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Quota allocation, the HFC Registry and data reporting

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Quota allocation and the HFC Registry

Regulation (EU) No 517/2014 foresees the implementation of a phase-down of hydrofluorocarbons (HFCs) under which the placing on the market of HFCs by each undertaking is subject to quantitative limits. From 1 January 2015 a quota is required for producers and importers placing at least 100 tonnes of CO2 equivalent of HFCs on the market in a calendar year.

The European Commission allocates quotas in accordance with Article 16, as well as Annexes V and VI, of the Regulation. The quotas are allocated in tonnes of CO2 equivalent to importers and producers of 'bulk' gases. Quotas are not allocated to producers and importers of gases contained in products and equipment.

An electronic registry for quota for placing HFCs on the market, the HFC Registry, has been set up in line with Article 17 of the Regulation. Prior registration in the HFC Registry is compulsory for companies to receive a quota.

In the quota allocation process, a distinction is made between two types of companies:

  1. ‘Incumbents’, which are producers and importers intending to place at least 100 tonnes of CO2 equivalent of HFCs on the Union market in 2015 and later years, AND which have reported, in compliance with Regulation (EC) No 842/2006, placing more than 1 metric ton of HFCs on the Union market in the years 2009 to 2012.
  2. ‘New entrants’, which are undertakings intending to place at least 100 tonnes of CO2 equivalent of HFCs on the Union market in 2015 and which have NOT reported, in accordance with Regulation (EC) No 842/2006, placing more than 1 metric tonne of HFCs on the Union market in the years 2009 to 2012.

A formal Notice to Incumbents and New Entrants inviting them to register and make a quota declaration for 2015 has been published in the Official Journal. The formal deadline for submitting documentation is 1 July 2014.

Only duly completed Registration and Declaration forms that are free of errors and received at the email address CLIMA-HFC-REGISTRY@ec.europa.eu by the deadline will be considered as valid by the Commission for the quota allocation for 2015.

Undertakings are encouraged to submit all relevant forms together and as soon as possible, to allow for potential corrections and resubmissions before the deadline of 1 July 2014.

The submission of Registration and Declaration forms, by itself, does not give any right to place HFCs on the market in 2015.

Incumbents

Incumbents are companies that have reported placing more than 1 metric tonne of HFCs on the Union market in at least one year in the period 2009 to 2012 and may thus be allocated a quota on the basis of a reference value as well as by declaring additional anticipated quantities in accordance with Article 16(1), (4) and (5), and Annexes V and VI of the Regulation.

The reference value is calculated as the reported yearly average of the placing on the market from 2009-2012. When calculating the reference value, the Commission should take into account available data related to uses that are exempted from the phase-down in Article 15(2) points (a) to (e) of the Regulation.

Incumbents must register in the HFC Registry by using the Registration forms below:

  1. a duly completed and signed statementdoc(41 kB) Choose translations of the previous link 
  2. a duly completed form with the company contact details and contact person Choose translations of the previous link  . The Registration forms must be submitted together.

Since quantities for exempted uses have not been reported previously, incumbents are invited to submit data to the Commission on quantities of HFCs for those uses, broken down into exemption category, type of HFC and calendar year from 2009 to 2012. The Exemption formdoc(88 kB) Choose translations of the previous link  below should be used.

Incumbents may declare a need to place additional anticipated quantities of HFCs on the market in 2015, exceeding the quota that will be allocated on the basis of the reference value alone. Because the reference value and corresponding quota are not yet known, incumbents should provide the Commission with the total quantities of HFCs they anticipate placing on the EU market.

The Commission will on that basis establish the additional anticipated quantities, once the reference values have been determined. To declare a quota need for 2015, undertakings should complete the Declaration form for additional needdoc(60 kB) Choose translations of the previous link  , below, specifying the types of HFCs and the quantities that are expected to be placed on the market in metric tonnes.

The submission of a declaration on additional quota by itself does not give any right to place on the market HFCs beyond the quota allocation for 2015.

New entrants

New Entrants are those companies that have not reported according to Regulation (EC) No 842/2006 in the period 2009-2012. To these entities quotas may be allocated on the basis of declared needs.

New Entrants need to register in the HFC Registry. Registration requires the Registration statementdoc(42 kB) Choose translations of the previous link  and the Form on Company details Choose translations of the previous link  , duly completed.

To obtain a quota New Entrants also need to complete the Declaration form on intention to place hydrofluorocarbons on the marketdoc(60 kB) Choose translations of the previous link  , below, specifying the types of HFCs and the quantities that are expected to be placed on the market in metric tonnes.

The submission of the registration forms or a declaration of intention to place HFCs on the market by itself does not give any right to place HFCs on the market in 2015.

Communication of reference values and quotas

Reference values for Incumbents for the period 2015-2017 will be adopted by the European Commission before 31 October 2014 and notified to companies. The Commission will also inform both Incumbents and New Entrants about the quota allocated to them before the end of 2014.

Where to get more information?

For questions on quota allocation and the registry, please email CLIMA-HFC-REGISTRY@ec.europa.eu

Disclaimer: This page was developed for the sole purpose of assisting companies in the registration and declaration process for the quota allocation. Please refer to the Notice in the Official Journal for the full legal detail.

Air conditioners (c) CC BY-SA Ildar Sagdejev

Reporting obligations

Article 19 of Regulation (EC) No 517/2014 requires that production, import, including gases in equipment, export, feedstock use and destruction of the substances listed in Annexes I or II in the Regulation are reported annually before 31 March, for the previous calendar year.

Who has to report?

  • Producers, importers or exporters that produced, imported or exported one metric tonne or 100 tonnes of CO2 equivalent or more fluorinated greenhouse gases and gases listed in Annex II, including companies (producers or importers) to which quotas have been transferred.
  • Undertakings that destroyed one metric tonne or 1 000 tonnes of CO2 equivalent or more of fluorinated greenhouse gases and gases listed in Annex II
  • Undertakings that used 1 000 tonnes of CO2 equivalent of fluorinated greenhouse gases as feedstock
  • Undertakings that placed 500 tonnes of CO2 equivalent of fluorinated gases or gases listed in Annex II contained in products or equipment on the market
  • Undertakings that placed on the market pre-charged refrigeration, air conditioning and heat pump equipment where hydrofluorocarbons contained in this equipment have not previously been placed on the Union market

Please note that reporting is normally done at the company level (not the facility level).

What needs to be reported?

The reporting requirements depend on the role of the reporting company in the market. A new reporting format in line with the new F-gas regulation is under preparation that will specify the required information that is relevant for the specific activities.

How to submit the reports?

Every year companies need to submit their report for the previous year before 31 March to the European Environment Agency (EEA) using the online Business Data Repository (BDR). A quick guide on how to use BDR is available in our CIRCA online forum in multiple languages.

Further information and a more detailed manual are available on the BDR website.

It is not necessary to send the report additionally to the Commission and to the Competent Authority in your Member State. They have access to the relevant reports in BDR.