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Managing Grant Agreements & Contracts


The Consumers, Health, Agriculture and Food Executive Agency works with several hundred partners, and co-funds their actions that usually take the form of projects.

Project management is a one type of management approach that is especially useful when organisations are faced with new problems and need to develop novel ways to solve them.

Chafea has developed some distinctive procedures that need to be applied by project partners who receive Community funding.

In this section, which the Agency plans to develop, you'll be able to find applicable legislation, financial rules, reporting tools, templates, and useful contacts within the Chafea to help you manage your projects or other actions, and comply with Chafea requirements.

Guides for applicants

Call 2013

These documents are the guides for applicants for project, conference, operating grant and joint action submission under the Calls for proposals 2013. These calls have been closed. However, these documents can be used and consulted for reference and information purposes.

Managing grants for action [ projects ]

If you are a coordinator of a project funded by the Chafea, and you are preparing a request for payment (interim or final payment), you will find in these documents some guidance, which will facilitate the report preparation and speed up the processing of your request for payment:

Supporting documents for the final report
Download all [ ZIP ]
Financial Guarantee

If a pre-financing financial guarantee is foreseen in the grant agreement you have signed with the Agency, you are requested to submit such a guarantee to the Agency before the pre-financing can be raised. The pre-financing payment shall be made after receipt and approval of the financial guarantee by the Agency. In this document you will find the Chafea template to be used:

Time sheet

In order to comply with the requirements regarding ex-post controls of costs incurred in the framework of the project, coordinator should make sure that all of the costs are strictly recorded in the accounting records of all the beneficiaries. For staff time, they should be recorded in the following time sheet: