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Article 6 of Regulation (EC) No 842/2006 on certain fluorinated greenhouse gases (F-gases) requires that producers, importers, and exporters who produce, import, and/or export more than one tonne of F-gases or preparations (blends) containing F-gases, report annually before 31 March, for the previous calendar year.
Affiliated companies registered in different Member States should report individually. Please note that reporting is normally done at the company level (not the facility level).
What needs to be reported?
Quantities imported or exported include bulk shipments, including those shipped with equipment for the purpose of charging that equipment, but not quantities contained in equipment (i.e., pre-charged equipment).
Reported imports and exports of F- gases should include only those quantities imported from, or exported to, countries outside the Community. Similarly, Regulation (EC) No 842/2006 does not require importers to report on quantities purchased from EC producers or distributors, or on stockpiled quantities originally obtained from EC producers or distributors.
Where to get the forms for reporting?
The format for the report was established by Commission Regulation (EC) No 1493/2007.
An electronic version 
[368 KB] [1] of the Reporting Form is available in English.
How to submit the reports?
You need to submit the report before 31 March to the European Environment Agency (EEA) using the online Business Data Repository (BDR). A quick guide on how to use BDR is available in our CIRCA online forum in multiple languages.
Further information and a more detailed manual are available on the BDR website.
It is not necessary to send the report additionally to the Commission and to the Competent Authority in your Member State. They have access to the relevant reports in BDR.
Where to get more information?
- [1] Disclaimer: This file, for use on a voluntary basis, was developed for the sole purpose of assisting companies in the preparation and submission of reports. The Commission assumes no responsibility for any damages of any kind resulting from the use of this reporting form.