJ 2014/S 043-070542 | Start date: 01/03/2014 | Deadline: 26/05/2014 16:00
Provision of media monitoring services in EU Member States and non-EU countries about issues of interest to the European Union
Documents to download

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CNECT - Project CROSS - design and development of a Web and Mobile Application in order to support volunteering and social services

Budget: 100 000 EUR

Start date: 31/12/2013 | Deadline: 21/01/2014
The invitation to tender APP4CROSS, announced by the Community of Sant’Egidio and Municipio Roma I, both partners of the CROSS EU project, aims at the design and development of a Web and Mobile Application in order to support the initiatives directed at :
- raising awareness on volunteering as a key renewable resource for the solution of social issues;
- improving the user experience for the social services provided by some public structures through profit and no-profit organisations distributed across the territory;
- keeping track of the social services provided to citizens, for a more efficient scheduling of the same, interfacing with the technology platform of the CROSS Project managed by Poste Italiane.
More information on the project CROSS

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AGRI - Contract for the contact point of the European Network for Rural Development (ENRD) 2014-2020

Budget: 28 000 000 EUR

Contract notice OJ 2013/S 249-433935 | Start date: 24/12/2013 | Deadline: 24/02/2014
The purpose of the contract is to set up and manage the ENRD contact point. The objectives of the contact point are to facilitate networking between rural development actors across the EU: collecting, analysing and disseminating information on rural development, setting up and running various workshops to support the implementation and monitoring of rural development, organising meetings and seminars, supporting national rural networks and transnational cooperation initiatives.
More information about the call ENRD 2014-2020

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SANCO - Pilot project on the promotion of self-care systems in the European Union. Platform of experts

Budget: 800 000 EUR maximum

Start date: 19/12/2013 | Deadline: 24/02/2014
The contractor must produce: 
- A guideline for promotion of self-care 
- A guideline for the development and production of communication tools 
- A report proposing policy actions on self-care at EU level
- A closing/concluding conference in Brussels, Belgium.
More information about the call SANCO/2013/D2/027

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COMM - Framework service contract PO/2013-20/A4: translation, subtitling and voice-over of audiovisual materials

Budget: The maximum budget is 2 000 000 EUR over 4 years (VAT excluded)

Contract notice OJ 2013/S 235-406911 | Start date: 04/12/2013 | Deadline: 20/01/2014 17:00 - Attention, the deadline has been extended to 27/01/2014, 17:00.
The contract concerns the provision of the following services: 
- translation of descriptive metadata of the audiovisual documents (titles, summaries, shot lists, legends) in the media asset management system of the Audiovisual Services, 
- production of linguistic versions (either by subtitling or voice-over) of the audiovisual material including adaptation and translation subtitling of the audiovisual material produced.
More information about the call PO/2013-20/A4

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COMM - Provision of a team of Visit Assistants for the European Commission's Visitors' Centre in Brussels

Budget: 2 000 000 EUR over 4 years of maximum time of contract

Contract notice OJ 2013/S 236-409044 | Start date: 05/12/2013 | Deadline: 14/02/2014 16:00
The purpose of this contract is to provide a qualified, well organised, multilingual team of visit assistants to welcome and accompany visiting groups to the Visitors' Centre (Charlemagne building — rue de la Loi 170) and other Commission premises in Brussels, and to assist Commission staff in specified tasks linked to the preparation and organisation of visits.
More information about the call PO/2013-18/C4

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COMM - Interinstitutional open procedure for the provision of services for video coverage of EU current affairs

Budget: Lot I: 22 000 000 EUR over 4 years. Lot II: 5 300 000 EUR over 4 years. Lot III: 10 250 000 EUR over 4 years. Lot IV: 5 250 000 EUR over 4 years. Lot V: 5 250 000 EUR over 4 years. Lot VI: 5 450 000 EUR over 4 years

Contract notice OJ 2013/S 233-403571 | Start date: 30/11/2013 | Deadline: 07/02/2014
The call for tender concerns the conclusion of a framework contract for video coverage of EU current affairs, the production of news reports and thematic video files of EU news for use by television and radio stations, social media and Web portals. In view of the services required and the geographical areas to be covered, the contract is divided into 6 lots.
More information on the contract notice PO/2013-14/A4

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COMM - Vendors' list for the production and dissemination of audiovisual material

Call for expressions of interest OJ 2013/S 215-373188 | Date: 06/11/2013
The aim of this call for expression of interest is to provide the Commission with a list of pre-selected vendors who could be awarded with contracts in connection with activities related to the areas of audiovisual communication, for the following services:
A. Production of professional audiovisual material
A1. Video graphics and animation
A2. Multimedia and digital marketing products
A3. Audiovisual production services
B. Dissemination of professional audiovisual material
B1. Audience research, measurement and analysis
B2. Strategic planning and implementation
B3. Online video advertising
B4. Institutional public relations
C. Consultancy and training
More information about the call for expressions of interest 2013-2018 (CEI)pdf(33 kB) Choose translations of the previous link 

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CNECT - Support Services To organise the European Web Entrepreneurs Competition –'Tech All Stars' 2014 and 2015 - SMART 2013/N008

Budget: cannot exceed 130.000 EUR

Contract notice OJ 2013/S 196-337520 | Start date: 09/10/2013 | Deadline: 15/11/2013
This action aims at identifying the most successful Web entrepreneurs from different start-up camps and similar organisations in the European Union and to engage them to participate in the 'Tech All Stars' contest (more information on the call No SMART 2013/N008).

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COMM-Sofia: Support to the European Commission Representation in Bulgaria for organising public events

Budget: the maximum budget for this tender is 1.600.000 EUR over 4 years.

Contract notice OJ 2013/S 176-302939 | Start date: 11/09/2013 | Deadline: 04/11/2013
The overall subject of the contract is to assist the EC Representation in its communication activity in Bulgaria aimed at increasing public and media attention to the policy developments and strategic discussions at European Union level more information about the call for tender No PO/2013-13/SOF.

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SCIC – Framework contract for the provision of services in the field of audio-visual and conference technology

Budget: the yearly indicative amount the four years of contract is 10 000 000 EUR.

Contract notice SCIC-2013-S5-456592  | Deadline: 23/07/2013
This call for tender aims at concluding a framework contract in cascade with the 3 best ranked successful tenderers for the provision of services in the field of audio-visual and conference (AV&C) technology. Service will range from the engineering, operation, maintenance, rental, replacement and installations services of audio-visual and conference equipment (more information on the call for tender No SCIC-2013-S5-456592).

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ENV - Coordination of European Mobility Week

Budget: Contract of 1 year renewable twice (total of maximum 36 months) 115 000 EUR–120 000 EUR per year (total budget therefore, if renewed, 345 000 EUR–360 000 EUR). Estimated value excluding VAT: Range: between 115 000 and 120 000 EUR.

Contract notice OJ 2013/S 137-237150 | Start date: 17/07/2013 | Deadline: 09/09/2013
The purpose of this call for tender is for the European Commission to secure the European coordination of European Mobility Week. The role of the European coordination is to promote participation and facilitate execution of the event by the local authorities across the EU, through:— managing the annual project cycle, i.e. from proposing the 'theme', through development of communication tools and promotional strategy, coordination with relevant stakeholders, handling the registration procedure (including ensuring that ethical rules are respected) to summarising the outcomes and management of the award procedure,— assuring coordination of the programme at European level (i.e. among national coordinators, pledge signatories and the European Commission, including the European Commission's 'Do the Right Mix' campaign, which complements European Mobility Week),— maintaining and supporting an active network of national coordinators, i.e. organising regular coordination meetings, co-organising with the European Commission the annual capacity building and best practices exchange workshop, maintaining working relationships with relevant national and local authorities (more information on the call for tender).

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DEVCO - Support for the EU communication programme in Turkey

Budget: 1 900 000 EUR

Contract notice OJ 2013/S 107-182377 | Start date: 05/06/2013 | Deadline: 04/11/2013
The contract will help to implement the Delegation of the European Union to Turkey's information and communication support programme with the purposes of increasing the public knowledge and understanding of the EU during the accession negotiation process and explaining implications of EU accession in Turkey. The contractor will assist in the development and implementation of EU-related information and communication activities in Turkey in line with the communication strategy and under the guidance and supervision of the contracting authority (more information on the call for tender No EuropeAid/134555/C/SER/TR).

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AGRI - Framework contract for organisation of promotion events, high-level trade visits and communication activities in third countries

Budget: specific contracts within the framework contract of an expected value of 500 000 EUR–4 000 000 EUR per year. The maximum value of specific contracts over the framework contract's 4-year term will not exceed 12 000 000 EUR.

Contract notice OJ 2013/S 086-145020 | Start date: 03/05/2013 | Deadline: 28/06/2013
Framework contract for organisation of promotion events, high-level trade visits and communication activities in third countries (more information on this call for tender).

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