Final monitoring panel
Once your city has been officially chosen as a European Capital of Culture, the city authorities, together with the bodies responsible for implementing the cultural programmes during the year, must meet the monitoring and advisory panel twice before the event starts:
- 1st (mid-term) meeting – 2 years before the event
- 2nd meeting – 8 months before the event.
How to prepare for the meetings
At least 3 months before each meeting, the implementing bodies must send the panel (via the Commission) a progress report on the programmes presented and commitments made at the selection stage.
The progress report must be based on a questionnaire the Commission will send your city. It is based on your application form, the panel's recommendations from the selection stage and any specific issues for your city.
What happens in the meetings?
- your city will have 45 minutes to present its progress so far with the preparations
- followed by a 1-hour question-and-answer session/discussion.
The panel will assess the progress of the preparations, give guidance and check compliance both with the commitments your city made (especially on "European dimension" and "city and citizens") and the panel's own recommendations.
It may also decide it needs to visit your city to better assess its preparations, and delegate one or more people to do so.
After each monitoring meeting, the panel issues a report (published on our (future European Capitals of Culture page) on the state of preparations for the event and any steps to be taken.
In the report after the 2nd monitoring meeting, based on its overall assessment of the city's preparations, the panel will recommend to the Commission whether or not to award your city EU funding for the event (the Melina Mercouri prize).